TO: LHA BOARD MEMBERS
FROM: Bob Dieterich, president
Beverley "Sue" Jacobson, secretary
RE: 14th LHA Membership Meeting Minutes
Dixon, IL
DATE: June 26, 2010
CALL TO ORDER: After an enjoyable breakfast, President Bob Dieterich called the membership meeting to order at 10 a.m. in a reception room in the Comfort Inn.
The president introduced the Executive Board and the board members who were present: Bob Dieterich (CA), president has agreed to serve one more year, V, Pres.,Jeff LaFollette (IA); Secretary, Sue Jacobson (IL); Treasurer, Jess Petersen(UT); Van Becker (IA) At-Large #3; Jim Peters (MA) At-Large #2; Jim Bonar (NV); Bob Beaudoin (UT); Lennie Stubblefield (NE); Kay Shelton, (IL); Jeff Blair (IN); Tim Wunsch (CO);
MINUTES: Secretary Jacobson read the minutes of the 2010 membership meeting in IN. Kay Shelton made the motion to accept the minutes, seconded by Joyce Chambers; carried
TREASURER'S REPORT: Jess Petersen distributed papers to the members with the financial report for discussion. Rollin Southwell made a motion to have the LHA president or a committee, look into credit card fees from other banks, seconded by Russell Rein.
--Discussion: opinions voiced against motion
--opinions voiced of faith in LHA treasurer's decisions
--motion didn't carry
As of May 31, 2010, our checking account balance was pretty close to zero.
--Bob Stubblefield made a motion to take the cost of the Forum out of the Life Membership Fund interest for Life Members' Forums; seconded by Wayne Silvius; carried
GRANT AWARDS: Bob Dieterich reported:
--The Performance Fund committee received 3 requests which were granted
--Bob presented three framed copies to the recipients
--IN for 2 kiosks $2,500
--IA, Clinton Co. Cemetery restoration of historic site, $2,500
--NE. Kearney Visitors Bureau creator of historical LH marking of seedling mile in time for the 2013 LHA Conference, $5,000
--Bob stated it was necessary to cut down on the grants
--New guidelines will state each year there will be 1 award of $5,000.
BYLAW AMENDMENT re DIRECTORS' TERMS: Jeff LaFollette presented:
The following amendment to Article V, Section 5 of the Bylaws
--"All directors shall be elected for terms of three years, and may be re-elected to successive three year terms with no limit on the number of terms a director may serve"
--Discussion: fear of stagnation if in office for such a length of time
--Director has privilege of resigning or not accepting more terms
--Need to put this information in the Forum
Jim Ranniger made the motion to accept the bylaw change; seconded by Tammy LaFollette. Due to dissension a show of hands showed 34 ayes, 10 nayes and 2 abstaining; carried
MEMBERSHIP: Jay Banta gave the report which included:
--notify him of members who have passed away
--members might like to do multiple year renewals
--Life Membership of $1,000 may be paid in installments
--Increase in every level of dues except Life Membership and Corporate
--slight decrease in membership, with IL and IA showing slight increase
--complete membership report to be sent to secretary
--any questions regarding membership feel free to contact Jay
NEW BUSINESS:
--send bylaws to new members
--suggest having new members name tags marked accordingly
--possibly hold Membership Meeting earlier in conference as people need to leave early on last day
--new members pay 1/2 first year to encourage getting new members
--give new members recognition at banquet
--possible Junior membership for $10 for members children/different than student rate
President Bob Dieterich thanked the conference committee for all their efforts in providing an entertaining and interesting LHA Conference, and wished all a safe and happy journey home.
Meeting adjourned 10:45 a.m.
-----------------------------------------------------------
Beverley "Sue" Jacobson, secretary
National Lincoln Highway Association
Friday, July 9, 2010
June 22, 2010 Board Minutes
TO: LHA Board Members
FROM: Bob Dieterich, president
Beverley "Sue" Jacobson, secretary
RE: 14th National Lincoln Highway Association Conference
Minutes of the LHA Board Meeting
DATE: June 22, 2010
Dixon, Illinois
CALL TO ORDER: President, Bob Dieterich called the meeting to order 1:15 p
ROLL CALL: Bob Dietetrich(CA); Jeff LaFollette (IA); Sue Jacobson (IL); Jess Petersen (UT); Jerry Peppers (NY); Mike Buettner (OH); Jeff Blair (IN); Kay Shelton (IL);Lennie Stubblefield (NE); Bob Beaudoin (UT); Jim Bonar (NV); Brian Butko (PA); Jim Peters (MA);Van Becker (IA); Ron Colson (IL)
Absent: Randy Wagner (WY); Al Pfingstl (NJ); Mindy Crawford (PA); Shelly Horne (WY). Guest members; Jay Banta (UT); Wayne Silvius (IL)
1) DIRECTORS ELECTION RESULTS: Jeff LaFollette, chairman of the election committee reported the following state directors elected
Van Becker (IA); Tim Wunsch (CO) new position; Jeff Blair (IN); Bob Dieterich (CA); Shelly Horne (WY) accepted position for one year--not a full term. No one elected from WVA. Jerry Peppers (NY) received one vote to be an At-Large director; Paul Gilger (CA) 2 votes to be CA director. Jeff LaFollette volunteered to chair the election committee for the coming year 2010-2011. The Board accepted this seat. Other seats announced last on agenda.
2) MINUTES OF THE LAST MEETING: Secretary Jacobson read the minutes of the last Teleconference Board Meeting of May 25, 2010. Motion to accept the minutes by Kay Shelton, seconded by Jeff LaFollette; carried
3) TREASURER'S REPORT: Treasurer Jess Petersen provided all members with copies of the financial report, which included:
INCOME............................$95,158.02
--Encumbrances............. 10,789.00
--Assets........................... 6,758.44
--Trust Funds.................109,544.49
--Performance Fund........ 65,970.06
--Endowment Fund........... 2,370.00
--Projects Fund................. 160.00
Total of above 3............68,500.06
EXPENDITURES:
--General.........................$54,873.28
--Headquarters................. 9,520.52
--Membership Services.....1,562.39
--Conferences...................37,809.27
TOTAL EXPENDITURES...$103,765.46
(See attached # 1 for a more detailed report.)
Jim Bonar made the motion to accept the report, seconded by Kay Shelton; carried
Discussion to raise funds: Forum
--place more ads
--send copies electronically (hopefully appeal to the young)
--research shows 40% of people read papers, etc. on line/ just feature main articles, not whole issue
--take a poll of members if would prefer on line or regular copy snail-mail
--executive committee will draft a questionnaire
4) DIRECTORS AND COMMITTEE REPORT QUESTIONS:
--These groups were asked to submit reports before the conference in June
--Secretary received 13 of possible 20 directors' reports/ 3 of possible 19 committee chair reports
--Bob will revamp the Committee Chair list and provide the board with a list
5) NEXT YEAR'S BUDGET: Jess Petersen
--MEMBERSHIP RATES: Jess distributed sheets with proposed dues increases:
--Student....................$25
--Individual, government entity and non-profits..................$45
--Family...........$60
--Businesses and Supporting....................$75
--Patron...............$150
--Need to place stickers on brochures indicating increases
--Increases go into affect January 1, 2011
--Life Membership remains the same..........$1,000
Jeff LaFollette made the motion to accept Jess' proposal, seconded by Jerry Peppers. Kay Shelton amended the motion to include Corporate at $150, seconded by Jeff LaFollette; carried
GRANTS AWARDS: Bob Dieterich
--Competition for awards
--Need to rewrite the guidelines for requests for money
--Using up the Performance Fund too quickly/spending $10,000
--Suggest giving only one award in future rather than three as this year
--Limit the 1 award to $5,000
Motion to accept the proposed budget made by Kay Shelton, seconded by Jim Peters; carried
(See attachment #2 for details of budget)
Jim Bonar to write up a funds proposal for approval by the next Teleconference July 22.
MEMBERSHIP: Jay Banta's report included:
--state chapters fairly stable
--total membership slightly down; IL and IA slight increase
--needs help with cost of photocopying/ looking for cheaper source
--was to send the secretary a full membership report
6) BYLAW AMENDMENT re DIRECTORS' TERMS: Jeff LaFollette
Each member had a copy of the proposed amendment:
Section 5. "All directors shall be elected for terms of three years, and may be re-elected to successive three year terms with no limit on the number of terms a director may serve." A motion was needed to bring the proposal to the membership meeting Sat. a.m. Jeff stated in case of refusal, a new proposal would be brought back next year. Jeff LaFollette made the motion, seconded by Jerry Peppers; carried
7) TRAVEL BROCHURE: Jim Peters made the following suggestions:
--need to solicit libraries to carry brochures, a benefit to both of us
--develop mailing lists of libraries in each state
--have brochures consistent in design so easily identified
--need grants for producing
--not too much content/size 3 or 4 panels
--contacted Jim Cassler for samples
--NE showed their 12 panel brochure with businesses listed
--need to decide what we really want to accomplish
--Chris Plummer and Kevin Patrick devised brochures (in stock at HQs)
--Send copies to Jim Cassler and Brian Butko and the board
--Put the information and brochure on the website/Bob will call Jimmy Lin for revamping the site
--Rand McNally's large 2011 map guide has LH marked
8) COMMITTEES - ALL
Bob urged all the board members to give him suggestions for the committees
and reviewed the current ones.
--Bob Lichty is planning car tours from both directions to converge on the 2013 Conference in Kearney, NE (Paul Gilger, West; Jim Peters, East); Lennie and Bob Stubblefield conference co-chairs 2013, with Sarah Focke from the Kearney Visitors
Bureau, and Ronnie O'Brien from the Archway planning the Celebration in Kearney preceding the Conference.
9) 2012 CONFERENCE - All: Discussion:
--Contact Bruce B. Butgerist from MI about Detroit/Archives area
--Cassler proposal for Wooster/Canton OH; would present the proposal to the Sat. a.m board meeting for approval
10) NEW DIRECTORS ASSUME POSITIONS:
--Van Becker (IA); Jeff Blair (IN); Bob Dieterich (CA); Shelly Horne (WY) will serve one year, not full term; welcome to Tim Wunsch (CO) first time director
11) ELECTION OF OFFICERS:
President: Kay Shelton nominated Jeff LaFollette, seconded by Jim Peters;
Jeff declined due to commitments for the year, and nominated Bob Dieterich, seconded by Mike Buettner; Kay closed nominations, Jeff Blair, seconded; carried;
Vice President: Mike made the motion to retain Jeff LaFollette, seconded by Jerry Peppers. Jeff Blair called for vote, Kay seconded; carried
Secretary: Motion by Mike Buettner to retain Beverley "Sue" Jacobson, seconded by Jerry Peppers, call for vote by Kay, seconded by Jeff Blair; carried.
Treasurer: Motion to retain Jess Petersen by Mike Buettner, call for vote by Kay, seconded by Jerry Peppers; carried
Meeting adjourned 5 p.m.
----------------------------------------------------------------------------------
Beverley "Sue"Jacobson, secretary
National Lincoln Highway Association
FROM: Bob Dieterich, president
Beverley "Sue" Jacobson, secretary
RE: 14th National Lincoln Highway Association Conference
Minutes of the LHA Board Meeting
DATE: June 22, 2010
Dixon, Illinois
CALL TO ORDER: President, Bob Dieterich called the meeting to order 1:15 p
ROLL CALL: Bob Dietetrich(CA); Jeff LaFollette (IA); Sue Jacobson (IL); Jess Petersen (UT); Jerry Peppers (NY); Mike Buettner (OH); Jeff Blair (IN); Kay Shelton (IL);Lennie Stubblefield (NE); Bob Beaudoin (UT); Jim Bonar (NV); Brian Butko (PA); Jim Peters (MA);Van Becker (IA); Ron Colson (IL)
Absent: Randy Wagner (WY); Al Pfingstl (NJ); Mindy Crawford (PA); Shelly Horne (WY). Guest members; Jay Banta (UT); Wayne Silvius (IL)
1) DIRECTORS ELECTION RESULTS: Jeff LaFollette, chairman of the election committee reported the following state directors elected
Van Becker (IA); Tim Wunsch (CO) new position; Jeff Blair (IN); Bob Dieterich (CA); Shelly Horne (WY) accepted position for one year--not a full term. No one elected from WVA. Jerry Peppers (NY) received one vote to be an At-Large director; Paul Gilger (CA) 2 votes to be CA director. Jeff LaFollette volunteered to chair the election committee for the coming year 2010-2011. The Board accepted this seat. Other seats announced last on agenda.
2) MINUTES OF THE LAST MEETING: Secretary Jacobson read the minutes of the last Teleconference Board Meeting of May 25, 2010. Motion to accept the minutes by Kay Shelton, seconded by Jeff LaFollette; carried
3) TREASURER'S REPORT: Treasurer Jess Petersen provided all members with copies of the financial report, which included:
INCOME............................$95,158.02
--Encumbrances............. 10,789.00
--Assets........................... 6,758.44
--Trust Funds.................109,544.49
--Performance Fund........ 65,970.06
--Endowment Fund........... 2,370.00
--Projects Fund................. 160.00
Total of above 3............68,500.06
EXPENDITURES:
--General.........................$54,873.28
--Headquarters................. 9,520.52
--Membership Services.....1,562.39
--Conferences...................37,809.27
TOTAL EXPENDITURES...$103,765.46
(See attached # 1 for a more detailed report.)
Jim Bonar made the motion to accept the report, seconded by Kay Shelton; carried
Discussion to raise funds: Forum
--place more ads
--send copies electronically (hopefully appeal to the young)
--research shows 40% of people read papers, etc. on line/ just feature main articles, not whole issue
--take a poll of members if would prefer on line or regular copy snail-mail
--executive committee will draft a questionnaire
4) DIRECTORS AND COMMITTEE REPORT QUESTIONS:
--These groups were asked to submit reports before the conference in June
--Secretary received 13 of possible 20 directors' reports/ 3 of possible 19 committee chair reports
--Bob will revamp the Committee Chair list and provide the board with a list
5) NEXT YEAR'S BUDGET: Jess Petersen
--MEMBERSHIP RATES: Jess distributed sheets with proposed dues increases:
--Student....................$25
--Individual, government entity and non-profits..................$45
--Family...........$60
--Businesses and Supporting....................$75
--Patron...............$150
--Need to place stickers on brochures indicating increases
--Increases go into affect January 1, 2011
--Life Membership remains the same..........$1,000
Jeff LaFollette made the motion to accept Jess' proposal, seconded by Jerry Peppers. Kay Shelton amended the motion to include Corporate at $150, seconded by Jeff LaFollette; carried
GRANTS AWARDS: Bob Dieterich
--Competition for awards
--Need to rewrite the guidelines for requests for money
--Using up the Performance Fund too quickly/spending $10,000
--Suggest giving only one award in future rather than three as this year
--Limit the 1 award to $5,000
Motion to accept the proposed budget made by Kay Shelton, seconded by Jim Peters; carried
(See attachment #2 for details of budget)
Jim Bonar to write up a funds proposal for approval by the next Teleconference July 22.
