June 16, 2009 Minutes

TO: LHA BOARD
FROM: LHA Secretary
RE: LHA Conference Board Minutes 2009
DATE: June 16, 2009

CALL TO ORDER: President Bob Dieterich called the meeting to order at 1:10 pm in the lower level of the Holiday Inn in South Bend, IN.

ATTENDANCE: Bob Dieterich, president (CA); Sue Jacobson, secretary (IL);
Jerry Peppers (NY); Bob Beaudoin (UT); Mike Buetter (OH); Kay Shelton (IL); Lynn Asp, hdqtrs mgr.(IL); Jay Banta (UT); Jim Peters (MA); Brian Butko (PA); Mindy Crawford (PA); Lennie Stubblefield (NE); Gary Satkamp (IN); Jeff LaFollette (IA); Jess Petersen, treasurer (UT); Van Becker, At-Large Director #3 (IA)

MINUTES: Sue Jacobson, secretary read the minutes of the 2008 Board meeting. Jeff LaFollette made the motion to accept the minutes, seconded by Jim Peters; carried

TREASURER'S REPORT; Jess Petersen, treasurer reported the following:
--ASSETS:Checking accounts..........$40,406
Savings Accounts............113,431
Total assets.................$153,837

--ENCUMBRANCES: ........................$60,227
Life Member funds used only in emergency; Money Market used for projects,
Encumbrances are things we owe and/or are due.
(See attached sheet for an itemized report)

COMMITTEE/DIRECTOR'S REPORTS:
--Sue reported 12 directors' reports out of 19 were received;
13 committee chairs out of 17 were received
The directors' reports and the committee reports were to be sent to all the board members prior to the conference date, June 15, 2009
-- Jay Banta suggested the reports be sent to Jimmy Lin
--Mindy Crawford called for preservation nominations, but only received 12 to date. We need more promotion to get more nominations

PROPOSED BYLAW AMENDMENTS:
WHEREAS: The Board of Directors of The Lincoln HIghway Association, Inc. ("LHA") deems it advisable for the Board of Directors to be able to meet by conference telephone;

RESOLVED that Section 2 of the By Laws is hereby deleted, Section 3 shall become Section 2, and the following shall become Section 3:

Section 3. (a) A regular meeting or meetings of the board of directors may be set by the board of directors at any meeting so long as each director has at least ten days written or electronically transmitted notice of such meeting. An emergency or special meeting of the board of directors may be called by the president and/or five members of the board of directors and shall be on at least ten days 24 written or electronically transmitted notice.

(b) Members of the board of directors may participate at any meeting other than at the annual meeting by means of conference telephone or other communications equipment by means of which all persons participating in the meeting can hear each other, and participation in a meeting pursuant to this subsection shall constitute presence in person at such meeting. Votes of the Board of Directors at any meeting held by such means shall be conducted by a roll call vote. The quorum and proxy voting provisions of Sections 6 and 7 of this Article III shall apply to any such meeting.

(c) Any action required or permitted to be taken at any meeting of the Board of Directors may be taken without a meeting if (i) the action to be taken was discussed at the annual, or at an emergency, special or regular meeting of the Board of Directors, (ii) all members of the board consent thereto in writing or by electronic transmission and (iii) the writing or transmission is filed with the minutes of proceedings of the board.

Jim Peters made the motion to recommend the By Law amendment to the membership, seconded by Kay Shelton; carried

NOMINATION AND ELECTION OF DIRECTORS:
--Jeff LaFollette made a motion to change the election procedure for directors. Money would be saved if the state directors would nominate directors.
--Discussion showed that process would be a problem in selecting At-Large directors and states with no chapters.
--A mistake to take away members' selecting members of the board
--Jeff withdrew his proposal due to needing more investigating and study.
--Jerry Peppers volunteered to help with this study.

