November 5, 2012

CALL TO ORDER 7:05 CST Monday, November 5, 2012

1. President Kay Shelton called for approval of the agenda she e-mailed to the board members. Call vote approved.
Roll Call was answered by the following directors:
Kay Shelton, (IL) LHA President; Sue Jacobson, (IL) LHA Secretary; Jess Petersen, (UT) LHA Treasurer; Bob Dietrich, (CA) LHA Executive Advisor; Paula Reynolds, (NJ); Rosemary Rubin, (OH); Jeff Blair, (IN); Jerry Hansen, (WY); Bob Beaudoin, (UT); Van Becker,(IA) At-Large #3; Ron Colson, (IL) At- Large #4. ABSENT: Jerry Peppers, (NY); Jeff LaFollette, (IA) reported late; Ronnie O'Brien, (NE); Tim Wunsch, (CO); Jim Bonar, (NV); Brian Butko, (PA) At-Large #1

2. MINUTES OF THE July 31, 2012 MEETING: Jerry Hansen made the motion to accept the minutes, seconded by Bob Dieterich; carried

3. TREASURER'S REPORT: Treasurer Jess Petersen reported the following:
--The LHA bank account is $35,000 which includes $13,500 of centennial tour money which is all registration money; approximately 37 cars --No sponsorship in this amount

4. OLD BUSINESS:
A. Board Update: No takers yet for Vice President and At-Large-Director
B. Call for volunteers in the last Forum; Publicity, Fund-raising, Business and Business and Commercial Enterprises Outreach yielded a telephone message from John Jackson (OH) that day (Nov. 5th), who volunteered to help with publicity. John Peters (FL) is helping and was on the teleconference for Tours (see below).
--Need work on local media contacts; board members need to send info to John Peters or Kay. John Peters is press publicity liaison for the tour
C. Book Update: Brian Butko couldn't participate, but sent this update:
"Progress on the photo book is going well. Likewise, I've been trying to wrap up my Greetings Book update. Do you know how much has changed along the LH in 7 years? A LOT! But it's led to good discussions with Paul Gilger about the route and resulted in many corrections to the online maps.
Russell's postcards certainly predominate the photo book and I want to use a fair number of UM LHA photos, but was also hoping to include photos from the 1915 Holden album. (I've still not seen them---Bob, as I said, I never got the CD.) Once I do, I'll know weather the images on the CD are hi-res and can be downloaded. This is a big delay in the process. (The Holden Album is owned by the Holden Family.) Russell sent an e-mail a few weeks ago with questions about the album that no one could answer. "Who owns/owned the album? Who scanned the images and prepared the PDF? (I'll guess Lee Schegg) Are the images still available separately? If so, in what format and resolution?! These rare images could be a great addition to the book that would make it more attractive to buyers, but first we must find the files and confirm the ownership. Can any one help? Bob Dieterich, (CA) reported the Holden Album is owned by the Holden Family and Lee Schegg has it on a CD, which Bob sent to Brian.)
D. Update on the New Jersey Chapter:
--Paula Reynolds has nominations for three people to serve on the NJ Board and is wrapping up bylaws.
-Paula will meet with Jerry Peppers (NY) to coordinate a lunch stop for the centennial auto tour eastern group. Possibly provided by the Kingston Historical Society; will send update later to president Kay Shelton