MEMBERSHIP: Jay Banta's report included:
--state chapters fairly stable
--total membership slightly down; IL and IA slight increase
--needs help with cost of photocopying/ looking for cheaper source
--was to send the secretary a full membership report
6) BYLAW AMENDMENT re DIRECTORS' TERMS: Jeff LaFollette
Each member had a copy of the proposed amendment:
Section 5. "All directors shall be elected for terms of three years, and may be re-elected to successive three year terms with no limit on the number of terms a director may serve." A motion was needed to bring the proposal to the membership meeting Sat. a.m. Jeff stated in case of refusal, a new proposal would be brought back next year. Jeff LaFollette made the motion, seconded by Jerry Peppers; carried
7) TRAVEL BROCHURE: Jim Peters made the following suggestions:
--need to solicit libraries to carry brochures, a benefit to both of us
--develop mailing lists of libraries in each state
--have brochures consistent in design so easily identified
--need grants for producing
--not too much content/size 3 or 4 panels
--contacted Jim Cassler for samples
--NE showed their 12 panel brochure with businesses listed
--need to decide what we really want to accomplish
--Chris Plummer and Kevin Patrick devised brochures (in stock at HQs)
--Send copies to Jim Cassler and Brian Butko and the board
--Put the information and brochure on the website/Bob will call Jimmy Lin for revamping the site
--Rand McNally's large 2011 map guide has LH marked
8) COMMITTEES - ALL
Bob urged all the board members to give him suggestions for the committees
and reviewed the current ones.
--Bob Lichty is planning car tours from both directions to converge on the 2013 Conference in Kearney, NE (Paul Gilger, West; Jim Peters, East); Lennie and Bob Stubblefield conference co-chairs 2013, with Sarah Focke from the Kearney Visitors
Bureau, and Ronnie O'Brien from the Archway planning the Celebration in Kearney preceding the Conference.
9) 2012 CONFERENCE - All: Discussion:
--Contact Bruce B. Butgerist from MI about Detroit/Archives area
--Cassler proposal for Wooster/Canton OH; would present the proposal to the Sat. a.m board meeting for approval
10) NEW DIRECTORS ASSUME POSITIONS:
--Van Becker (IA); Jeff Blair (IN); Bob Dieterich (CA); Shelly Horne (WY) will serve one year, not full term; welcome to Tim Wunsch (CO) first time director
11) ELECTION OF OFFICERS:
President: Kay Shelton nominated Jeff LaFollette, seconded by Jim Peters;
Jeff declined due to commitments for the year, and nominated Bob Dieterich, seconded by Mike Buettner; Kay closed nominations, Jeff Blair, seconded; carried;
Vice President: Mike made the motion to retain Jeff LaFollette, seconded by Jerry Peppers. Jeff Blair called for vote, Kay seconded; carried
Secretary: Motion by Mike Buettner to retain Beverley "Sue" Jacobson, seconded by Jerry Peppers, call for vote by Kay, seconded by Jeff Blair; carried.
Treasurer: Motion to retain Jess Petersen by Mike Buettner, call for vote by Kay, seconded by Jerry Peppers; carried
Meeting adjourned 5 p.m.
----------------------------------------------------------------------------------
Beverley "Sue"Jacobson, secretary
National Lincoln Highway Association
May 25, 2010 Teleconference Minutes
TO: LHA BOARD MEMBERS
FROM: LHA PRESIDENT, Bob Dietrich
LHA SECRETARY, Sue Jacobson
RE: Teleconference Minutes
DATE: May 25, 2010
ROLL CALL: President Bob Dieterich called the meeting to order 7:10 CST
1) Present: Bob Dietrich, pres (CA);Sue Jacobson, sec. (IL);Jess Petersen, treas.(UT); Randy Wagner, exec. director (WY); Jerry Peppers, (NY); Al Pfingstl, (NJ); Mindy Crawford, (PA); Jeff Blair, (IN); Kay Shelton, (IL); Lennie Stubblefield, (NE); Shelly Horne, (WY); Bob Beaudoin, (UT); Brian Butko, At Large #1, (PA); Jim Peters, At Large #2, (MA); Van Becker, At Large #3, (IA); Ron Colson, At Large #4, (IL). Absent: Jeff LaFollette, (IA); Jim Bonar, (NV)
2) Secretary Sue Jacobson (IL) e-mailed the last Teleconference minutes to the board members for perusal. Jerry Peppers (NY) made the motion to accept the minutes, seconded by Kay Shelton (IL): carried
3) Treasurer's Report: Jess Petersen (UT) reported the following:
--During the fiscal year beginning Jan. 1, 2009, the association's total Income $96,490. This amount included:
--$42,943 from membership dues
--$ 4.517 from various donations
--$39,354 from conference registration fees
--$ 2,834 from sale of merchandise at visitors center in Franklin Grove
--$ 2,843 in commissions from the LH Trading Post
--$ 2,259 in earnings from investments
--$ 362 from the Cardpartner credit card program
--$ 1,378 from other sources
Expenditures: During 2009, the association spent a total of $103,765
--$37,809 for conference related costs
--$27,331 for publishing costs of The Forum
--$ 9,520 for operating Visitor Center in Franklin Grove
--$ 1.562 membership services
--$ 6,644 state chapters share of membership dues
--$20,899 all other expenses
See attached for a detailed financial report and the 2011 budget which will be presented to the board for approval during the annual board meeting June 22, 2010. Copies of the financial report and budget will be available then, also.
4) Membership Rates: Jess Petersen (UT)---An increase is needed. Discussion to raise the fees of several categories, plus decrease The Forum to 3 issues. These items would be discussed at the board meeting in Dixon, IL June 22, 2010, where Jess will present a proposal.
As of Feb. 2010 the membership includes:
--Individual.........523 52.09%
--Family.............198 19.72%
--Business......... 24 2.39%
--Patron.............. 23 2.29%
--Supporting....... 76 7.57%
--Non-Profit........ 87 8.67%
--Government.....16 1.59%
--Corporate......... 4 0.40%
--Life................... 46 4.58%
--Student............. 7 0.70%
Total....................1,004........................(Thanks to UT Director)
5) Fort Bridger Bridge: Shelly Horn (WY) and Randy Wagner (WY)
--1921 LH bridge north of Fort Bridger threatened to be replaced with a new one, which won't replicate the original structure
--The new one will be longer, wider modern bridge meeting all federal bridge safety requirements, this done in order to receive federal 90%/10% funding
--Estimated cost......$500,000 which the county will pay $50,000
--Replacing the bridge with an exact duplicate built to modern standards with modern materials is not an option...wouldn't meet any historic preservation standards and have no historic value
--Restorations must be done making maximum use of existing structure and materials and on this bridge there isn't anything original that is useable.
--Funding from historic preservation sources would not be available for a visually identical modern replacement
--Leaving the old bridge in place and building a new one next to it also is not an option....it would involve a maze of land ownership, condemnation, right-of- way and existing road construction, issues that WYDOT and the County don't even want to talk about.
--WYDOT engineers will do all they can to identify the new bridge with the LH through logos and concrete LH road markers incorporated into the bridge design......possibly an LH interpretive site nearby
--The bridge is in the center of a 3.8 mile stretch of the LH....improved by WYDOT in 1921 as Federal Aid Project #17.
--Used until 1932 when a new, paved road was built on present US 30 alignment through Fort Bridger
--Talk of establishing an LH driving tour using part or all of the old road and making the original LH from Granger to Evanston a State Historic Byway
--Shelly attended a "Tracks Across Wyoming" meeting in Fort Bridger to tour the bridge site and discuss ways to disuade the WYDOT from destroying it
--Discussion centered around getting a second opinion about the structural soundness of the bridge
--Local people who use the bridge do not accept the conclusion that it is failing and not fixable, and have talked with at least one engineering company to find out what a second opinion would cost
--"Tracks" is supporting their effort and a move is underway to raise funds for the study by soliciting contributions from the public. If successful, the WY chapter has pledged up to $500 toward the effort
--A county gravel pit is accessed across the bridge, so the county road and bridge department supports the replacement
--A very history-minded Globe Construction contractor has done work for Fort Bridger and will be contacted
--Bridge may be eligible for NRHP. A plan is in process to revise the report for resubmission to SHPO.
--Three alternatives will be investigated: 1) rehabilitation of the structure 2) bulding a new bridge off the current county road alignment which would be upstream from the existing structure, 3) replacement
--Right now WYDOT needs to enter into a MOA to mitigate adverse effects with SHPO, FHWA and other interested parties
--Fort Bridger Historical Association and the Uinta County Museum are interested groups
For more detailed information, please contact Randy or Shelly. Randy also sent three photos of the bridge, which he would probably send to those interested.
--Mindy Crawford (PA) suggested the LHA's Preservation/Endangered Sites Committee get involved. She was to contact Randy and Shelly concerning this issue.
6) Cell Tours: Bob Dieterich (CA) reported Cell's Systems provides tours using cell phones. A gentleman approached Bob concerning involving the LHA to prepare short tours on the LH at a cost of $400 for a basic tour, be put on the website and use Coast to Coast maps and pics of LH areas. It was decided the group has higher priority issues than this, so postponed the proposal until later.
7) 2012 Conference:
--Possible site in Ann Arbor near the Archives housed at Michigan State U. Russell Rein will be contacted about the possibilities of that area for a conference. Discussion will continue at the LHA Conference in Dixon, IL
8) Membership Certificates:
--Jeff Blair (IN) has a friend who will make a proof copy of the awards certificate we offer, and bring it to the conference.
--He also produces an ID card
--Jess Petersen (UT) has an original copy of the membership certificate which Jay Banta now uses
9) 2013 Walk Across America:
--Jeff Blair (IN) proposed a form of this activity to honor LHA's 100th year
--Have LHA partner with organizations and do in segments
--Volkswalkers group have done segments of the LH
--Car tours from both coasts were reported to take place and meet at Kearney, NE for the LHA conference in 2013
10) National LHA Museum:
--Jeff Blair (IN) reported an outstanding outdoor museum he visited in Jerusalem about 1/2 mile in two directions. A thought for the LHA to have a facility, which will be discussed further at the conference in Dixon.
11) Utilization of Internet: Jeff Blair (IN)
--Need to expand LH info to Face Book as a marketing tool to promote LH
--Jim Peters suggested brochure ideas...will elaborate at the conference
12) Dixon LHA 18th Conference: Kay Shelton (IL)
--105 registered to date
--Mike Hocker (OH) will talk about Yard Sales
--Mindy (PA) will speak on push for volunteers and ideas for preservation sites; will have pictures of sites lost in past years, list of possible sites for preservation
13) Bylaw Amendment re Director's Terms: Jeff LaFollette(IA)
In Jeff's absence, Van Becker reported:
--The director terms will be recirculated to the board by Jerry Peppers (NY)and brought up at the conference for vote
--Still receiving nominating ballots which will be counted at the conference in Dixon
14) Other:
--Sue and Bob reminded the board members to send their annual reports to each other and the officers
--Bob was to send an e-mail reminder to the Committee Chairs & Board
--Shelly (WY) spoke about raising funds through the Trading Post concerning computer keyboards...possibly have keyboard produced with LH logo....Need to work with Jim Cassler
Adjournment: The Teleconference ended at 8:30 CST
-----------------------------------------------
Beverley "Sue" Jacobson, secretary
Lincoln Highway Association
FROM: LHA PRESIDENT, Bob Dietrich
LHA SECRETARY, Sue Jacobson
RE: Teleconference Minutes
DATE: May 25, 2010
ROLL CALL: President Bob Dieterich called the meeting to order 7:10 CST
1) Present: Bob Dietrich, pres (CA);Sue Jacobson, sec. (IL);Jess Petersen, treas.(UT); Randy Wagner, exec. director (WY); Jerry Peppers, (NY); Al Pfingstl, (NJ); Mindy Crawford, (PA); Jeff Blair, (IN); Kay Shelton, (IL); Lennie Stubblefield, (NE); Shelly Horne, (WY); Bob Beaudoin, (UT); Brian Butko, At Large #1, (PA); Jim Peters, At Large #2, (MA); Van Becker, At Large #3, (IA); Ron Colson, At Large #4, (IL). Absent: Jeff LaFollette, (IA); Jim Bonar, (NV)
2) Secretary Sue Jacobson (IL) e-mailed the last Teleconference minutes to the board members for perusal. Jerry Peppers (NY) made the motion to accept the minutes, seconded by Kay Shelton (IL): carried
3) Treasurer's Report: Jess Petersen (UT) reported the following:
--During the fiscal year beginning Jan. 1, 2009, the association's total Income $96,490. This amount included:
--$42,943 from membership dues
--$ 4.517 from various donations
--$39,354 from conference registration fees
--$ 2,834 from sale of merchandise at visitors center in Franklin Grove
--$ 2,843 in commissions from the LH Trading Post
--$ 2,259 in earnings from investments
--$ 362 from the Cardpartner credit card program
--$ 1,378 from other sources
Expenditures: During 2009, the association spent a total of $103,765
--$37,809 for conference related costs
--$27,331 for publishing costs of The Forum
--$ 9,520 for operating Visitor Center in Franklin Grove
--$ 1.562 membership services
--$ 6,644 state chapters share of membership dues
--$20,899 all other expenses
See attached for a detailed financial report and the 2011 budget which will be presented to the board for approval during the annual board meeting June 22, 2010. Copies of the financial report and budget will be available then, also.
4) Membership Rates: Jess Petersen (UT)---An increase is needed. Discussion to raise the fees of several categories, plus decrease The Forum to 3 issues. These items would be discussed at the board meeting in Dixon, IL June 22, 2010, where Jess will present a proposal.
As of Feb. 2010 the membership includes:
--Individual.........523 52.09%
--Family.............198 19.72%
--Business......... 24 2.39%
--Patron.............. 23 2.29%
--Supporting....... 76 7.57%
--Non-Profit........ 87 8.67%
--Government.....16 1.59%
--Corporate......... 4 0.40%
--Life................... 46 4.58%
--Student............. 7 0.70%
Total....................1,004........................(Thanks to UT Director)
5) Fort Bridger Bridge: Shelly Horn (WY) and Randy Wagner (WY)
--1921 LH bridge north of Fort Bridger threatened to be replaced with a new one, which won't replicate the original structure
--The new one will be longer, wider modern bridge meeting all federal bridge safety requirements, this done in order to receive federal 90%/10% funding
--Estimated cost......$500,000 which the county will pay $50,000
--Replacing the bridge with an exact duplicate built to modern standards with modern materials is not an option...wouldn't meet any historic preservation standards and have no historic value
--Restorations must be done making maximum use of existing structure and materials and on this bridge there isn't anything original that is useable.
--Funding from historic preservation sources would not be available for a visually identical modern replacement
--Leaving the old bridge in place and building a new one next to it also is not an option....it would involve a maze of land ownership, condemnation, right-of- way and existing road construction, issues that WYDOT and the County don't even want to talk about.
--WYDOT engineers will do all they can to identify the new bridge with the LH through logos and concrete LH road markers incorporated into the bridge design......possibly an LH interpretive site nearby
--The bridge is in the center of a 3.8 mile stretch of the LH....improved by WYDOT in 1921 as Federal Aid Project #17.
--Used until 1932 when a new, paved road was built on present US 30 alignment through Fort Bridger
--Talk of establishing an LH driving tour using part or all of the old road and making the original LH from Granger to Evanston a State Historic Byway
--Shelly attended a "Tracks Across Wyoming" meeting in Fort Bridger to tour the bridge site and discuss ways to disuade the WYDOT from destroying it
--Discussion centered around getting a second opinion about the structural soundness of the bridge
--Local people who use the bridge do not accept the conclusion that it is failing and not fixable, and have talked with at least one engineering company to find out what a second opinion would cost
--"Tracks" is supporting their effort and a move is underway to raise funds for the study by soliciting contributions from the public. If successful, the WY chapter has pledged up to $500 toward the effort
--A county gravel pit is accessed across the bridge, so the county road and bridge department supports the replacement
--A very history-minded Globe Construction contractor has done work for Fort Bridger and will be contacted
--Bridge may be eligible for NRHP. A plan is in process to revise the report for resubmission to SHPO.
