Wednesday, November 6, 2013

April 30, 2013 Teleconference Minutes

Teleconference Board Meeting

April 30, 2013

CALL TO ORDER: President Kay Shelton called the meeting to order 7:05 p.m. CDST.

ROLL CALL: The following board members were in attendance:

Kay Shelton, (IL), president; Sue Jacobson, (IL), secretary; Jess Petersen, (UT), treasurer; Bob Dieterich, (CA), Executive Director; Jerry Peppers, (NY), Rosemary Rubin, (OH), Jeff Blair, (IN); Jerry Hansen, (WY); Bob Beaudoin, (UT); Brian Butko, (PA),At Large #1; John Jackson, (OH), At Large #2; Van Becker, (IA), At Large #3; Ron Colson, (IL), At Large #4: Absent: Paula Reynolds (NJ); Jeff LaFollette, (IA); Ronnie O'Brien, (NE); Tim Wunsch, (CO); Jim Bonar, (NV).

APPROVAL OF AGENDA: The president called for approval of the agenda, which was approved by members present.

APPROVAL OF MINUTES, January 29, 2013

The minutes were sent electronically prior to the meeting, for the board members' perusal. Jess Petersen (UT) made the motion to accept the minutes, seconded by Bob Dieterich (CA): carried.


Treasurer Jess Petersen (UT), reported $99,000 collected: $48,000 from tours. $28,000 conference fees; $23,000 balance in checking account.

90 registrations for full conference; eventually will receive reservations on-line; there will be an upgrade for accepting credit cards. Rosemary Rubin (OH), made the motion to accept the report, seconded by Jeff Blair (IN): carried.


--Jerry Peppers (NY) talked to the Australian man, Mark Gibbens, who is walking across America beginning in August this year, to inform him that not all of the Lincoln Highway is walkable or safe to walk, particularly after dark. Can't walk along the Interstate Highways, which Mark didn't know.. Kay Shelton (IL) reported the LHA has made no commitment of aid at this time. Urged members to give him names of local newspapers. She listed Mark's web site as

--Ronnie O'Brien (NE) was absent due to reoccurrence of an eye problem.

--A note for future conferences---add a cushion to the budget for contingencies so as not to go back to ask for more money

Future Annual Conferences - UT 2014; 2015 and 2016 open; IA 2017; It was suggested to ask Russell Rein to do MI either in 2015 or 2016

--Two Princeton college students are working on an LH documentary and have created a website; They need $2,000 plus, and have $650 to date. John Fairchild and Hannah Day coming to Kearney to do filming

--Board members were reminded to email their end-of-the-year reports.

--Officer election in Kearney... Sue Jacobson, our longtime Secretary, announced that she would not be a candidate for reelection and that we will need a new secretary. Kay warmly thanked her for her long time very capable service to the LH, its directors and members.

--The Lincoln Highway Association trademark has been renewed ; Jess Petersen (UT) paid the fee and Kay (IL) signed the renewal.


--Update on the Centennial Book from Brian Butko (PA);

--Added the LH trademark logo to the front of the book (property of LHA)

--Proofing in a couple of weeks

--John Peters sent out press releases to media contacts

--Upped the book order to 1,000; every tour car gets a book...$7 for each

--Hopefully books will be available the middle of June

--Books for West car tour will be sent to Paul Gilger's business address

--Jim Cassler will accept the East tour books

--Brian will work out with them as to where and when to ship the books

--Jess asked for an estimate of income from the book for the 2014 budget report

Bob Dieterich (CA) will check his files for figures

--On Sunday, June 30, probably at 8:00 PM EDT PBS will re-air nationally the 2008 WQED –Pittsburgh release A Ride Along The Lincoln Highway which was produced by Rick Sebak.


--The board members were asked if they had publicity for the car tours in their states. They were asked to develop and keep current a list of contacts with the media.

--Ron Colson (IL) reported on the installation of a mural in Franklin Grove, which will be dedicated during the IL Chapter's car tour at 3 p.m. May 18, 2013

TOUR UPDATE: Rosemary Rubin, (OH) and Paul Gilger, (CA) gave a comprehensive report, which included the following:

--The driving section is on the website: a password is needed to use, which is available only when signed up for the car tours

--There are so many registrations, will need to go to over-flow hotels

--Every state chapter has stepped up with some sort of, etc.

Mansfield, OH meal will be served in period clothing, IL serving a Hobo Stew, others serving sandwiches, tacos, dinners, etc.. Mooseheart, IL is celebrating their centennial also, and will have a program planned for a tour stop.

--Some places will be seating/serving 100 people

--Many requests from people who went on earlier tours with Bob & Rosemary

--Many new LHA members signing up; need to compile a list of these

--Deadline for registration is May 9, 2013

--Bringing $100,000 in rooms alone to Holiday Inn Hotels

--Lincoln Highway Day in Auburn, CA....second day of tour

--The LHA will be receiving a proclamation as such

--The LHA will in turn present the city with a certificate of appreciation

--San Francisco, CA at Lincoln Park kick off will also have a proclamation from the city, with a 1914 Packard from Santa Clara, CA, a 1914 Pierce Arrow, and a 1914 Peerless. All of these early autos will drive with the tour the 1st day out

--Bob Dieterich, (CA) reported publicity in newspapers

--They again urged checking the website which has all the tour information

--So far, tour registration has brought in over $50,000.

Paul gave a summary of the number of people, vehicles, vintage and otherwise, that will be on the tours: From the East---98 people in 51 cars; West---104 people in 53 cars. Following is a listing of the cars and year:

2 cars.....1910/ 5 cars.....1920s/ 13 cars.....1930s/ 3 cars.....1940s/ 11 cars....1950s/ 16 cars.....1960s/ 2 cars....1970/ 1 car 1980/ 4 cars....1990/ 24 cars....2000/17 cars.....2010.

Most popular...34 cars CA/ 14 cars OH/ 7 cars PA/ 6 cars VA/ 4 cars IL

There are vehicles from every LH state including WVA and CO, plus many other states: Also from these countries:

4 cars from Canada/ 1 each from England, Germany, Norway and Russia


Kay Shelton, (IL),will be flying to NY June 21st for the East car tour kickoff, then fly to San Francisco for the West car tour, then back to Illinois to join the car tour to Kearney, NE! WHEW!!

The recent passing of Rollin Southwell on 24 March was noted and there was a discussion concerning the transfer of the LHA website he had in his name. It was decided to wait and see what action the family would take when the site comes up for renewal.

Kay and another gentleman will have an article in the Summer Forum concerning Mooseheart, IL.

Paul reported the mapping committee would like to continue with mapping official LH stops on the LH. It was noted that in the future the LHA Board needs to discuss this possibility along with having the businesses give a discount to LH members who patronize the various businesses. There are many details to consider and Paul will write up a proposal to present to the board in Kearney. There are already more than 100 such stops set up. It was noted someone would need to head up the project and be available during day time hours for people to contact.

ADJOURNMENT: Bob Dieterich (CA) made the motion to adjourn at 8:40 pm CDST; seconded by Sue Jacobson; carried.

Future Meeting: Monday, July 1, 2013, Kearney, NE
Beverley "Sue" Jacobson, LHA Secretary

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