TO: LHA Board Members
FROM: Bob Dieterich, president
Sue Jacobson, secretary
RE: LHA Teleconference Board Meeting
DATE: December 2, 2009
CALL TO ORDER: President Bob Dieterich called the meeting to order 7:10 cst
1. ROLL CALL: Bob Dieterich introduced the new IN director, Jeff Blair
The following members answered roll call:
Bob Dieterich, president (CA); Jeff LaFollette, vice president (IA); Sue Jacobson secretary (IL); Jerry Peppers (NY); Mike Buettner (OH); Jeff Blair (IN); Kay Shelton (IL); Lennie Stubblefield (NE); Bob Beaudoin (UT); Jim Bonar; (NV); Brian Butko, At -Large #1(PA); Van Becker, At Large #3 (IA); Late: Jess Petersen, treasurer (UT); Jim Peters, At-Large #2 (MA); Ron Colson, At-Large #4 (IL). ABSENT: Randy Wagner (WY); Al Pfingstl (NJ); MIndy Crawford (PA); Shelly Horne (WY)
2. APPROVAL OF MINUTES: Sue Jacobson, secretary read the minutes of the last Teleconference, August 26, 2009. Jerry Peters corrected the spelling of Doug Pappas' last name on page 6. Jeff LaFollette made the motion to accept the corrected minutes, seconded by Jerry Peppers; carried.
3. TREASURER'S REPORT: Jess Petersen reported the following:
--Expenditures: Oct.26th wrote check for $3,700 to Rollin Southwell Foundation for the Fisher Monument
--The $3,700 included $2,500 donated previously by various members; $500 each from IA and UT chapters; $100 each from Shirley Andrus and Jerry Peppers.
--Nov. 24th, PA mini-project approved in 2007 of $5,000 was sent
--Balance $4,740....lowest since Jess has been treasurer
--Future expenditure of $6,000 for the Forum; $2,720 food deposit for the 2010 LHA Conference
--By mid January, possibly override of $1,000.
--Possibly take money out of Performance Fund for operations, put it back when possible.....board decision.
--Jerry proposed the following resolution:
"Resolved that an aggregate of up to $2,500 of the Performance Fund be available to be transferred by the Treasurer of the Association, upon e-mail confirmation from the President of the Association, to the General Account of the Association, to cover such actually incurred expenses of the Association as the Treasurer deems appropriate, and further...
Resolved, that upon the receipt by the Association of sufficient unreserved funds from any source in excess of Funds necessary to meet the operating expenses of the Association, such funds be reallocated to the Performance Fund and retained there without increasing the amount that may be transferred to the General Fund without further approval of the Board of Directors".
4. Fisher Monument: Bob Dietrich
--Jess just paid $3700 to Rollin Southwell Foundation
--Rollin thought there are more states who would like to contribute
(Bob called for any states who had promised donations, to pay)
--Kathy Franzwa wrote a short article and placed a picture in the Forum
--A report from Rollin was requested. Bob was to ask Rollin for such
--IL has sent $200 to the fund
5. OHIO LH BRICKS:
--Jim Cassler's son Brian, cleaned all the bricks as an Eagle Scout project.
--Transportation to NE..a man from CO has a truck to transport them. He wants only money for gas. The association has contributed $500. NE had two individual and a chapter donation of $200; Jerry Peppers has sent a check; OH LHA League pledged $100 and the Mid-OH Chapter pledged $200. Hopefully other states and/or individuals will send in contributions so the national won't have to use funds. Any extra will go back to the LHA.
--IA, IN and CA will bring up the issue at their state meetings in Jan.
--The bricks will be used by the Archway committee as a walkway in front of their building. Since it's their project, it's up to them to install the bricks. It would also be up to them if people want to purchase a brick and have a name on it.
--Discussion concerning raising money in this manner, resulted in Lennie contacting the Archway rep, Ronnie to ask her opinion of the feasibility of such a project, and to have Ronnie contact Jerry Peppers for further information.
JERRY'S RESOLUTION:
--The secretary read the resolution to the members. (See above)
Jim Peters made the motion to accept the resolution, seconded by Jeff LaFollette; carrried.
BYLAW AMENDMENT: Jeff LaFollette
--This year's appointments remain until brought up at 2010 conference.