--Three alternatives will be investigated: 1) rehabilitation of the structure 2) bulding a new bridge off the current county road alignment which would be upstream from the existing structure, 3) replacement
--Right now WYDOT needs to enter into a MOA to mitigate adverse effects with SHPO, FHWA and other interested parties
--Fort Bridger Historical Association and the Uinta County Museum are interested groups
For more detailed information, please contact Randy or Shelly. Randy also sent three photos of the bridge, which he would probably send to those interested.
--Mindy Crawford (PA) suggested the LHA's Preservation/Endangered Sites Committee get involved. She was to contact Randy and Shelly concerning this issue.
6) Cell Tours: Bob Dieterich (CA) reported Cell's Systems provides tours using cell phones. A gentleman approached Bob concerning involving the LHA to prepare short tours on the LH at a cost of $400 for a basic tour, be put on the website and use Coast to Coast maps and pics of LH areas. It was decided the group has higher priority issues than this, so postponed the proposal until later.
7) 2012 Conference:
--Possible site in Ann Arbor near the Archives housed at Michigan State U. Russell Rein will be contacted about the possibilities of that area for a conference. Discussion will continue at the LHA Conference in Dixon, IL
8) Membership Certificates:
--Jeff Blair (IN) has a friend who will make a proof copy of the awards certificate we offer, and bring it to the conference.
--He also produces an ID card
--Jess Petersen (UT) has an original copy of the membership certificate which Jay Banta now uses
9) 2013 Walk Across America:
--Jeff Blair (IN) proposed a form of this activity to honor LHA's 100th year
--Have LHA partner with organizations and do in segments
--Volkswalkers group have done segments of the LH
--Car tours from both coasts were reported to take place and meet at Kearney, NE for the LHA conference in 2013
10) National LHA Museum:
--Jeff Blair (IN) reported an outstanding outdoor museum he visited in Jerusalem about 1/2 mile in two directions. A thought for the LHA to have a facility, which will be discussed further at the conference in Dixon.
11) Utilization of Internet: Jeff Blair (IN)
--Need to expand LH info to Face Book as a marketing tool to promote LH
--Jim Peters suggested brochure ideas...will elaborate at the conference
12) Dixon LHA 18th Conference: Kay Shelton (IL)
--105 registered to date
--Mike Hocker (OH) will talk about Yard Sales
--Mindy (PA) will speak on push for volunteers and ideas for preservation sites; will have pictures of sites lost in past years, list of possible sites for preservation
13) Bylaw Amendment re Director's Terms: Jeff LaFollette(IA)
In Jeff's absence, Van Becker reported:
--The director terms will be recirculated to the board by Jerry Peppers (NY)and brought up at the conference for vote
--Still receiving nominating ballots which will be counted at the conference in Dixon
14) Other:
--Sue and Bob reminded the board members to send their annual reports to each other and the officers
--Bob was to send an e-mail reminder to the Committee Chairs & Board
--Shelly (WY) spoke about raising funds through the Trading Post concerning computer keyboards...possibly have keyboard produced with LH logo....Need to work with Jim Cassler
Adjournment: The Teleconference ended at 8:30 CST
-----------------------------------------------
Beverley "Sue" Jacobson, secretary
Lincoln Highway Association
February 24, 2010 Teleconference Minutes
TO: LHA Board Members
FROM: Bob Dieterich, president
Sue Jacobson, secretary
RE: LHA Teleconference Board Meeting
DATE: February 24, 2010
CALL TO ORDER: President Bob Dieterich called the meeting to order 7:10 central standard time.
1. Bob informed the group of Russell Rein's hospitalization due to renal failure. They were urged to send cards to his home address as per a message from Jan Shupert-Arick from the IN chapter.
2. ROLL CALL: The following present members answered the roll call:
Bob Dieterich, president (CA); Jeff LaFollette, vice president (IA); Sue Jacobson secretary (IL); Randy Wagner, Exec. Advisor (WY); Jerry Peppers (NY); Al Pfingstl (NJ); Mindy Crawford (PA); Jeff Blair (IN); Bob Beaudoin (UT); Jim Bonar (NV); Brian Butko, At Large #1 (PA); Jim Peters, At Large #2 (MA); Van Becker, A Large #3 (IA); Absent: Jess Petersen, treasurer (UT); Mike Buettner (OH); Kay Shelton (IL); Lennie Stubblefield (NE); Shelly Horne (WY); Ron Colson, At Large #4 (IL) Quorum established
3. MINUTES: Secretary Sue Jacobson sent the minutes to the board earlier for their perusal. Jerry Peppers made the motion to accept the minutes, seconded by Randy Wagner; carried.
4. TREASURER'S REPORT: In Jess's absence, Bob Dieterich reviewed the report Jess had sent to the board which included the Financial Activity Report and the 2009 Budget Final Report.
5. There is enough money now to order 20,000 membership brochures, which will be printed by Cassler at a cost of approximately $2,700. He will distribute them and keep a stock pile.
6. DIRECTOR NOMINATIONS: Jeff LaFollette reported there are 4 directors positions to be filled. The following sent in their bios and information to be placed on the ballot: Jim Blair (IN); Bob Dieterich (CA); Van Becker, At Large (IA);Tim Wunsch (CO); None from VA, Shelly Horne (WY)not on ballot. Bob will appoint him for a one year term. Randy Wagner was to attend a WY Chapter meeting and said he would ask if anyone would be interested in being a candidate for the WY State Director.
--BY-LAW CHANGE: Eliminate 2 term limit on directors. Jerry Peppers has worked with Jeff LaFollette on this. There will be an alternate version to use as back-up in case the general membership doesn't want to go with the board's proposal. Jeff LaFollette sent the information to the board Dec. 3rd.
7. Bob received a call from Mike Buettner concerning getting major items from the Forum put on our website. A good idea, if editor Kathy Franzwa would agree to it. Need to get permission from authors of articles. One article should pique people's interest. Don't need to get authors' permission, since not reselling the information. Brian Butko will work on this. He urged others to submit articles they would like him to include from the Forum.
--Kathy Franzwa informed Bob another tool.. "Google"...used as a research engine...has an option to sign up for a Google research on a subject, such as the Lincoln Highway. Urged others to try this system.
8. LIFE MEMBERSHIP: Jeff LaFollette called attention to the increase in Life Membership to $1,000, but the old price of $750 is still listed in the Forum.
Bob was to call Kathy. The $250 down payment is paid every year until paid in full.
9. Jeff Blair---a question regarding grant money. Bob explained the two $5,000 grants given each year. Details are on our website. Deadline for applying is March 1 for submitting an application. Nebraska and Iowa have applied.
10. Jim Peters--LHA Travel Brochure
--Brian and Jim Cassler to work with Jim Peters on this brochure
--DeLorme maps will be used, but no advertising
--Same format for each state
--Two more years to use AAA maps....who are now using Rand McNally maps
--Committee will draft a sample to send out to board for viewing
In view of this being an Olympic year, Sue reported that her late husband Carl (LHA IL treasurer for many years), was a ski jumping official 30 years ago at the 1980 Olympics in Lake Placid, NY
2012 Conference: Possibly in Detroit, MI. Bob will contact Kathleen Dow of the Michigan Archives to see the feasibility of this locale. Discussion of possible sites/museums to visit and ideas for the conference there.
FUTURE CONFERENCES:
2011----California
2012----Detroit, MI (?) [Editor's note, 2012 will be in Canton, Ohio]
2013----Kearney, NE
2014----Salt Lake City, UT
Van Becker reported the bridge that was destroyed on the Missouri River in Omaha, was a historic bridge, but not an LH bridge.
Next Teleconference, May 24, 2010, last one before the 2010 Conference in Dixon, IL.
Motion to adjourn by Jim Bonar, seconded by Jeff LaFollette; carried.
------------------------------------------
Beverley "Sue" Jacobson, secretary
Lincoln Highway Association
FROM: Bob Dieterich, president
Sue Jacobson, secretary
RE: LHA Teleconference Board Meeting
DATE: February 24, 2010
CALL TO ORDER: President Bob Dieterich called the meeting to order 7:10 central standard time.
1. Bob informed the group of Russell Rein's hospitalization due to renal failure. They were urged to send cards to his home address as per a message from Jan Shupert-Arick from the IN chapter.
2. ROLL CALL: The following present members answered the roll call:
Bob Dieterich, president (CA); Jeff LaFollette, vice president (IA); Sue Jacobson secretary (IL); Randy Wagner, Exec. Advisor (WY); Jerry Peppers (NY); Al Pfingstl (NJ); Mindy Crawford (PA); Jeff Blair (IN); Bob Beaudoin (UT); Jim Bonar (NV); Brian Butko, At Large #1 (PA); Jim Peters, At Large #2 (MA); Van Becker, A Large #3 (IA); Absent: Jess Petersen, treasurer (UT); Mike Buettner (OH); Kay Shelton (IL); Lennie Stubblefield (NE); Shelly Horne (WY); Ron Colson, At Large #4 (IL) Quorum established
3. MINUTES: Secretary Sue Jacobson sent the minutes to the board earlier for their perusal. Jerry Peppers made the motion to accept the minutes, seconded by Randy Wagner; carried.
4. TREASURER'S REPORT: In Jess's absence, Bob Dieterich reviewed the report Jess had sent to the board which included the Financial Activity Report and the 2009 Budget Final Report.
5. There is enough money now to order 20,000 membership brochures, which will be printed by Cassler at a cost of approximately $2,700. He will distribute them and keep a stock pile.
6. DIRECTOR NOMINATIONS: Jeff LaFollette reported there are 4 directors positions to be filled. The following sent in their bios and information to be placed on the ballot: Jim Blair (IN); Bob Dieterich (CA); Van Becker, At Large (IA);Tim Wunsch (CO); None from VA, Shelly Horne (WY)not on ballot. Bob will appoint him for a one year term. Randy Wagner was to attend a WY Chapter meeting and said he would ask if anyone would be interested in being a candidate for the WY State Director.
--BY-LAW CHANGE: Eliminate 2 term limit on directors. Jerry Peppers has worked with Jeff LaFollette on this. There will be an alternate version to use as back-up in case the general membership doesn't want to go with the board's proposal. Jeff LaFollette sent the information to the board Dec. 3rd.
7. Bob received a call from Mike Buettner concerning getting major items from the Forum put on our website. A good idea, if editor Kathy Franzwa would agree to it. Need to get permission from authors of articles. One article should pique people's interest. Don't need to get authors' permission, since not reselling the information. Brian Butko will work on this. He urged others to submit articles they would like him to include from the Forum.
--Kathy Franzwa informed Bob another tool.. "Google"...used as a research engine...has an option to sign up for a Google research on a subject, such as the Lincoln Highway. Urged others to try this system.
8. LIFE MEMBERSHIP: Jeff LaFollette called attention to the increase in Life Membership to $1,000, but the old price of $750 is still listed in the Forum.
Bob was to call Kathy. The $250 down payment is paid every year until paid in full.
9. Jeff Blair---a question regarding grant money. Bob explained the two $5,000 grants given each year. Details are on our website. Deadline for applying is March 1 for submitting an application. Nebraska and Iowa have applied.
10. Jim Peters--LHA Travel Brochure
--Brian and Jim Cassler to work with Jim Peters on this brochure
--DeLorme maps will be used, but no advertising
--Same format for each state
--Two more years to use AAA maps....who are now using Rand McNally maps
--Committee will draft a sample to send out to board for viewing
In view of this being an Olympic year, Sue reported that her late husband Carl (LHA IL treasurer for many years), was a ski jumping official 30 years ago at the 1980 Olympics in Lake Placid, NY
2012 Conference: Possibly in Detroit, MI. Bob will contact Kathleen Dow of the Michigan Archives to see the feasibility of this locale. Discussion of possible sites/museums to visit and ideas for the conference there.
FUTURE CONFERENCES:
2011----California
2012----Detroit, MI (?) [Editor's note, 2012 will be in Canton, Ohio]
2013----Kearney, NE
2014----Salt Lake City, UT
Van Becker reported the bridge that was destroyed on the Missouri River in Omaha, was a historic bridge, but not an LH bridge.
Next Teleconference, May 24, 2010, last one before the 2010 Conference in Dixon, IL.
Motion to adjourn by Jim Bonar, seconded by Jeff LaFollette; carried.
------------------------------------------
Beverley "Sue" Jacobson, secretary
Lincoln Highway Association
December 2, 2009 Teleconference Minutes
TO: LHA Board Members
FROM: Bob Dieterich, president
Sue Jacobson, secretary
RE: LHA Teleconference Board Meeting
DATE: December 2, 2009
CALL TO ORDER: President Bob Dieterich called the meeting to order 7:10 cst
1. ROLL CALL: Bob Dieterich introduced the new IN director, Jeff Blair
The following members answered roll call:
Bob Dieterich, president (CA); Jeff LaFollette, vice president (IA); Sue Jacobson secretary (IL); Jerry Peppers (NY); Mike Buettner (OH); Jeff Blair (IN); Kay Shelton (IL); Lennie Stubblefield (NE); Bob Beaudoin (UT); Jim Bonar; (NV); Brian Butko, At -Large #1(PA); Van Becker, At Large #3 (IA); Late: Jess Petersen, treasurer (UT); Jim Peters, At-Large #2 (MA); Ron Colson, At-Large #4 (IL). ABSENT: Randy Wagner (WY); Al Pfingstl (NJ); MIndy Crawford (PA); Shelly Horne (WY)
2. APPROVAL OF MINUTES: Sue Jacobson, secretary read the minutes of the last Teleconference, August 26, 2009. Jerry Peters corrected the spelling of Doug Pappas' last name on page 6. Jeff LaFollette made the motion to accept the corrected minutes, seconded by Jerry Peppers; carried.
3. TREASURER'S REPORT: Jess Petersen reported the following:
--Expenditures: Oct.26th wrote check for $3,700 to Rollin Southwell Foundation for the Fisher Monument
--The $3,700 included $2,500 donated previously by various members; $500 each from IA and UT chapters; $100 each from Shirley Andrus and Jerry Peppers.
--Nov. 24th, PA mini-project approved in 2007 of $5,000 was sent
--Balance $4,740....lowest since Jess has been treasurer
--Future expenditure of $6,000 for the Forum; $2,720 food deposit for the 2010 LHA Conference
--By mid January, possibly override of $1,000.
--Possibly take money out of Performance Fund for operations, put it back when possible.....board decision.
--Jerry proposed the following resolution:
"Resolved that an aggregate of up to $2,500 of the Performance Fund be available to be transferred by the Treasurer of the Association, upon e-mail confirmation from the President of the Association, to the General Account of the Association, to cover such actually incurred expenses of the Association as the Treasurer deems appropriate, and further...
Resolved, that upon the receipt by the Association of sufficient unreserved funds from any source in excess of Funds necessary to meet the operating expenses of the Association, such funds be reallocated to the Performance Fund and retained there without increasing the amount that may be transferred to the General Fund without further approval of the Board of Directors".