5. NEW BUSINESS:
A. Update on the 2013 Car Tours
--Rosemary Rubin (OH) has been working on press releases. and will check with John Jackson (OH) as he wants to work as co-chair
--Jim Peters (MA) is publicity chair (press liaison) for tours from East
--Rosemary will try to get e-mail to directors about where to send press releases, newspapers, e-mails, etc.
--John Peters (FL) is listed in the directory
--Ronnie O'Brien (NE), Bob Lichty (OH), Paul Gilger (CA), Jess Petersen (UT)and the above are working via telephone once a month planning the tours
B. There is a concern about tag-alongs, people who may drive the Lincoln Highway, but who will not pay the car tour fees and the potential for liability for doing so because they are not signing any waivers. Kay's suggestion; just add "Any travel is at your own risk. The Lincoln Highway Association is not responsible for your safety", add this to the map page. Language is being worked on. Information for press releases to local papers/media, needs to be sent to John Peters (FL)
C Publicity:
Ronnie O'Brien (NE), reported that grants, or the Kearney Visitors Bureau, purchased ads for the Celebration in the "NTA Courier Magazine" in the December issue, and that issue is supposed to have a very heavy focus on the Lincoln Highway. Other ads will be in combination with Nebraska ads in "American Road", "Saturday Evening Post", "History Channel Magazine", and the "AAA Midwest Travel Magazine". The Kearney Visitors Bureau will also have an ad in the "Leisure Group Travel Magazine" in December.
D. We, being the LHA, purchased an ad for $395 promoting LHA membership and the online Google map in an upcoming distribution of 50,000 Nebraska Scenic Byways brochures. It is the PDF that is attached.
E. Van and Bev Becker (IA) have produced a handout on how to include LH in wills, stocks, etc.to the LHA. Jerry Peppers (NY) will review this when the final draft is done, although since stock and/or collections vary from state to state, a donor should consult their counsel. Jess Petersen (UT), Bob Dieterich (CA) and Kay Shelton (IL) have seen the first draft.
F. Kay Shelton (IL) reported the Iowa/Illinois Road Tour and the Indiana 1912 Carl Fisher reenactment of where he presented his idea of the Lincoln Highway, were a blast.
-- She made the inquiry of what other states are doing for the Centennial
--Illinois will have May 15th and 16th as a car tour; awesome food for the Saturday evening meal in Creston; places to visit not seen on the 2010 Conference where the buses couldn't go; music at the Egyptian Theatre and a relaxed day of sightseeing in Geneva. Everybody is invited.
Other activities noted:
--150th year of the Union Pacific Railroad 1862 signing.
--Medicine Bow Depot's 100th anniversary
--Jeff Blair (IN), will walk across the state painting poles with LH logo; the Studebaker Museum will have a display for the Centennial Tour
--Jerry Hansen (WY) asked for information on how to go about marking the LH route across WY. Bob Dieterich (CA) told him to find a sign company to produce signs for a reasonable price; need permission from department of transportation and/or a legislative representative
--Jeff LaFollette (IN) will join the northeast car tour; he thanked Kay (IL) and Sue (IL) for hospitality extended the participants in the IA/IL Auto Tour in Aug. Next year's tour will begin in NE and travel east to the IL/IA border G. "A Drive Over to the Dark Side"..Ideas to snag from Route 66 (Kay attended a conference in Albuequerque, NM and spotted things Rt. 66 had done that we might adapt, like a Welcome sign to place in windows of restaurants, motels, etc. with wording "Welcome Lincoln Highway Travelers".
--Cassler has banners to display on tour/ balloons to all sponsors, lunch hosts, garages, hotels,etc. with the Centennial Logo. Kay will mention the idea of a welcome sign to Jim Cassler for his opinion
--Credits to Jimmy Lin (CA) for work on the website, and Paul Gilger's (CA) work on the maps, plus work on the website. (Everyone was urged to spread the word about the extensive info on the LHA website.)
--Rosemary would like each state director to get info to her about places in their states for stops and points of interest
--Cost per car with driver, $350/$225 each additional passenger
--Need underwriters for meals...sharing of costs; perks would include being named on the website publicity for their establishment and an "appreciation sack" for their participation.
--The Eastern Tour will take 8 days, and the Western Tour 7 days.
--Return trip is posted on the website....leave NE July 5th..with participants on their own for the trip in reverse...no pre-arrangements
--Paula (NJ) offered to help in PA
--Rosemary (OH) reported the committee hopes to have all stops in place by the end of January 2013 or first part of February.
--Might not be able to start from Times Square due to construction.
--Formula One Race has been cancelled from Times Square, making our 7:30 a.m. departure more convenient.
--Paula (NJ) has had experience working with the street, fire and police departments concerning logistics of tours
--Grand Central Station in NYC is celebrating 100 years; statue of Lincoln inside; suggested the autos in tour line up there
--Paula (NJ) concerned about publicity in the Forum. Told her Kathy Franzwa, editor, has information in the recent issue and to contact her for further information. Deadline for the next issue is January 7, 2013
H. Transportation Research Board Conference, Washington, D.C. Tuesday, January 15, 2013 which runs Jan. 14 to 18. Kay (IL) giving presentation at their Conference..one of the panels is about the LH. Paula will be there to help Kay and will promote the centennial tour.
I. Any other items? Discussed the "Sandy" damage and any affects on members and or tour
--Paula (NJ) reported no damages to the Lincoln Highway in NJ. There was no lasting damage in NY.
6. Adjournment: Jess Petersen (UT) made the motion to adjourn at 8:15 CST, seconded by Jeff Blair (IN); carried