Jeff LaFollette reported the results of the election for directors as follows: Illinois...........................Kay Shelton (130 votes)
Utah.............................Robert A. Beaudoin (136 votes)
Nevada........................James R. Bonar (131)
Director At-Large.........James Peters (132)
(612 votes on 149 ballots)

FUTURE FUND RAISING ACTIVITIES:
--Tom Lockard preferred titling this committee The Development Committee. The board was in agreement to his suggestion. However, Tom's suggestions of urging people to include the LHA in their will, needs to have other means of obtaining funds. Suggestions included:
--Selling bricks to be used in special LHA projects and places
--Ohio has a large supply of LH bricks
--Mike Buettner will work with Tom and Lynn Asp
--Need names of people who are interested in brick project

ALL-AMERICAN ROAD STATUS:
Bob attended a Historic Roads Conference last fall. The highest status is American Road status for which we should strive.
--Lennie Stubblefield suggested each state have a member on a committee
She provided the name of Ann Anderson of Gothenberg, NE as a rep for NE.
--Requirements are needed
--Support from political reps
--Full time coordinator needed
--Get a grant for the project
--Jerry Peppers will help, but not head the committee
--American Road Status means access to federal funds
--The LHAs Performance Fund could be used
--Kay Shelton knows someone who will write grants for projects

Kay Shelton made a motion obtaining American Road status for the LH be the Board of Directors' priority, seconded by Jeff LaFollette; carried

PROMOTION AND FUTURE DIRECTION OF THE LHA: Jim Peters brought the following "visions" for the board's consideration:
--We (The LHA) have a lot to offer to our own country and international ones
--Displayed Rt. 66 booklet
--How do we get popularity for LH
--Consuls in each area/state; be knowledgeable about LH
--Each state produce an inexpensive brochure/flyer in literature racks at information centers, roadsides, tourism centers, merchants businesses, etc.
--Sell ads to help pay for brochures/flyers
--NE has such a brochure at their exhibit in the bookroom
--Those interested in setting up consuls, get back to Jim Peters
Jerry Peppers moved to amend the American Road Resolution to include the Jim Peters points which were just brought before the board, seconded by Mike Buettner; carried.

BUDGET APPROVAL--Jess Petersen
--Jess checks with what went on in the past and prepares a budget proposal showing the previous year's budget, what is budgeted for the current year and a proposal for the following year.
--There were no special projects this year...just the Preformance Fund
--Bob Dieterich sited the printing expenses; cut back on membership brochures and recommended raising cost of any extra tourism brochures printed. Jeff LaFollette made the motion to accept this recommendation, seconded by Kay Shelton; carried (See attached report)

COMMITTEES for 2009-2010:
--Awards............................Bob Dieterich
--ByLaws...........................open
--Historical Resources.......Lyell Henry
--Historic Preservation.......Mindy Crawford
--Marketing/PR..................Jim Peters
Committees will be listed in the membership brochures.

AWARDS: For this year, Greogory Franzwa wrote a script for the presentation of awards to the recipients to be read by Bob Dieterich. Sue Jacobson was to present the awards to each recipient as they were introduced this year.

FUTURE CONFERENCES:
The following states/sites were announced:
--2010.................Illinois, June 22-26
--2011.................Lake Tahoe, June 21 -25
--2012.................open
--2013.................Kearney,NE July 1 -5 (LHA 100th Anniversary)
--2014.................Tooele, UT, June 17 to 22
--2015 & 2016.....open
--2017.................Ames, IA
Jerry Peppers made the motion to accept the dates, seconded by Kay Shelton; carried.

ELECTION OF OFFICERS BY THE BOARD: No slate for officers.
--Kay Shelton made the motion for Bob Dieterich to be president, seconded by Mike Beuttner; carried
--Two nominations for vice president: Kay Shelton (IL) & Jeff LaFollette (IN)
Van Becker made the motion the nominations be closed, seconded by Jerry Peters; carried. Jeff LaFollette won by signed ballot.
--Jeff LaFollette made the motion for Sue Jacobson to be secretary, Kay Shelton closed the nominations, seconded by Jerry Peppers; carried
--Kay Shelton made the motion for Jess Petersen to be treasurer, Jeff LaFollette closed the nominations, seconded by Mike Buettner; carried

ADJOURNMENT: The president adjourned the meeting at 4 p.m.
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Sue Jacobson, Secretary