4. Fisher Monument: Bob Dietrich
--Jess just paid $3700 to Rollin Southwell Foundation
--Rollin thought there are more states who would like to contribute
(Bob called for any states who had promised donations, to pay)
--Kathy Franzwa wrote a short article and placed a picture in the Forum
--A report from Rollin was requested. Bob was to ask Rollin for such
--IL has sent $200 to the fund
5. OHIO LH BRICKS:
--Jim Cassler's son Brian, cleaned all the bricks as an Eagle Scout project.
--Transportation to NE..a man from CO has a truck to transport them. He wants only money for gas. The association has contributed $500. NE had two individual and a chapter donation of $200; Jerry Peppers has sent a check; OH LHA League pledged $100 and the Mid-OH Chapter pledged $200. Hopefully other states and/or individuals will send in contributions so the national won't have to use funds. Any extra will go back to the LHA.
--IA, IN and CA will bring up the issue at their state meetings in Jan.
--The bricks will be used by the Archway committee as a walkway in front of their building. Since it's their project, it's up to them to install the bricks. It would also be up to them if people want to purchase a brick and have a name on it.
--Discussion concerning raising money in this manner, resulted in Lennie contacting the Archway rep, Ronnie to ask her opinion of the feasibility of such a project, and to have Ronnie contact Jerry Peppers for further information.
JERRY'S RESOLUTION:
--The secretary read the resolution to the members. (See above)
Jim Peters made the motion to accept the resolution, seconded by Jeff LaFollette; carrried.
BYLAW AMENDMENT: Jeff LaFollette
--This year's appointments remain until brought up at 2010 conference.
--Amendment allowing directors to hold office more than 2 terms
--Jeff LaFollette will rewrite the resolution (?) with Jerry's help, then send to Bob
7. POSITION PAPER ON TRAVEL BROCHURES:
Jim Peters had sent a two page document entitled "Position Paper" to all the board members to peruse before the meeting.
--Need a new design/high quality national and state by state touring brochures--maps included
--Brochure of sleeping and eating accommodations
--Funding for such could be via advertising ads and grants
--Reintroduce the county (or town) consul structure utilized by the original Lincoln Highway Association
8. Kay reported the conference information is on the IL Website
--LHA 2010 Conference dates: June 22 to 26, 2010
--Post-Conference Tour: Dixie Hwy, Rt. 66 and LH (Triangle tour Sat. 26th)
--Tried to keep the registration fee as low as possible, is the same price as 1999 LHA Conference
--Caterer, etc. expenses are as low as possible
--Tue, June 22nd...Board Meeting; Wed & Thur....Bus Tours: Fri...Banquet
(More information on IL Website)
9. LAKE TAHOE 2011 CONFERENCE DATES: Jim Bonar
--June 20 to 24 (The Board approved moving the dates up one day since room rates are very high on Friday night)
--Room rates high due to resort area (almost double Fri & Sat nights)
--Jim explained Harrah's Hotel cost for single of $89 is lower than IN's rate
10. ADDITIONAL ITEMS: Discussion:
--Ron Colson: need to work on tourism
--Coalition tried for several years to get small businesses along the LH route to get involved....dropped as an income source
--Forum needs a wider distribution with ads to help defray expenses
--IA has an advertising program on website
--Cassler is now our printer
--Bob suggested contacting local libraries for circulation information
--DeLorme's maps forbid advertising
--Jim Peters needs someone to help design the suggested brochures (travel and membership) Brian Butko and Jim Cassler are possibilities
--Brian Butko was asked if he would provide maps from his books
--Suggested having Paul Gilger contact Brain about maps and their use
--Are grants available to help finance the brochures?
--Use some of the Performance Fund for graphic arts of brochures
--Need to come up with an example of the brochures which Jim Peters again asked for help with
--Bob reported a group named "Cafe Press" had about 200 shirts for sale with the LH logo without our permission. Bob contacted them and they have removed the shirts from the web.
--Russ Rein, Jim Lin, Bob Dieterich and Jess Petersen all own LHA domain names: Bob will talk with Jim Lin about putting all LHA domain names in Jim Lin's name
--Van Becker (IA) reported that as the first of Dec. there is an official FCC approved LH Amateur radio group. For the last two years of operation they have been a special events station out of Youngville Café in Youngville, IA, west of Cedar Rapids. Last year they made contact with about a 1000 stations all over the US and in 3 or 4 other countries. The contacted stations all requested confirmation certificates, which were mailed with an LH brochure included as per an article in the Forum. Now they are an official amateur radio club. As per Federal Guidelines, Van is the special trustee and they have been issued their own call letters NY2SF. They hope to have a special event station again next June out of Youngville Café in Youngville, IA (NY2SF), from Ames, IA, (WØYL) and possibly from Times Square (W8JPP) just before the conference.
--Advertising in the Forum. A tour company with headquarters in Sacramento CA is interested in the LH. The rep came to the conference in South Bend, IN and Bob suggested he might try to arrange for some buses, to follow along with the two car caravans going from each coast to NE in 2013. This would be a good time and way for people to get to the conference and participate in the caravan. He is a member of the CA chapter and wants to join other state chapters.
--Jim Peters asked about states opening their car tours to the public. Jeff LaFollette explained how IA does their car tours, which has generated new members by opening their tours to the car clubs, special events groups, etc.He has between 50 and 75 cars participate. A winery stop everyday has created added interest with about 50 new members joining!
--Jeff asked if he could have time at the IL LHA Conference, to promote the IA car tour. He will contact the IL board for finalizing his request
--Kay reported there were a bunch of ham operators who helped with the Military convoy tour through IL last summer. A source for new members!
--Nominating committee consists of Jeff LaFollette, Sue Jacobson and Bob Dieterich
TELECONFERENCE DATES: Wed: February 24, 2010; Wed: May 26, 2010
ADJOURNMENT: 9:10 p.m. CST
----------------------------------------
Beverley (Sue) Jacobson, secretary
FROM: Bob Dieterich, president
Sue Jacobson, secretary
RE: LHA Teleconference Board Meeting
DATE: December 2, 2009
CALL TO ORDER: President Bob Dieterich called the meeting to order 7:10 cst
1. ROLL CALL: Bob Dieterich introduced the new IN director, Jeff Blair
The following members answered roll call:
Bob Dieterich, president (CA); Jeff LaFollette, vice president (IA); Sue Jacobson secretary (IL); Jerry Peppers (NY); Mike Buettner (OH); Jeff Blair (IN); Kay Shelton (IL); Lennie Stubblefield (NE); Bob Beaudoin (UT); Jim Bonar; (NV); Brian Butko, At -Large #1(PA); Van Becker, At Large #3 (IA); Late: Jess Petersen, treasurer (UT); Jim Peters, At-Large #2 (MA); Ron Colson, At-Large #4 (IL). ABSENT: Randy Wagner (WY); Al Pfingstl (NJ); MIndy Crawford (PA); Shelly Horne (WY)
2. APPROVAL OF MINUTES: Sue Jacobson, secretary read the minutes of the last Teleconference, August 26, 2009. Jerry Peters corrected the spelling of Doug Pappas' last name on page 6. Jeff LaFollette made the motion to accept the corrected minutes, seconded by Jerry Peppers; carried.
3. TREASURER'S REPORT: Jess Petersen reported the following:
--Expenditures: Oct.26th wrote check for $3,700 to Rollin Southwell Foundation for the Fisher Monument
--The $3,700 included $2,500 donated previously by various members; $500 each from IA and UT chapters; $100 each from Shirley Andrus and Jerry Peppers.
--Nov. 24th, PA mini-project approved in 2007 of $5,000 was sent
--Balance $4,740....lowest since Jess has been treasurer
--Future expenditure of $6,000 for the Forum; $2,720 food deposit for the 2010 LHA Conference
--By mid January, possibly override of $1,000.
--Possibly take money out of Performance Fund for operations, put it back when possible.....board decision.
--Jerry proposed the following resolution:
"Resolved that an aggregate of up to $2,500 of the Performance Fund be available to be transferred by the Treasurer of the Association, upon e-mail confirmation from the President of the Association, to the General Account of the Association, to cover such actually incurred expenses of the Association as the Treasurer deems appropriate, and further...
Resolved, that upon the receipt by the Association of sufficient unreserved funds from any source in excess of Funds necessary to meet the operating expenses of the Association, such funds be reallocated to the Performance Fund and retained there without increasing the amount that may be transferred to the General Fund without further approval of the Board of Directors".
4. Fisher Monument: Bob Dietrich
--Jess just paid $3700 to Rollin Southwell Foundation
--Rollin thought there are more states who would like to contribute
(Bob called for any states who had promised donations, to pay)
--Kathy Franzwa wrote a short article and placed a picture in the Forum
--A report from Rollin was requested. Bob was to ask Rollin for such
--IL has sent $200 to the fund
5. OHIO LH BRICKS:
--Jim Cassler's son Brian, cleaned all the bricks as an Eagle Scout project.
--Transportation to NE..a man from CO has a truck to transport them. He wants only money for gas. The association has contributed $500. NE had two individual and a chapter donation of $200; Jerry Peppers has sent a check; OH LHA League pledged $100 and the Mid-OH Chapter pledged $200. Hopefully other states and/or individuals will send in contributions so the national won't have to use funds. Any extra will go back to the LHA.
--IA, IN and CA will bring up the issue at their state meetings in Jan.
--The bricks will be used by the Archway committee as a walkway in front of their building. Since it's their project, it's up to them to install the bricks. It would also be up to them if people want to purchase a brick and have a name on it.
--Discussion concerning raising money in this manner, resulted in Lennie contacting the Archway rep, Ronnie to ask her opinion of the feasibility of such a project, and to have Ronnie contact Jerry Peppers for further information.
JERRY'S RESOLUTION:
--The secretary read the resolution to the members. (See above)
Jim Peters made the motion to accept the resolution, seconded by Jeff LaFollette; carrried.
BYLAW AMENDMENT: Jeff LaFollette
--This year's appointments remain until brought up at 2010 conference.
--Amendment allowing directors to hold office more than 2 terms
--Jeff LaFollette will rewrite the resolution (?) with Jerry's help, then send to Bob
7. POSITION PAPER ON TRAVEL BROCHURES:
Jim Peters had sent a two page document entitled "Position Paper" to all the board members to peruse before the meeting.
--Need a new design/high quality national and state by state touring brochures--maps included
--Brochure of sleeping and eating accommodations
--Funding for such could be via advertising ads and grants
--Reintroduce the county (or town) consul structure utilized by the original Lincoln Highway Association
8. Kay reported the conference information is on the IL Website
--LHA 2010 Conference dates: June 22 to 26, 2010
--Post-Conference Tour: Dixie Hwy, Rt. 66 and LH (Triangle tour Sat. 26th)
--Tried to keep the registration fee as low as possible, is the same price as 1999 LHA Conference
--Caterer, etc. expenses are as low as possible
--Tue, June 22nd...Board Meeting; Wed & Thur....Bus Tours: Fri...Banquet
(More information on IL Website)
9. LAKE TAHOE 2011 CONFERENCE DATES: Jim Bonar
--June 20 to 24 (The Board approved moving the dates up one day since room rates are very high on Friday night)
--Room rates high due to resort area (almost double Fri & Sat nights)
--Jim explained Harrah's Hotel cost for single of $89 is lower than IN's rate
10. ADDITIONAL ITEMS: Discussion:
--Ron Colson: need to work on tourism
--Coalition tried for several years to get small businesses along the LH route to get involved....dropped as an income source
--Forum needs a wider distribution with ads to help defray expenses
--IA has an advertising program on website
--Cassler is now our printer
--Bob suggested contacting local libraries for circulation information
--DeLorme's maps forbid advertising
--Jim Peters needs someone to help design the suggested brochures (travel and membership) Brian Butko and Jim Cassler are possibilities
--Brian Butko was asked if he would provide maps from his books
--Suggested having Paul Gilger contact Brain about maps and their use
--Are grants available to help finance the brochures?
--Use some of the Performance Fund for graphic arts of brochures
--Need to come up with an example of the brochures which Jim Peters again asked for help with
--Bob reported a group named "Cafe Press" had about 200 shirts for sale with the LH logo without our permission. Bob contacted them and they have removed the shirts from the web.
--Russ Rein, Jim Lin, Bob Dieterich and Jess Petersen all own LHA domain names: Bob will talk with Jim Lin about putting all LHA domain names in Jim Lin's name
--Van Becker (IA) reported that as the first of Dec. there is an official FCC approved LH Amateur radio group. For the last two years of operation they have been a special events station out of Youngville Café in Youngville, IA, west of Cedar Rapids. Last year they made contact with about a 1000 stations all over the US and in 3 or 4 other countries. The contacted stations all requested confirmation certificates, which were mailed with an LH brochure included as per an article in the Forum. Now they are an official amateur radio club. As per Federal Guidelines, Van is the special trustee and they have been issued their own call letters NY2SF. They hope to have a special event station again next June out of Youngville Café in Youngville, IA (NY2SF), from Ames, IA, (WØYL) and possibly from Times Square (W8JPP) just before the conference.
--Advertising in the Forum. A tour company with headquarters in Sacramento CA is interested in the LH. The rep came to the conference in South Bend, IN and Bob suggested he might try to arrange for some buses, to follow along with the two car caravans going from each coast to NE in 2013. This would be a good time and way for people to get to the conference and participate in the caravan. He is a member of the CA chapter and wants to join other state chapters.
--Jim Peters asked about states opening their car tours to the public. Jeff LaFollette explained how IA does their car tours, which has generated new members by opening their tours to the car clubs, special events groups, etc.He has between 50 and 75 cars participate. A winery stop everyday has created added interest with about 50 new members joining!
--Jeff asked if he could have time at the IL LHA Conference, to promote the IA car tour. He will contact the IL board for finalizing his request
--Kay reported there were a bunch of ham operators who helped with the Military convoy tour through IL last summer. A source for new members!
--Nominating committee consists of Jeff LaFollette, Sue Jacobson and Bob Dieterich
TELECONFERENCE DATES: Wed: February 24, 2010; Wed: May 26, 2010
ADJOURNMENT: 9:10 p.m. CST
----------------------------------------
Beverley (Sue) Jacobson, secretary
August 26, 2009 Teleconference Minutes
TO: LHA Board Members
FROM: Bob Dieterich, president
Sue Jacobson, secretary
RE: LHA Teleconference Board Meeting
DATE: August 26, 2009
CALL TO ORDER: 7:10 CST
ATTENDANCE: Bob Dieterich (CA); Sue Jacobson (IL); Randy Wagner (WY); Jerry Peppers (NY); Mike Buettner (OH); Lennie Stubblefield (NE); Shelly Horne (WY); Bob Beaudoin (UT); Jim Bonar (NV); Brian Butko (PA);
Van Becker (IA); Ron Colson (IL); guest-Lyle Henry (IA)
Absent: Jeff LaFollette (IA); Jess Petersen (UT); Al Pfingstl (NJ); Mindy Crawford (PA); Kay Shelton (IL); Jim Peters (MA)
MINUTES: Secretary Jacobson had sent the minutes of the last meeting, plus the New Board minutes to the board. Randy Wagner made the motion to accept the minutes, seconded by Jerry Peppers; carried
TREASURER'S REPORT: In Jess Petersen's absence, president Bob Dieterich reported the Indiana Conference was $4000 to the good. At the end of July there was close to $10,000 in the bank, not including expenses.