FUTURE TELECONFERENCE MEETINGS:
--Tuesday, January 29, 2013
--Tuesday, April 30, 2013

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Beverley "Sue" Jacobson, Secretary LHA

Lincoln Highway Association July 31, 2012 Board Meeting Minutes

Lincoln Highway Association
Board of Directors
Teleconference
July 31, 2012
CALL TO ORDER: President Kay Shelton called the meeting to order 7:10 p.m. CDT

ATTENDANCE: The following board members reported present:
Kay Shelton, president (IL); Sue Jacobson, secretary (IL); Jess Petersen, treasurer (UT); Bob Dieterich, Executive Advisor (CA); Jerry Peppers (NY); Paula Reynolds (NJ); Rosemary Rubin (OH); Ronnie O'Brien (NE); Jerry Hansen (WY); Bob Beaudoin (UT); Brian Butko-At Large #1 (PA); Van Becker --At Large #3; Ron Colson-At Large #4 (IL). Absent: Jeff Blair (IN); Jeff LaFollette (IA); Tim Wunsch (CO); Jim Bonar (NV) There being a quorum, Bob Dieterich made the motion to proceed with the meeting, seconded by Jerry Hansen; carried

MINUTES: Secretary Jacobson had sent the minutes of the last meeting April 26, 2012 to the board electronically for their perusal. Jerry Peppers (NY) made the motion to accept the minutes, seconded by Bob Dieterich ; carried

TREASURER'S REPORT: Treasurer Petersen reported the following:
--Checking account balance...........$33,600
--Owe state chapters $387/$16,00 owed to Life Membership
--Will move that amount to Life Membership Certificate of Deposit
--Will get additional CD for Life Membership money (will have 2 CDs)
--2012 Conference in Canton, OH netted $12,000
(See attached for a more detail report) Bob Dieterich (CA) made the motion to accept the report, seconded by Jerry Peppers (NY); carried

OLD BUSINESS:
A--President's message in The Forum--Vice President needed for the LHA
B--Cost to mail The Forum overseas is $ 8 - $10 per copy, which amounts to approximately $35 - $40 per year
--Some organizations do have Foreign Postage added on their policy
--Renewal notice will need to be sent with foreign renewals concerning postage
--Jess said Cassler reported Spring Forum issue costs $6
--Everyone will be notified of this thru The Forum, by way of Jay Banta
--Rosemary Rubin suggested adding $30 to annual membership fee
--Henning (Norwegian rep) made the requirement of all his car tour people to join the LHA; possibly send electronically
--President Shelton will ask Henning what file they use....Possibly PDF file, hence no fee...This would attract new members. Motion by Jess Petersen (UT) to add $24 surcharge to foreign membership fee, seconded by Jerry Peppers (NY); carried
C--Bathrooms for HQs--Need action to use $5,000 payable to Farming Heritage Inc. for split forced concrete blocks and bricks for the walkway.
D--Press Releases: CA has someone who puts out such releases for tours,etc.
--Need for states to compile a list with such information to be posted on line--reporters look for local area codes among the contact list
--Put a call out for volunteers to help with press releases (John Peters in FL was suggested as a good contact..Rosemary Rubin (OH) will contact him)
--Jerry Peppers (NY) reported that his NY public relations recommended waiting until after Labor Day to put out a release since so many people are away for the summer