--Amendment allowing directors to hold office more than 2 terms
--Jeff LaFollette will rewrite the resolution (?) with Jerry's help, then send to Bob
7. POSITION PAPER ON TRAVEL BROCHURES:
Jim Peters had sent a two page document entitled "Position Paper" to all the board members to peruse before the meeting.
--Need a new design/high quality national and state by state touring brochures--maps included
--Brochure of sleeping and eating accommodations
--Funding for such could be via advertising ads and grants
--Reintroduce the county (or town) consul structure utilized by the original Lincoln Highway Association
8. Kay reported the conference information is on the IL Website
--LHA 2010 Conference dates: June 22 to 26, 2010
--Post-Conference Tour: Dixie Hwy, Rt. 66 and LH (Triangle tour Sat. 26th)
--Tried to keep the registration fee as low as possible, is the same price as 1999 LHA Conference
--Caterer, etc. expenses are as low as possible
--Tue, June 22nd...Board Meeting; Wed & Thur....Bus Tours: Fri...Banquet
(More information on IL Website)
9. LAKE TAHOE 2011 CONFERENCE DATES: Jim Bonar
--June 20 to 24 (The Board approved moving the dates up one day since room rates are very high on Friday night)
--Room rates high due to resort area (almost double Fri & Sat nights)
--Jim explained Harrah's Hotel cost for single of $89 is lower than IN's rate
10. ADDITIONAL ITEMS: Discussion:
--Ron Colson: need to work on tourism
--Coalition tried for several years to get small businesses along the LH route to get involved....dropped as an income source
--Forum needs a wider distribution with ads to help defray expenses
--IA has an advertising program on website
--Cassler is now our printer
--Bob suggested contacting local libraries for circulation information
--DeLorme's maps forbid advertising
--Jim Peters needs someone to help design the suggested brochures (travel and membership) Brian Butko and Jim Cassler are possibilities
--Brian Butko was asked if he would provide maps from his books
--Suggested having Paul Gilger contact Brain about maps and their use
--Are grants available to help finance the brochures?
--Use some of the Performance Fund for graphic arts of brochures
--Need to come up with an example of the brochures which Jim Peters again asked for help with
--Bob reported a group named "Cafe Press" had about 200 shirts for sale with the LH logo without our permission. Bob contacted them and they have removed the shirts from the web.
--Russ Rein, Jim Lin, Bob Dieterich and Jess Petersen all own LHA domain names: Bob will talk with Jim Lin about putting all LHA domain names in Jim Lin's name
--Van Becker (IA) reported that as the first of Dec. there is an official FCC approved LH Amateur radio group. For the last two years of operation they have been a special events station out of Youngville Café in Youngville, IA, west of Cedar Rapids. Last year they made contact with about a 1000 stations all over the US and in 3 or 4 other countries. The contacted stations all requested confirmation certificates, which were mailed with an LH brochure included as per an article in the Forum. Now they are an official amateur radio club. As per Federal Guidelines, Van is the special trustee and they have been issued their own call letters NY2SF. They hope to have a special event station again next June out of Youngville Café in Youngville, IA (NY2SF), from Ames, IA, (WØYL) and possibly from Times Square (W8JPP) just before the conference.
--Advertising in the Forum. A tour company with headquarters in Sacramento CA is interested in the LH. The rep came to the conference in South Bend, IN and Bob suggested he might try to arrange for some buses, to follow along with the two car caravans going from each coast to NE in 2013. This would be a good time and way for people to get to the conference and participate in the caravan. He is a member of the CA chapter and wants to join other state chapters.
--Jim Peters asked about states opening their car tours to the public. Jeff LaFollette explained how IA does their car tours, which has generated new members by opening their tours to the car clubs, special events groups, etc.He has between 50 and 75 cars participate. A winery stop everyday has created added interest with about 50 new members joining!
--Jeff asked if he could have time at the IL LHA Conference, to promote the IA car tour. He will contact the IL board for finalizing his request
--Kay reported there were a bunch of ham operators who helped with the Military convoy tour through IL last summer. A source for new members!
--Nominating committee consists of Jeff LaFollette, Sue Jacobson and Bob Dieterich
TELECONFERENCE DATES: Wed: February 24, 2010; Wed: May 26, 2010
ADJOURNMENT: 9:10 p.m. CST
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Beverley (Sue) Jacobson, secretary
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