LYELL HENRY'S PRESENTATION: "Getting files of state organizations into the LHA Archive at University of Michigan"
At its June, 2003 national meeting, LHA approved the Special Collections Library at the University of Michigan as the official archive, leaving it to the Historical Resources Committee to work with that library to implement this new relationship. The library is eager to receive Lincoln Highway materials not only from the national organization and individual members, but also from the state organizations (1) to send their existing inactive files to the LHA archive at the University of Michigan and (2) to adopt a policy that will ensure that organization files will continue to be sent there in the future.
The Types of Items for Inclusion in Files of State LHA Chapters:
1. Formal organization documents (e.g. charter, by-laws)
2. Minutes of meetings
3. Major correspondence (e.g. with state DOT, National Park Service, members of Congress)
4. Official enactments (e.g. position statements,studies, surveys, agreements with state DOT)
5. Membership records (rosters only; nothing having sensitive personal data)
6. Financial records (e.g. annual budgets, financial reports, tax filings older than 10 years)
7. Committee reports
8. Press releases, newspaper clippings
9. Newsletters
10. Other publications (e.g. route guide, brochures)
Lyell also reviewed the following policy that Iowa uses, which had been sent to all of the board members.
Policy On Official Files that was adopted by the Iowa Lincoln Highway Association in 2007 and is offered as a model of the find of policy that is hoped the other state LHA organizations will adopt. (The Historical Resources Committee developed both of these documents in consultation with Kathleen Dow, the Transportation History archivist at the Special Collections Library at the University of Michigan.)
IOWA LINCOLN HIGHWAY ASSOCIATION--Policy on Official Files
1. The Transportation History Collection in the Special Collections Library of the University of Michigan, is the official repository of the files of the Iowa Lincoln Highway Association (ILHA).
2. At the conclusion of their terms of service, ILHA officers will transmit their files to their successors for review. The latter will, in turn, transmit these files to the ILHA Secretary after withholding (or making copies of) any items for which they may have a continuing need. Withheld items should be so indicated in the files and eventually returned to the files.
3. The ILHA Secretary will be responsible for holding documents for which there may be a continuing organizational need(e.g. articles of incorporation, by-laws, documents related to tax status)and for collating and sending, from time to time, all other ILHA files to the Transportation History Collection in the Special Collections Library of the University of Michigan, after first removing kinds of items (e.g. newspaper clippings, duplicate material) not wanted by the library.
4. The Transportation History Collection in the Special Collections Library at the University of Michigan should be added to the circulation list to receive quarterly newsletters and other ILHA publications as issued.
After the above reviews, Lyell asked for the help of the board in getting the requests reviewed and acted upon by the respective states. He further stated that if the members of their state organizations had any questions about what he was requesting or how to follow through, they were to feel free to get in touch with him by mail, phone or e-mail as follow: Lyell Henry, 921 Bowery St, Iowa City, IA 52240-5609; (319) 354-1386;disorg@mchsi.com. Questions about the transmittal of files or other materials to the LHA archive can be addressed to: Kathleen Dow, Curator of Transportation History Collection, Special Collections Library, University of Michigan, 2000 Buhr, 200 Hill Street, Ann Arbor, MI 48109-1205 (734) 764-9377; kdow@umich.edu In no case should any materials be sent to the LHA Archive without first alerting Kathleen, discussing with her what you are proposing to send, and getting her concurrence.
DISCUSSION:
--State boards make judgment who can use the information that's appropriate
--Asked if anyone opposed to adapting these policies
--Each state make own rules, but let Lyell know
--Any records prior to 2005 be sent to archives (from 2005 to present, state secretary keep them or possibly some stored at Franklin Grove)
--Explain this program/policy to state boards, encourage the state levels to adopt them
--Explain at the 2010 Conference
Randy Wagner made the motion for the adoption of the Iowa Lincoln Highway's policies as an LHA National Policy; 2nd Mike Buettner, called vote-unanimous.
This also authorizes the national secretary to sort out pertinent papers and information from the national files.
LIFE MEMBERSHIP:
--At the 2009 Conference, it was discussed to raise the present fee of $750 to $1000. Discussion:
--Reasonable increase in today's world
--Time payment still available if first payment of $250 made by Jan. 1,2010
--This is a special fund to be used only in emergency
Jerry Peppers made the motion to adopt this increase, 2nd by Ron Colson, no objections; motion carried.
FUND RAISING:
--Bob Dieterich announced the general fund needs to get money now as well as long-range possibilities such as wills.
--Discussion to put a suggestion in the Forum to consider LHA in wills
--Have a mailing such as OCTA's direct mailing to membership
--Members doing so would need to contact their attorney
--Tom Lockard's proposal in Forum
Bob has had some discussion on the above matter with Tom, and decided to include Tom's input in an earlier e-mail for the board's information. Tom's quote is as follows:
"As far as your questions are concerned, I'll try to answer, blending my professional fund-raising experience and what I know about the LHA in the time I've been a member.
I think that a general operating fund appeal would probably generate very little results. Based on our mid-Ohio group, who are not even all willing to pony up the small annual fee and join the national group, most of our national members probably feel that their membership dues are all that they need to pay to help keep the group afloat. I know that you have done some end-of-the-year appeals. but am not sure what those results have been.Generally there needs to be a good reason for folks to put pen to checkbook, and we walk a fine line in coming up with one. Usually a plea from a position of weakness is not a good one--and with a membership of around a thousand old road souls with a less than flush treasury, that's the place we're in. Mind you, I'm not suggesting that with the proper message, it couldn't be successful, but will unlikely raise the kind of money you are looking for. What we really need are what the LHA needed at its inception---large corporate sponsors. Again, though, even this approach is likely to be a tough one because of our very small total membership. And most corporations are looking for some sort of return on their investment. Henry Ford didn't think that the Lincoln would help sell his cars, so he passed on helping Carl Fisher and the LHA. It was probably one of the few times in his business life that he was wrong! But the reality is, that every successful fund-raising attempt starts from the top down. In other words, go after the big gifts first, then the smaller ones. Often a challenge fund is effective and could be to our members. For example, a letter of Forum insert might say "XYZ corporation had agreed to donate $$$$to the LHA if members of the group will match that donation over the next year." We surely have a few members with the connections needed to flush out a heavy hitter or two. It also helps when the large donor is known. The $100K gift we got a couple of years ago was great, but might have actually helped to generate some similar donations if it had not been anonymous. In our case at Kenyon College, alumnus Paul Newman always wanted to be anonymous, but we finally convinced him that his name would help almost as much as his money---and it did! I could go on for much longer, but I think you get my drift. We really should talk more about this at length, because I really don't want to see the LHA fade into oblivion
About the wills. Yes the payoff will not be immediate, but if we don't start now, there simply won't be one at all!! And such a pitch doesn't really affect what you may request as far as a cash give now. In my opinion and based on the age of many of our members, the "will ad" could possibly be very successful.
As far as your Forum vs. mailing question, I would opt for the mail. My guess is that an LHA envelope that doesn't outwardly look like a fund-raising appeal, would at least get opened and read---and that's probably most important. A return envelope should be included, though not necessarily stamped.
Again, our small membership number makes any appeal a crapshoot, simply because the standard return percentages would make the returns much smaller than if you were dealing with almost any college, the AARP or some similar group with a much larger base.
We'll be on the Lincoln again through Ohio, Indiana, Illinois and Iowa next week on our way to Des Moines to visit the grandkids, but I'm usually on the computer once every couple of days and look forward to helping in whatever way I can."
Bob asked for input on the above ideas of Tom Lockard.
--People more apt to contribute to a special project
--OCTA; commitment to save the trails
--Ours would be to save the Lincoln Highway and it's amenities
ADDITIONAL ITEMS:
--Fisher Monument; Tentative date of dedication Oct. 3, 2009 according to Rollin Southwell
--Turn off area paved by UDOT is done
All American Road Status decided at conference. Possibility to ask for donations to this project.
--Put insert in Forum along with info about wills/estates
--Need to keep repeating request for a year
--Forum is late being published; possibly look for a new one
Jim Peters is really pushing to have state by state brochures; ask for sponsors with ads to help finance the brochures. Brian Butko's new "Lincoln Highway Companion" is a great source. IA has a map pack, OH's Buy-Way brochure has maps through each section, NE also has a brochure with mapping. Lennie suggested Paul Gilger be contacted due to his diligent work of mapping for the 2013 conference.
An inquiry from a gentleman about a book of Doug Pappa's. Sue sent the request to Bob Dieterich and Russell Rein. Jerry Peppers has a copy. Sue contacted Kathleen Dow at the archives and returned a message that she is in contact with Doug's mother and felt she would give us permission to make copies.
Sue received the talk of Lighting the Lincoln Highway presented by Amy Herdman Minnick (many pages) at the LHA Conference in South Bend. Sue had an IL member bind it and it is now at the headquarters in Franklin Grove.
Meeting adjourned 8:30 CST
---------------------------------------------------
Sue Jacobson, secretary
FROM: Bob Dieterich, president
Sue Jacobson, secretary
RE: LHA Teleconference Board Meeting
DATE: August 26, 2009
CALL TO ORDER: 7:10 CST
ATTENDANCE: Bob Dieterich (CA); Sue Jacobson (IL); Randy Wagner (WY); Jerry Peppers (NY); Mike Buettner (OH); Lennie Stubblefield (NE); Shelly Horne (WY); Bob Beaudoin (UT); Jim Bonar (NV); Brian Butko (PA);
Van Becker (IA); Ron Colson (IL); guest-Lyle Henry (IA)
Absent: Jeff LaFollette (IA); Jess Petersen (UT); Al Pfingstl (NJ); Mindy Crawford (PA); Kay Shelton (IL); Jim Peters (MA)
MINUTES: Secretary Jacobson had sent the minutes of the last meeting, plus the New Board minutes to the board. Randy Wagner made the motion to accept the minutes, seconded by Jerry Peppers; carried
TREASURER'S REPORT: In Jess Petersen's absence, president Bob Dieterich reported the Indiana Conference was $4000 to the good. At the end of July there was close to $10,000 in the bank, not including expenses.
LYELL HENRY'S PRESENTATION: "Getting files of state organizations into the LHA Archive at University of Michigan"
At its June, 2003 national meeting, LHA approved the Special Collections Library at the University of Michigan as the official archive, leaving it to the Historical Resources Committee to work with that library to implement this new relationship. The library is eager to receive Lincoln Highway materials not only from the national organization and individual members, but also from the state organizations (1) to send their existing inactive files to the LHA archive at the University of Michigan and (2) to adopt a policy that will ensure that organization files will continue to be sent there in the future.
The Types of Items for Inclusion in Files of State LHA Chapters:
1. Formal organization documents (e.g. charter, by-laws)
2. Minutes of meetings
3. Major correspondence (e.g. with state DOT, National Park Service, members of Congress)
4. Official enactments (e.g. position statements,studies, surveys, agreements with state DOT)
5. Membership records (rosters only; nothing having sensitive personal data)
6. Financial records (e.g. annual budgets, financial reports, tax filings older than 10 years)
7. Committee reports
8. Press releases, newspaper clippings
9. Newsletters
10. Other publications (e.g. route guide, brochures)
Lyell also reviewed the following policy that Iowa uses, which had been sent to all of the board members.
Policy On Official Files that was adopted by the Iowa Lincoln Highway Association in 2007 and is offered as a model of the find of policy that is hoped the other state LHA organizations will adopt. (The Historical Resources Committee developed both of these documents in consultation with Kathleen Dow, the Transportation History archivist at the Special Collections Library at the University of Michigan.)
IOWA LINCOLN HIGHWAY ASSOCIATION--Policy on Official Files
1. The Transportation History Collection in the Special Collections Library of the University of Michigan, is the official repository of the files of the Iowa Lincoln Highway Association (ILHA).
2. At the conclusion of their terms of service, ILHA officers will transmit their files to their successors for review. The latter will, in turn, transmit these files to the ILHA Secretary after withholding (or making copies of) any items for which they may have a continuing need. Withheld items should be so indicated in the files and eventually returned to the files.
3. The ILHA Secretary will be responsible for holding documents for which there may be a continuing organizational need(e.g. articles of incorporation, by-laws, documents related to tax status)and for collating and sending, from time to time, all other ILHA files to the Transportation History Collection in the Special Collections Library of the University of Michigan, after first removing kinds of items (e.g. newspaper clippings, duplicate material) not wanted by the library.
4. The Transportation History Collection in the Special Collections Library at the University of Michigan should be added to the circulation list to receive quarterly newsletters and other ILHA publications as issued.
After the above reviews, Lyell asked for the help of the board in getting the requests reviewed and acted upon by the respective states. He further stated that if the members of their state organizations had any questions about what he was requesting or how to follow through, they were to feel free to get in touch with him by mail, phone or e-mail as follow: Lyell Henry, 921 Bowery St, Iowa City, IA 52240-5609; (319) 354-1386;disorg@mchsi.com. Questions about the transmittal of files or other materials to the LHA archive can be addressed to: Kathleen Dow, Curator of Transportation History Collection, Special Collections Library, University of Michigan, 2000 Buhr, 200 Hill Street, Ann Arbor, MI 48109-1205 (734) 764-9377; kdow@umich.edu In no case should any materials be sent to the LHA Archive without first alerting Kathleen, discussing with her what you are proposing to send, and getting her concurrence.
DISCUSSION:
--State boards make judgment who can use the information that's appropriate
--Asked if anyone opposed to adapting these policies
--Each state make own rules, but let Lyell know
--Any records prior to 2005 be sent to archives (from 2005 to present, state secretary keep them or possibly some stored at Franklin Grove)
--Explain this program/policy to state boards, encourage the state levels to adopt them
--Explain at the 2010 Conference
Randy Wagner made the motion for the adoption of the Iowa Lincoln Highway's policies as an LHA National Policy; 2nd Mike Buettner, called vote-unanimous.
This also authorizes the national secretary to sort out pertinent papers and information from the national files.
LIFE MEMBERSHIP:
--At the 2009 Conference, it was discussed to raise the present fee of $750 to $1000. Discussion:
--Reasonable increase in today's world
--Time payment still available if first payment of $250 made by Jan. 1,2010
--This is a special fund to be used only in emergency
Jerry Peppers made the motion to adopt this increase, 2nd by Ron Colson, no objections; motion carried.
FUND RAISING:
--Bob Dieterich announced the general fund needs to get money now as well as long-range possibilities such as wills.
--Discussion to put a suggestion in the Forum to consider LHA in wills
--Have a mailing such as OCTA's direct mailing to membership
--Members doing so would need to contact their attorney
--Tom Lockard's proposal in Forum
Bob has had some discussion on the above matter with Tom, and decided to include Tom's input in an earlier e-mail for the board's information. Tom's quote is as follows:
"As far as your questions are concerned, I'll try to answer, blending my professional fund-raising experience and what I know about the LHA in the time I've been a member.