NEW BUSINESS:
A--President Shelton created a Master Calendar of Events at: http://www.mycalendars.net/linoln_hwy_2013/ this can be added to
B--Past Board Meeting Minutes: back to 2008 http://lincolnhighwayassociation.blogspot.com/
C--Tour Brochure with information: http://www.lincolnhighwayassoc.org/conference/2013/2013_centennial_auto_tours.pdf
--Question about Medicine Bow stop at Virginian Hotel...stop will be lunch stop of 1 and 1/2 to 2 hours. 100th year for Virginian and 150 years for the RR
--Rosemary Rubin (OH) has brochures for the car tours 2013; daily update on e-mail about registration, locations and other information...will send to those requesting them
D--Call for Volunteers in next Forum: Publicity, Fund-raising, Business and Business and Commercial Enterprise Outreach
E--Electric Car Recharging Stations: A gentleman from OH is excited about getting electric car recharge places on the LH. Bob Dieterich (CA) thought he was a guide on the Amish Tour at the OH Conference. President Shelton suggested the Ohio man do the work involved.
F--Nolan Stolz, "Lincoln Highway Suite"; see http://www.nolanstolz.com/lh He is a music professor from ND or SD and is writing a musical score entitled "The Lincoln Highway Suite". He asked for a letter of support for his efforts.
--Russell Rein collects songs about the Lincoln Highway
--President Shelton (IL) will write a letter of support and give him other sources for grant money, but not from us

BOOK REPORT: Brian Butko (PA)reported the following concerning the Centennial Book:--Moving along well
--Many people have sent scans and digital photos, which he is holding and organizing in Dropbox
--Leading contributor is Russell Rein who sent hundreds of rare postcard scans---more than can possibly be used
--These will be used in conjunction with modern photos and images from the University of Michigan archives
--Still finishing the update to his Greetings from the LH Book
--The Centennial book will be printed well before the LHA Conference so it can be used for publicity
--Need to know who will be doing publicity for the book
--Also, how many books will be needed for sending to legitimate reviewers and feature writers
Paula Reynolds (NJ) requested information about the NJ Chapter, Bob will get Jimmy Lin in contact with her
--Jess Petersen (UT)reported there is no organized NJ Chapter, hence no money in the chapter to get funds
--Jerry Peppers (NY) told Paula they'd try to put together a chapter at a luncheon meeting
--Rosemary Rubin (OH), explained to Paula the approximate time the Car Tour would be coming through NJ; she plans to work with Paula. Plans are to drive through Princeton, NJ June 22, 2013 for a coffee break or lunch; Jim Peters would be happy to talk with Paula concerning this
--President Shelton (IL) will talk with Paula about organizing a chapter with officers, by-laws needed, etc. Kay has a PowerPoint she will send to Paula
--Jess Petersen (UT) told the group that early on,there was a Northeast Chapter consisting of NY/NJ

CENTENNIAL TOURS: Rosemary Rubin (OH) reported the following:
--Tour brochures were dispensed all through the conference at Canton, OH
--Reprints to Paul Gilger (daily requests will be sent to Bob Lichty
--People are to call Rosemary and she'll send whatever number of brochures they need.
--Link on website with maps is up and running
--May 9th, 2013 deadline as to who will be in the tours
--Working on hotels......17 Holiday Inns to date
--The Route is planned/events/overnights/luncheons, etc.
--Need a contact person in each LH state
--Need two drivers (volunteer) to drive trailers...one from the east and one from the west (paid for by the tour committee)
--Need information in the Forum ; will contact Kathy Franzwa
--Registration Fee includes: map, Centennial Book, shirt, car decal, tote bag, tickets for some meals
--Maps are available on line for both tours east and west; special access code for participants
Jess Petersen (UT) had Kathy Franzwa with him to inform Rosemary of the information for the Forum:
--Sarah Focke and Ronnie O'Brien (NE) have been in contact with Kathy about information they'll provide to Kathy for the Fall, Winter and Spring issues:
--A page or two in each issue until conference time, will include pictures
--Rosemary will contact Sarah and Ronnie to be sure they include tour information

ADJOURNMENT: Bob Beaudoin (UT) made the motion to adjourn at 8:35 CDST seconded by Jerry Hansen (WY); carried

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Beverley "Sue" Jacobson, Secretary