I think that a general operating fund appeal would probably generate very little results. Based on our mid-Ohio group, who are not even all willing to pony up the small annual fee and join the national group, most of our national members probably feel that their membership dues are all that they need to pay to help keep the group afloat. I know that you have done some end-of-the-year appeals. but am not sure what those results have been.Generally there needs to be a good reason for folks to put pen to checkbook, and we walk a fine line in coming up with one. Usually a plea from a position of weakness is not a good one--and with a membership of around a thousand old road souls with a less than flush treasury, that's the place we're in. Mind you, I'm not suggesting that with the proper message, it couldn't be successful, but will unlikely raise the kind of money you are looking for. What we really need are what the LHA needed at its inception---large corporate sponsors. Again, though, even this approach is likely to be a tough one because of our very small total membership. And most corporations are looking for some sort of return on their investment. Henry Ford didn't think that the Lincoln would help sell his cars, so he passed on helping Carl Fisher and the LHA. It was probably one of the few times in his business life that he was wrong! But the reality is, that every successful fund-raising attempt starts from the top down. In other words, go after the big gifts first, then the smaller ones. Often a challenge fund is effective and could be to our members. For example, a letter of Forum insert might say "XYZ corporation had agreed to donate $$$$to the LHA if members of the group will match that donation over the next year." We surely have a few members with the connections needed to flush out a heavy hitter or two. It also helps when the large donor is known. The $100K gift we got a couple of years ago was great, but might have actually helped to generate some similar donations if it had not been anonymous. In our case at Kenyon College, alumnus Paul Newman always wanted to be anonymous, but we finally convinced him that his name would help almost as much as his money---and it did! I could go on for much longer, but I think you get my drift. We really should talk more about this at length, because I really don't want to see the LHA fade into oblivion
About the wills. Yes the payoff will not be immediate, but if we don't start now, there simply won't be one at all!! And such a pitch doesn't really affect what you may request as far as a cash give now. In my opinion and based on the age of many of our members, the "will ad" could possibly be very successful.
As far as your Forum vs. mailing question, I would opt for the mail. My guess is that an LHA envelope that doesn't outwardly look like a fund-raising appeal, would at least get opened and read---and that's probably most important. A return envelope should be included, though not necessarily stamped.
Again, our small membership number makes any appeal a crapshoot, simply because the standard return percentages would make the returns much smaller than if you were dealing with almost any college, the AARP or some similar group with a much larger base.
We'll be on the Lincoln again through Ohio, Indiana, Illinois and Iowa next week on our way to Des Moines to visit the grandkids, but I'm usually on the computer once every couple of days and look forward to helping in whatever way I can."
Bob asked for input on the above ideas of Tom Lockard.
--People more apt to contribute to a special project
--OCTA; commitment to save the trails
--Ours would be to save the Lincoln Highway and it's amenities
ADDITIONAL ITEMS:
--Fisher Monument; Tentative date of dedication Oct. 3, 2009 according to Rollin Southwell
--Turn off area paved by UDOT is done
All American Road Status decided at conference. Possibility to ask for donations to this project.
--Put insert in Forum along with info about wills/estates
--Need to keep repeating request for a year
--Forum is late being published; possibly look for a new one
Jim Peters is really pushing to have state by state brochures; ask for sponsors with ads to help finance the brochures. Brian Butko's new "Lincoln Highway Companion" is a great source. IA has a map pack, OH's Buy-Way brochure has maps through each section, NE also has a brochure with mapping. Lennie suggested Paul Gilger be contacted due to his diligent work of mapping for the 2013 conference.
An inquiry from a gentleman about a book of Doug Pappa's. Sue sent the request to Bob Dieterich and Russell Rein. Jerry Peppers has a copy. Sue contacted Kathleen Dow at the archives and returned a message that she is in contact with Doug's mother and felt she would give us permission to make copies.
Sue received the talk of Lighting the Lincoln Highway presented by Amy Herdman Minnick (many pages) at the LHA Conference in South Bend. Sue had an IL member bind it and it is now at the headquarters in Franklin Grove.
Meeting adjourned 8:30 CST
---------------------------------------------------
Sue Jacobson, secretary
Saturday, July 18, 2009
June 20, 2009 Membership Meeting
TO: The National LHA Board
FROM: Bob Dieterich, President
Sue Jacobson, Secretary
RE: 17th Annual LHA Conference Membership Meeting
DATE: June 20, 2009
CALL TO ORDER: President, Bob Dieterich called the meeting to order after an elegant buffet breakfast at 9 a.m.
MINUTES: Kay Shelton read the minutes of the 2008 Membership Meeting. Leah Stinchcomb made the motion to accept the minutes as read, seconded by Hubert Mendelsohn; carried.
TREASURER'S REPORT: Jess Petersen gave the following report:
ASSETS: Checking Accounts.................................$40,406
Savings Accounts...................................113,431
Total Assets..........................................153,837
ENCUMBRANCES:
Chapters' Share of Dues..............................................$1.047
Life Membership Fund....................................................5,000
Iowa's Fisher Monument Fund.........................................500
Utah's Fisher Monument Fund...........................................500
LHA's Fisher Monument Fund.........................................2,500
Chapter Project Grants...................................................15,000
2009 Conference (estimated)..........................................35,680
TOTAL.......................................................................$60,227
Jess distributed copies to the members. Joyce Ausburger requested a more detailed report, which Jess will send to her. Kay Shelton made the motion to accept the report, seconded by Jim Bonar; carried.
INTRODUCTION OF BOARD:
Bob Dieterich introduced the Executive board to the membership:
President, Bob Dieterich (CA); Vice President, Jeff LaFollette (IN); Secretary, Sue Jacobson (IL); Treasurer, Jesse Petersen (UT); Executive Advisor, Randy Wagner (WY): The LHA State Directors' names were read:
Jerry Peppers (NY); Al Pfingstl (NJ); Mindy Crawfor (PA); Mike Buettner (OH); Kay Shelton (IL); Jeff LaFollette (IN); Lennie Stubblefield (NE);Shelly Horne (WY); Bob Beaudoin (UT); Jim Bonar (NV); Bob Dieterich (CA); Brian Butko (OH) At-Large #1; Jim Peters (MA) At Large #2; VanBecker (IA) At-Large #3; Ron Colson (IL) At-Large #4.
BUSINESS: A Bylaw change was proposed to have Teleconferences qualify as board meetings with voting allowed for issues. We'll still have the annual meeting at the annual conference, but in-between voting matters could be conducted via the Teleconference. These voting issues would be by roll call vote, each member announcing their name to be recorded. The motion to accept this proposal was made by Leah Stinchcomb, seconded by Kay Shelton; carried.
Bob thanked Jerry Peppers for all his advise and help with the Bylaw change.
LHA's DIRECTION: Bob reported we have all the qualifications for "All American Road" status...historic requirements, Scenic Byways, etc. We will proceed to obtain this status. Kay Shelton will make an application for a grant. Input from the state directors is needed. The states were encouraged to set up county consuls and/or regional areas to collect information and report back to the committee with pertinent information. Russell Rein suggested getting political support from senators and state representatives. The bill presented by the National Park Service some time ago, died. The "All American Road Status" is the LHA's #1 priority.
PUBLIC RELATIONS: Jim Peters and others made the following suggestions:
--Make more of an attempt to get LH to the public
--First step proceed with the county consul idea..have them visible at events
--Identify restaurants, diners, lodging, etc. state by state
--Each state produce brochures with pertinent information...keep updated
ones at various rest/tourism stops
--Utah already appointed consuls, also OH and IA
--Contact AARP with LHA information
--Sue Peppers suggested an article on the website. She will do this
--Lennie Stubblefield...need information center in each state
--Next year, two weeks before conference, contact newspapers
--Provide a "Certificate of Attendance" to conference attendees
ENDOWMENT:
--Bob Dieterich reported a $5,000 grant is given to a state chapter each year who has submitted a request. This year's grant goes to IA toward expenses of a Lincoln Highway Welcome Center in Cherry Valley. $3,000 to CA for E Clampus Vitus group for 2 bronze plaques to be placed on the LH ($1,500 ea.) in CA. Bob reminded the membership that any state may apply for an Endowment Grant. Information is available on our website.
OTHER:
--Rick Sebak urged members to call their local PBS stations and request a showing of the program he produced "A Ride Along the Lincoln Highway". He said the stations will usually comply with requests. Bob thanked Rick for all his outstanding work in producing such an educational, entertaining and informative program about the LH.
HEADQUARTERS: Lynn Asp reported the following activities:
--19 new foreign countries have visited
--Needs information to give travelers on where to enter/exit on the LH
--Have info on website
--Place where Esther Oyster did tuck point on the H.I. Lincoln building
MEMBERSHIP:
--Jay reported the membership increased 25-30 members from last year, especially after the PBS show. Suggested running the show every 4 months with hopes membership would increase
--Put e-mail address on renewal/membership form, saves money
--Extra Forums sent to directors; check with Kathy Franzwa
--Life Membership increases to $1,000 Januray 1, 2010
CLOSING: A big Thank You to the Indiana Chapter for producing such an outstanding conference. Their attendance was close to an all time high set by Ely, NV. The list of attendees for this year was given to some members. Bev Gillespie was to send a list to Bob to put on the website.
Bob called for a board meeting following the membership meeting.
ADJOURNMENT: Motion to adjourn by Kay Shelton, seconded by Esther Oyster; carried
The Post Conference Tour departed from the Holiday Inn Lobby--Auto Caravan--tour to include New Carlisle, LaPorte, Rolling Prairie area, Westville, Valparaiso and Deep River.
FROM: Bob Dieterich, President
Sue Jacobson, Secretary
RE: 17th Annual LHA Conference Membership Meeting
DATE: June 20, 2009
CALL TO ORDER: President, Bob Dieterich called the meeting to order after an elegant buffet breakfast at 9 a.m.
MINUTES: Kay Shelton read the minutes of the 2008 Membership Meeting. Leah Stinchcomb made the motion to accept the minutes as read, seconded by Hubert Mendelsohn; carried.
TREASURER'S REPORT: Jess Petersen gave the following report:
ASSETS: Checking Accounts.................................$40,406
Savings Accounts...................................113,431
Total Assets..........................................153,837
ENCUMBRANCES:
Chapters' Share of Dues..............................................$1.047
Life Membership Fund....................................................5,000
Iowa's Fisher Monument Fund.........................................500
Utah's Fisher Monument Fund...........................................500
LHA's Fisher Monument Fund.........................................2,500
Chapter Project Grants...................................................15,000
2009 Conference (estimated)..........................................35,680
TOTAL.......................................................................$60,227
Jess distributed copies to the members. Joyce Ausburger requested a more detailed report, which Jess will send to her. Kay Shelton made the motion to accept the report, seconded by Jim Bonar; carried.
INTRODUCTION OF BOARD:
Bob Dieterich introduced the Executive board to the membership:
President, Bob Dieterich (CA); Vice President, Jeff LaFollette (IN); Secretary, Sue Jacobson (IL); Treasurer, Jesse Petersen (UT); Executive Advisor, Randy Wagner (WY): The LHA State Directors' names were read:
Jerry Peppers (NY); Al Pfingstl (NJ); Mindy Crawfor (PA); Mike Buettner (OH); Kay Shelton (IL); Jeff LaFollette (IN); Lennie Stubblefield (NE);Shelly Horne (WY); Bob Beaudoin (UT); Jim Bonar (NV); Bob Dieterich (CA); Brian Butko (OH) At-Large #1; Jim Peters (MA) At Large #2; VanBecker (IA) At-Large #3; Ron Colson (IL) At-Large #4.
BUSINESS: A Bylaw change was proposed to have Teleconferences qualify as board meetings with voting allowed for issues. We'll still have the annual meeting at the annual conference, but in-between voting matters could be conducted via the Teleconference. These voting issues would be by roll call vote, each member announcing their name to be recorded. The motion to accept this proposal was made by Leah Stinchcomb, seconded by Kay Shelton; carried.
Bob thanked Jerry Peppers for all his advise and help with the Bylaw change.
LHA's DIRECTION: Bob reported we have all the qualifications for "All American Road" status...historic requirements, Scenic Byways, etc. We will proceed to obtain this status. Kay Shelton will make an application for a grant. Input from the state directors is needed. The states were encouraged to set up county consuls and/or regional areas to collect information and report back to the committee with pertinent information. Russell Rein suggested getting political support from senators and state representatives. The bill presented by the National Park Service some time ago, died. The "All American Road Status" is the LHA's #1 priority.
PUBLIC RELATIONS: Jim Peters and others made the following suggestions:
--Make more of an attempt to get LH to the public
--First step proceed with the county consul idea..have them visible at events
--Identify restaurants, diners, lodging, etc. state by state
--Each state produce brochures with pertinent information...keep updated
ones at various rest/tourism stops
--Utah already appointed consuls, also OH and IA
--Contact AARP with LHA information
--Sue Peppers suggested an article on the website. She will do this
--Lennie Stubblefield...need information center in each state
--Next year, two weeks before conference, contact newspapers
--Provide a "Certificate of Attendance" to conference attendees
ENDOWMENT:
--Bob Dieterich reported a $5,000 grant is given to a state chapter each year who has submitted a request. This year's grant goes to IA toward expenses of a Lincoln Highway Welcome Center in Cherry Valley. $3,000 to CA for E Clampus Vitus group for 2 bronze plaques to be placed on the LH ($1,500 ea.) in CA. Bob reminded the membership that any state may apply for an Endowment Grant. Information is available on our website.
OTHER:
--Rick Sebak urged members to call their local PBS stations and request a showing of the program he produced "A Ride Along the Lincoln Highway". He said the stations will usually comply with requests. Bob thanked Rick for all his outstanding work in producing such an educational, entertaining and informative program about the LH.
HEADQUARTERS: Lynn Asp reported the following activities:
--19 new foreign countries have visited
--Needs information to give travelers on where to enter/exit on the LH
--Have info on website
--Place where Esther Oyster did tuck point on the H.I. Lincoln building
MEMBERSHIP:
--Jay reported the membership increased 25-30 members from last year, especially after the PBS show. Suggested running the show every 4 months with hopes membership would increase
--Put e-mail address on renewal/membership form, saves money
--Extra Forums sent to directors; check with Kathy Franzwa
--Life Membership increases to $1,000 Januray 1, 2010
CLOSING: A big Thank You to the Indiana Chapter for producing such an outstanding conference. Their attendance was close to an all time high set by Ely, NV. The list of attendees for this year was given to some members. Bev Gillespie was to send a list to Bob to put on the website.
Bob called for a board meeting following the membership meeting.
ADJOURNMENT: Motion to adjourn by Kay Shelton, seconded by Esther Oyster; carried
The Post Conference Tour departed from the Holiday Inn Lobby--Auto Caravan--tour to include New Carlisle, LaPorte, Rolling Prairie area, Westville, Valparaiso and Deep River.
Wednesday, July 15, 2009
June 16, 2009 Minutes
TO: LHA BOARD
FROM: LHA Secretary
RE: LHA Conference Board Minutes 2009
DATE: June 16, 2009
CALL TO ORDER: President Bob Dieterich called the meeting to order at 1:10 pm in the lower level of the Holiday Inn in South Bend, IN.
ATTENDANCE: Bob Dieterich, president (CA); Sue Jacobson, secretary (IL);
Jerry Peppers (NY); Bob Beaudoin (UT); Mike Buetter (OH); Kay Shelton (IL); Lynn Asp, hdqtrs mgr.(IL); Jay Banta (UT); Jim Peters (MA); Brian Butko (PA); Mindy Crawford (PA); Lennie Stubblefield (NE); Gary Satkamp (IN); Jeff LaFollette (IA); Jess Petersen, treasurer (UT); Van Becker, At-Large Director #3 (IA)
MINUTES: Sue Jacobson, secretary read the minutes of the 2008 Board meeting. Jeff LaFollette made the motion to accept the minutes, seconded by Jim Peters; carried
TREASURER'S REPORT; Jess Petersen, treasurer reported the following:
--ASSETS:Checking accounts..........$40,406
Savings Accounts............113,431
Total assets.................$153,837
--ENCUMBRANCES: ........................$60,227
Life Member funds used only in emergency; Money Market used for projects,
Encumbrances are things we owe and/or are due.
(See attached sheet for an itemized report)
COMMITTEE/DIRECTOR'S REPORTS:
--Sue reported 12 directors' reports out of 19 were received;
13 committee chairs out of 17 were received
The directors' reports and the committee reports were to be sent to all the board members prior to the conference date, June 15, 2009
-- Jay Banta suggested the reports be sent to Jimmy Lin
--Mindy Crawford called for preservation nominations, but only received 12 to date. We need more promotion to get more nominations
PROPOSED BYLAW AMENDMENTS:
WHEREAS: The Board of Directors of The Lincoln HIghway Association, Inc. ("LHA") deems it advisable for the Board of Directors to be able to meet by conference telephone;
RESOLVED that Section 2 of the By Laws is hereby deleted, Section 3 shall become Section 2, and the following shall become Section 3:
Section 3. (a) A regular meeting or meetings of the board of directors may be set by the board of directors at any meeting so long as each director has at least ten days written or electronically transmitted notice of such meeting. An emergency or special meeting of the board of directors may be called by the president and/or five members of the board of directors and shall be on at least ten days 24 written or electronically transmitted notice.
(b) Members of the board of directors may participate at any meeting other than at the annual meeting by means of conference telephone or other communications equipment by means of which all persons participating in the meeting can hear each other, and participation in a meeting pursuant to this subsection shall constitute presence in person at such meeting. Votes of the Board of Directors at any meeting held by such means shall be conducted by a roll call vote. The quorum and proxy voting provisions of Sections 6 and 7 of this Article III shall apply to any such meeting.
(c) Any action required or permitted to be taken at any meeting of the Board of Directors may be taken without a meeting if (i) the action to be taken was discussed at the annual, or at an emergency, special or regular meeting of the Board of Directors, (ii) all members of the board consent thereto in writing or by electronic transmission and (iii) the writing or transmission is filed with the minutes of proceedings of the board.
Jim Peters made the motion to recommend the By Law amendment to the membership, seconded by Kay Shelton; carried
NOMINATION AND ELECTION OF DIRECTORS:
--Jeff LaFollette made a motion to change the election procedure for directors. Money would be saved if the state directors would nominate directors.
--Discussion showed that process would be a problem in selecting At-Large directors and states with no chapters.
--A mistake to take away members' selecting members of the board
--Jeff withdrew his proposal due to needing more investigating and study.
--Jerry Peppers volunteered to help with this study.
Jeff LaFollette reported the results of the election for directors as follows: Illinois...........................Kay Shelton (130 votes)
Utah.............................Robert A. Beaudoin (136 votes)
Nevada........................James R. Bonar (131)
Director At-Large.........James Peters (132)
(612 votes on 149 ballots)
FUTURE FUND RAISING ACTIVITIES:
--Tom Lockard preferred titling this committee The Development Committee. The board was in agreement to his suggestion. However, Tom's suggestions of urging people to include the LHA in their will, needs to have other means of obtaining funds. Suggestions included:
--Selling bricks to be used in special LHA projects and places
--Ohio has a large supply of LH bricks
--Mike Buettner will work with Tom and Lynn Asp
--Need names of people who are interested in brick project
ALL-AMERICAN ROAD STATUS:
Bob attended a Historic Roads Conference last fall. The highest status is American Road status for which we should strive.
--Lennie Stubblefield suggested each state have a member on a committee
She provided the name of Ann Anderson of Gothenberg, NE as a rep for NE.
--Requirements are needed
--Support from political reps
--Full time coordinator needed
--Get a grant for the project
--Jerry Peppers will help, but not head the committee
--American Road Status means access to federal funds
--The LHAs Performance Fund could be used
--Kay Shelton knows someone who will write grants for projects
Kay Shelton made a motion obtaining American Road status for the LH be the Board of Directors' priority, seconded by Jeff LaFollette; carried
PROMOTION AND FUTURE DIRECTION OF THE LHA: Jim Peters brought the following "visions" for the board's consideration:
--We (The LHA) have a lot to offer to our own country and international ones
--Displayed Rt. 66 booklet
--How do we get popularity for LH
--Consuls in each area/state; be knowledgeable about LH
--Each state produce an inexpensive brochure/flyer in literature racks at information centers, roadsides, tourism centers, merchants businesses, etc.
--Sell ads to help pay for brochures/flyers
--NE has such a brochure at their exhibit in the bookroom
--Those interested in setting up consuls, get back to Jim Peters
Jerry Peppers moved to amend the American Road Resolution to include the Jim Peters points which were just brought before the board, seconded by Mike Buettner; carried.
BUDGET APPROVAL--Jess Petersen
--Jess checks with what went on in the past and prepares a budget proposal showing the previous year's budget, what is budgeted for the current year and a proposal for the following year.
--There were no special projects this year...just the Preformance Fund
--Bob Dieterich sited the printing expenses; cut back on membership brochures and recommended raising cost of any extra tourism brochures printed. Jeff LaFollette made the motion to accept this recommendation, seconded by Kay Shelton; carried (See attached report)
COMMITTEES for 2009-2010:
--Awards............................Bob Dieterich
--ByLaws...........................open
--Historical Resources.......Lyell Henry
--Historic Preservation.......Mindy Crawford
--Marketing/PR..................Jim Peters
Committees will be listed in the membership brochures.
AWARDS: For this year, Greogory Franzwa wrote a script for the presentation of awards to the recipients to be read by Bob Dieterich. Sue Jacobson was to present the awards to each recipient as they were introduced this year.
FUTURE CONFERENCES:
The following states/sites were announced:
--2010.................Illinois, June 22-26
--2011.................Lake Tahoe, June 21 -25
--2012.................open
--2013.................Kearney,NE July 1 -5 (LHA 100th Anniversary)
--2014.................Tooele, UT, June 17 to 22
--2015 & 2016.....open
--2017.................Ames, IA
Jerry Peppers made the motion to accept the dates, seconded by Kay Shelton; carried.
ELECTION OF OFFICERS BY THE BOARD: No slate for officers.
--Kay Shelton made the motion for Bob Dieterich to be president, seconded by Mike Beuttner; carried
--Two nominations for vice president: Kay Shelton (IL) & Jeff LaFollette (IN)
Van Becker made the motion the nominations be closed, seconded by Jerry Peters; carried. Jeff LaFollette won by signed ballot.
--Jeff LaFollette made the motion for Sue Jacobson to be secretary, Kay Shelton closed the nominations, seconded by Jerry Peppers; carried
--Kay Shelton made the motion for Jess Petersen to be treasurer, Jeff LaFollette closed the nominations, seconded by Mike Buettner; carried
ADJOURNMENT: The president adjourned the meeting at 4 p.m.
-----------------------------------------
Sue Jacobson, Secretary
FROM: LHA Secretary
RE: LHA Conference Board Minutes 2009
DATE: June 16, 2009
CALL TO ORDER: President Bob Dieterich called the meeting to order at 1:10 pm in the lower level of the Holiday Inn in South Bend, IN.
ATTENDANCE: Bob Dieterich, president (CA); Sue Jacobson, secretary (IL);
Jerry Peppers (NY); Bob Beaudoin (UT); Mike Buetter (OH); Kay Shelton (IL); Lynn Asp, hdqtrs mgr.(IL); Jay Banta (UT); Jim Peters (MA); Brian Butko (PA); Mindy Crawford (PA); Lennie Stubblefield (NE); Gary Satkamp (IN); Jeff LaFollette (IA); Jess Petersen, treasurer (UT); Van Becker, At-Large Director #3 (IA)
MINUTES: Sue Jacobson, secretary read the minutes of the 2008 Board meeting. Jeff LaFollette made the motion to accept the minutes, seconded by Jim Peters; carried
TREASURER'S REPORT; Jess Petersen, treasurer reported the following:
--ASSETS:Checking accounts..........$40,406
Savings Accounts............113,431
Total assets.................$153,837
--ENCUMBRANCES: ........................$60,227
Life Member funds used only in emergency; Money Market used for projects,
Encumbrances are things we owe and/or are due.
(See attached sheet for an itemized report)
COMMITTEE/DIRECTOR'S REPORTS:
--Sue reported 12 directors' reports out of 19 were received;
13 committee chairs out of 17 were received
The directors' reports and the committee reports were to be sent to all the board members prior to the conference date, June 15, 2009
-- Jay Banta suggested the reports be sent to Jimmy Lin
--Mindy Crawford called for preservation nominations, but only received 12 to date. We need more promotion to get more nominations
PROPOSED BYLAW AMENDMENTS:
WHEREAS: The Board of Directors of The Lincoln HIghway Association, Inc. ("LHA") deems it advisable for the Board of Directors to be able to meet by conference telephone;
RESOLVED that Section 2 of the By Laws is hereby deleted, Section 3 shall become Section 2, and the following shall become Section 3:
Section 3. (a) A regular meeting or meetings of the board of directors may be set by the board of directors at any meeting so long as each director has at least ten days written or electronically transmitted notice of such meeting. An emergency or special meeting of the board of directors may be called by the president and/or five members of the board of directors and shall be on at least ten days 24 written or electronically transmitted notice.
(b) Members of the board of directors may participate at any meeting other than at the annual meeting by means of conference telephone or other communications equipment by means of which all persons participating in the meeting can hear each other, and participation in a meeting pursuant to this subsection shall constitute presence in person at such meeting. Votes of the Board of Directors at any meeting held by such means shall be conducted by a roll call vote. The quorum and proxy voting provisions of Sections 6 and 7 of this Article III shall apply to any such meeting.
(c) Any action required or permitted to be taken at any meeting of the Board of Directors may be taken without a meeting if (i) the action to be taken was discussed at the annual, or at an emergency, special or regular meeting of the Board of Directors, (ii) all members of the board consent thereto in writing or by electronic transmission and (iii) the writing or transmission is filed with the minutes of proceedings of the board.
Jim Peters made the motion to recommend the By Law amendment to the membership, seconded by Kay Shelton; carried
NOMINATION AND ELECTION OF DIRECTORS:
--Jeff LaFollette made a motion to change the election procedure for directors. Money would be saved if the state directors would nominate directors.
--Discussion showed that process would be a problem in selecting At-Large directors and states with no chapters.
--A mistake to take away members' selecting members of the board
--Jeff withdrew his proposal due to needing more investigating and study.
--Jerry Peppers volunteered to help with this study.
Jeff LaFollette reported the results of the election for directors as follows: Illinois...........................Kay Shelton (130 votes)
Utah.............................Robert A. Beaudoin (136 votes)
Nevada........................James R. Bonar (131)
Director At-Large.........James Peters (132)
(612 votes on 149 ballots)
FUTURE FUND RAISING ACTIVITIES:
--Tom Lockard preferred titling this committee The Development Committee. The board was in agreement to his suggestion. However, Tom's suggestions of urging people to include the LHA in their will, needs to have other means of obtaining funds. Suggestions included:
--Selling bricks to be used in special LHA projects and places
--Ohio has a large supply of LH bricks
--Mike Buettner will work with Tom and Lynn Asp
--Need names of people who are interested in brick project
ALL-AMERICAN ROAD STATUS:
Bob attended a Historic Roads Conference last fall. The highest status is American Road status for which we should strive.
--Lennie Stubblefield suggested each state have a member on a committee
She provided the name of Ann Anderson of Gothenberg, NE as a rep for NE.
--Requirements are needed
--Support from political reps
--Full time coordinator needed
--Get a grant for the project
--Jerry Peppers will help, but not head the committee
--American Road Status means access to federal funds
--The LHAs Performance Fund could be used
--Kay Shelton knows someone who will write grants for projects
Kay Shelton made a motion obtaining American Road status for the LH be the Board of Directors' priority, seconded by Jeff LaFollette; carried
PROMOTION AND FUTURE DIRECTION OF THE LHA: Jim Peters brought the following "visions" for the board's consideration:
--We (The LHA) have a lot to offer to our own country and international ones
--Displayed Rt. 66 booklet
--How do we get popularity for LH
--Consuls in each area/state; be knowledgeable about LH
--Each state produce an inexpensive brochure/flyer in literature racks at information centers, roadsides, tourism centers, merchants businesses, etc.
--Sell ads to help pay for brochures/flyers
--NE has such a brochure at their exhibit in the bookroom
--Those interested in setting up consuls, get back to Jim Peters
Jerry Peppers moved to amend the American Road Resolution to include the Jim Peters points which were just brought before the board, seconded by Mike Buettner; carried.
BUDGET APPROVAL--Jess Petersen
--Jess checks with what went on in the past and prepares a budget proposal showing the previous year's budget, what is budgeted for the current year and a proposal for the following year.
--There were no special projects this year...just the Preformance Fund
--Bob Dieterich sited the printing expenses; cut back on membership brochures and recommended raising cost of any extra tourism brochures printed. Jeff LaFollette made the motion to accept this recommendation, seconded by Kay Shelton; carried (See attached report)
COMMITTEES for 2009-2010:
--Awards............................Bob Dieterich
--ByLaws...........................open
--Historical Resources.......Lyell Henry
--Historic Preservation.......Mindy Crawford
--Marketing/PR..................Jim Peters
Committees will be listed in the membership brochures.
AWARDS: For this year, Greogory Franzwa wrote a script for the presentation of awards to the recipients to be read by Bob Dieterich. Sue Jacobson was to present the awards to each recipient as they were introduced this year.
FUTURE CONFERENCES:
The following states/sites were announced:
--2010.................Illinois, June 22-26
--2011.................Lake Tahoe, June 21 -25
--2012.................open
--2013.................Kearney,NE July 1 -5 (LHA 100th Anniversary)
--2014.................Tooele, UT, June 17 to 22
--2015 & 2016.....open
--2017.................Ames, IA
Jerry Peppers made the motion to accept the dates, seconded by Kay Shelton; carried.
ELECTION OF OFFICERS BY THE BOARD: No slate for officers.
--Kay Shelton made the motion for Bob Dieterich to be president, seconded by Mike Beuttner; carried
--Two nominations for vice president: Kay Shelton (IL) & Jeff LaFollette (IN)
Van Becker made the motion the nominations be closed, seconded by Jerry Peters; carried. Jeff LaFollette won by signed ballot.
--Jeff LaFollette made the motion for Sue Jacobson to be secretary, Kay Shelton closed the nominations, seconded by Jerry Peppers; carried
--Kay Shelton made the motion for Jess Petersen to be treasurer, Jeff LaFollette closed the nominations, seconded by Mike Buettner; carried
ADJOURNMENT: The president adjourned the meeting at 4 p.m.
-----------------------------------------
Sue Jacobson, Secretary
February 18, 2009 Teleconference Minutes
TELECONFERENCE
February 18, 2009
To: LHA Board Members
Date: May 14, 2009
From: President Dieterich/Secretary Jacobson
1. CALL TO ORDER: 7:05 pm (CST)
2. ROLL CALL: Sec. Jacobson
Present: Bob Dieterich (CA); Russell Rein (MI); Sue Jacobson (IL); Lennie Stubblefield (NE); Jess Petersen (UT); Gary Satkamp (IN); Jerry Peppers (NY); Mike Buettner (OH); Brian Butko (PA); Jim Peters (MA); Ron Colson (IL); LATE: Kay Shelton (IL); Shelly Horne (WY)
3. INDIANA CONFERENCE: Anticipated attendance (concern about quorum)
Bob asked those present if they planned to attend. 10 planned to attend. Need 9 for quorum.
--Bob Dieterich said he will prepare a bylaw amendment to allow board meetings by teleconference in between the annual board meeting held during the annual membership meeting.
4. MINUTES: No corrections or objections, so secretary placed them on file.
5. RESIGNATIONS AND APPOINTMENTS OF BOARD MEMBERS:
--Diane Rossiter's resignation was sent by e-mail to the board members 02/12/09. The board accepted her resignation.
--Jim Peters asked if Ron Colson could be the Coalition's rep? The coalition has a membership so is entitled to have a representative on the board. Ron is the rep from Farming Heritage, Inc. Doesn't speak for Farming Heritage. He could take messages to the board. He provides a path for communication. He also is on the IL LHA Chapter Board. Total of 4 groups with whom he has a link
--Bob contacted Gary Satkamp from Indiana to serve as the IN Director for the LHA. Unanimous approval from board. The appointment lasts until June at the conference. Gary will be retiring in June and moving to NC. Russell will work on finding a replacement for Gary.
--Russell Rein is resigning as vice president. He might possibly run for a position of Field Secretary in the future, but at the moment has many things to do with his retirement...donating postcards and items to U of MI. Wants to do a blog on LH restaurants and food, (has registered a LHfood.com; also a blog LHstuff.com). He's willing to help with any projects, researches, etc. even if not a formal member of the board.
--Bob asked Russell if he was aware George Clark, of San Francisco, gave all his postcards to the Hamilton County Museum in Fallon, NV. Stanford University has George's collection of 5500 LP Records of jazz music. Russell will contact these two sources to get information about getting digital copies. This is a long-time project. Russell will provide Jerry Peppers with any NY items that he (Russell) has in his collection.
--Need to have a placement for Russell ASAP. If anyone is interested, or has ideas, let Bob know.
6. FINANCIAL STATUS: Jess Petersen:(Bob recognized all the competent hard work and energy Jess has expended, serving as LHA treasurer.)
--Jess reported Checking account balance is $8,500. Concerned about making money from conferences. Didn't make any money at Evanston. In fact, lost $1,600. Need to pay chapter dues $7 for each member, $3000 Fisher Monument project; Committed to pay $8,000 of the $8,500 we have in the checking account. Donations stipulated for a certain fund is sent there by Jess.
Life Members can contribute to any states to help with expenses. Unrestricted contributions should be so noted.
7. FUND RAISING: Bob and Jess have been working on ideas to raise funds. In the near future an appeal will be sent out either in the Forum or a separate mailing to make donations that can be afforded to the General fund. Jess reported several years ago 40 letters were sent requesting funds. One reply was received. Goodyear sent $5,000.
--Named Tom Lockhart (IN) to work on fund raising. No progress to date.
--Bev Gillespie (IN) put out an appeal for memberships, which doesn't give us money. What we need is an appeal for straight donations. We need to pursue more ideas which anyone can submit.
--Credit Card Program; Visa Card called Card Partner's. We'll have our own card. what we get out of it....when a member signs up and uses it once, the LHA gets $50. United Missouri Bank in Kansas City. Card will have LH logo on it. OCTA organization has been using this method for quite a while and are happy with it. If interested look on internet: cardpartner.com Look for "board of directors kit"
WEBSITE DOMAIN NAMES (Rollin Southwell)
--Bob reported he has been in contact with Rollie and he (Rollie) wants to work with us and our names: lincolnhighway.assoc.org; and lincolnhighway.assoc.com and .net. He agreed to give up two sites. A registrar told Rollie to let his registration lapse and we could then order them. Instead, the registrar grabbed the .net name and has it for resale. Rollie has renewed the .com name so we can work out a transfer. The reseller's ownership of the .net name expires at the end of another year.
--Rollie told Bob the Fisher Monument would be up this summer.
9. EASTERN TERMINUS: (Jerry Peppers)
--Jerry reported on 02/12/09, the 200th Anniversary of Abraham Lincoln's birth, street signs were posted at Times Square in New York City at 42nd St.
Go to the northwest corner of Broadway and 42nd St. to view the sign on the light post. Jerry can see the sign from his office. Community involvement included, the Mayor's Office, Daily News Editorial Board, Times Square Alliance (a local community board) and the Speakers' Office...good, open working relationship with these groups. Funding is needed for a bronze plaque and to post a marker together, will cost $3,000 to $4,000. He would like the board to approve formally: the form of a sign and the language for on the plaque. Jim Peters questioned if the Endowment Fund money could be used. Russell informed Jerry there are individuals in the LHA who would donate for such a project. Jerrry would need the approval of the boards with whom he's working. Our Endowment Fund could be approached for up to $5,000 for a mini grant each year. Jerry would rather not spend the Endowment funds, but wants to raise money independently. He will send an e-mail with a design for the terminus sign. Jess expressed that past ideas had been that a post couldn't be placed on the sidewalk. Now someone quite powerful is excited about placing such a marker on the sidewalk. Jerry will continue working with all the groups and keep us posted. Bob commended Jerry for an outstanding job well done with the Eastern Terminus Project.
10. LONG RANGE PLANNING: (Bob Dieterich)
--The Endowment Committee was split into two groups....Long Range Planning and Fund Raising. There's a great need for a plan to prioratize projects and activities, and follow with such a plan. An obvious plan right now is to get the LH named as an All American Road. To apply we need to be 1) an organization of national scope. This is part of the National Park Program, so is part of the federal government. 2) need the road designated as a byway of some sort and can show the ability to support and manage such a project. Bob wants to activate the Long Range Planning Committee and is looking for someone to head it. Jerry Peppers suggested contacting a relevant person in the National Park Program in Washington and ask them for information that would lead them to believe we are starting the process for American Road status. Bob will be emphasizing this and asks for help with the committee.
--Kay Shelton reported information on obtaininbg the proper form from a congressional representative. The park service has already sent a group out to evaluate the LH and gathered information for this designation. Somewhere along the line, the LHA didn't want government involvement. Jim Peters and Kay volunteered to be on the committee with Jerry Peppers. Russell reported that once American Road status is obtained, a group would be eligible to apply for any number of grants for preservation, research, etc.. Rt 66 has this designation. Russell found the Lincoln Highway Study Act of 1999 on the internet. He will copy it and sent to Bob who will send it on to the board.
--Jess thought a Long Range Plan which the LHA needs to be involved in, seems to be intimidating, and instead, suggested passing a resolution stating that this is an objective of the LHA to work to get the LH American Road status. Bob is going to send OCTA's Long Range Plan for us to peruse.
12. JEFFERSON DAVIS HIGHWAY: (Bob Dieterich)
--Some gentleman sent an e-mail to all the board and wanted information about our association and wants to compare it with the Jefferson Davis Ass'n. The request seemed more political than highway interest. Brian Butko's timeline and information has already been sent. (Six pages of this report are attached)
--Russell Rein reported a map of the Jefferson Highway was offered on ebay and went for a lot of money.
--Jim Peters found information about Jefferson Davis. After the Civil War, Davis moved to Brazil and his family is now Brazil oriented.
13. FRANZWA.....E-MAILS AND KRISPY KREMES: (Bob Dieterich)
--Greg enjoys getting e-mails, cards, etc., but wants Krispy Kreme donuts!
14. OTHER NEWS: (All)
--Bob Dieterich reported on E-Clampus Vitus--a very active group in CA that plays hard, works hard, restores places and erects plaques at these sites. The President is "Chief Humbug". They contacted Bob and they want to put up plaques and markers along the LH in CA. He wants us to work with them on wording, size, etc.
--Our Trademark is registered again for another 10 years.
--Jim Peters would like to get off the At-Large position so he can devote more time to work in other areas. Bob will discuss this with Jim later.
ADJOURNED: 9 p.m. CST
--------------------------------------------------
Sue Jacobson, Secretary
February 18, 2009
To: LHA Board Members
Date: May 14, 2009
From: President Dieterich/Secretary Jacobson
1. CALL TO ORDER: 7:05 pm (CST)
2. ROLL CALL: Sec. Jacobson
Present: Bob Dieterich (CA); Russell Rein (MI); Sue Jacobson (IL); Lennie Stubblefield (NE); Jess Petersen (UT); Gary Satkamp (IN); Jerry Peppers (NY); Mike Buettner (OH); Brian Butko (PA); Jim Peters (MA); Ron Colson (IL); LATE: Kay Shelton (IL); Shelly Horne (WY)
3. INDIANA CONFERENCE: Anticipated attendance (concern about quorum)
Bob asked those present if they planned to attend. 10 planned to attend. Need 9 for quorum.
--Bob Dieterich said he will prepare a bylaw amendment to allow board meetings by teleconference in between the annual board meeting held during the annual membership meeting.
4. MINUTES: No corrections or objections, so secretary placed them on file.
5. RESIGNATIONS AND APPOINTMENTS OF BOARD MEMBERS:
--Diane Rossiter's resignation was sent by e-mail to the board members 02/12/09. The board accepted her resignation.
--Jim Peters asked if Ron Colson could be the Coalition's rep? The coalition has a membership so is entitled to have a representative on the board. Ron is the rep from Farming Heritage, Inc. Doesn't speak for Farming Heritage. He could take messages to the board. He provides a path for communication. He also is on the IL LHA Chapter Board. Total of 4 groups with whom he has a link
--Bob contacted Gary Satkamp from Indiana to serve as the IN Director for the LHA. Unanimous approval from board. The appointment lasts until June at the conference. Gary will be retiring in June and moving to NC. Russell will work on finding a replacement for Gary.
--Russell Rein is resigning as vice president. He might possibly run for a position of Field Secretary in the future, but at the moment has many things to do with his retirement...donating postcards and items to U of MI. Wants to do a blog on LH restaurants and food, (has registered a LHfood.com; also a blog LHstuff.com). He's willing to help with any projects, researches, etc. even if not a formal member of the board.
--Bob asked Russell if he was aware George Clark, of San Francisco, gave all his postcards to the Hamilton County Museum in Fallon, NV. Stanford University has George's collection of 5500 LP Records of jazz music. Russell will contact these two sources to get information about getting digital copies. This is a long-time project. Russell will provide Jerry Peppers with any NY items that he (Russell) has in his collection.
--Need to have a placement for Russell ASAP. If anyone is interested, or has ideas, let Bob know.
6. FINANCIAL STATUS: Jess Petersen:(Bob recognized all the competent hard work and energy Jess has expended, serving as LHA treasurer.)
--Jess reported Checking account balance is $8,500. Concerned about making money from conferences. Didn't make any money at Evanston. In fact, lost $1,600. Need to pay chapter dues $7 for each member, $3000 Fisher Monument project; Committed to pay $8,000 of the $8,500 we have in the checking account. Donations stipulated for a certain fund is sent there by Jess.
Life Members can contribute to any states to help with expenses. Unrestricted contributions should be so noted.
7. FUND RAISING: Bob and Jess have been working on ideas to raise funds. In the near future an appeal will be sent out either in the Forum or a separate mailing to make donations that can be afforded to the General fund. Jess reported several years ago 40 letters were sent requesting funds. One reply was received. Goodyear sent $5,000.
--Named Tom Lockhart (IN) to work on fund raising. No progress to date.
--Bev Gillespie (IN) put out an appeal for memberships, which doesn't give us money. What we need is an appeal for straight donations. We need to pursue more ideas which anyone can submit.
--Credit Card Program; Visa Card called Card Partner's. We'll have our own card. what we get out of it....when a member signs up and uses it once, the LHA gets $50. United Missouri Bank in Kansas City. Card will have LH logo on it. OCTA organization has been using this method for quite a while and are happy with it. If interested look on internet: cardpartner.com Look for "board of directors kit"
WEBSITE DOMAIN NAMES (Rollin Southwell)
--Bob reported he has been in contact with Rollie and he (Rollie) wants to work with us and our names: lincolnhighway.assoc.org; and lincolnhighway.assoc.com and .net. He agreed to give up two sites. A registrar told Rollie to let his registration lapse and we could then order them. Instead, the registrar grabbed the .net name and has it for resale. Rollie has renewed the .com name so we can work out a transfer. The reseller's ownership of the .net name expires at the end of another year.
--Rollie told Bob the Fisher Monument would be up this summer.
9. EASTERN TERMINUS: (Jerry Peppers)
--Jerry reported on 02/12/09, the 200th Anniversary of Abraham Lincoln's birth, street signs were posted at Times Square in New York City at 42nd St.
Go to the northwest corner of Broadway and 42nd St. to view the sign on the light post. Jerry can see the sign from his office. Community involvement included, the Mayor's Office, Daily News Editorial Board, Times Square Alliance (a local community board) and the Speakers' Office...good, open working relationship with these groups. Funding is needed for a bronze plaque and to post a marker together, will cost $3,000 to $4,000. He would like the board to approve formally: the form of a sign and the language for on the plaque. Jim Peters questioned if the Endowment Fund money could be used. Russell informed Jerry there are individuals in the LHA who would donate for such a project. Jerrry would need the approval of the boards with whom he's working. Our Endowment Fund could be approached for up to $5,000 for a mini grant each year. Jerry would rather not spend the Endowment funds, but wants to raise money independently. He will send an e-mail with a design for the terminus sign. Jess expressed that past ideas had been that a post couldn't be placed on the sidewalk. Now someone quite powerful is excited about placing such a marker on the sidewalk. Jerry will continue working with all the groups and keep us posted. Bob commended Jerry for an outstanding job well done with the Eastern Terminus Project.
10. LONG RANGE PLANNING: (Bob Dieterich)
--The Endowment Committee was split into two groups....Long Range Planning and Fund Raising. There's a great need for a plan to prioratize projects and activities, and follow with such a plan. An obvious plan right now is to get the LH named as an All American Road. To apply we need to be 1) an organization of national scope. This is part of the National Park Program, so is part of the federal government. 2) need the road designated as a byway of some sort and can show the ability to support and manage such a project. Bob wants to activate the Long Range Planning Committee and is looking for someone to head it. Jerry Peppers suggested contacting a relevant person in the National Park Program in Washington and ask them for information that would lead them to believe we are starting the process for American Road status. Bob will be emphasizing this and asks for help with the committee.
--Kay Shelton reported information on obtaininbg the proper form from a congressional representative. The park service has already sent a group out to evaluate the LH and gathered information for this designation. Somewhere along the line, the LHA didn't want government involvement. Jim Peters and Kay volunteered to be on the committee with Jerry Peppers. Russell reported that once American Road status is obtained, a group would be eligible to apply for any number of grants for preservation, research, etc.. Rt 66 has this designation. Russell found the Lincoln Highway Study Act of 1999 on the internet. He will copy it and sent to Bob who will send it on to the board.
--Jess thought a Long Range Plan which the LHA needs to be involved in, seems to be intimidating, and instead, suggested passing a resolution stating that this is an objective of the LHA to work to get the LH American Road status. Bob is going to send OCTA's Long Range Plan for us to peruse.
12. JEFFERSON DAVIS HIGHWAY: (Bob Dieterich)
--Some gentleman sent an e-mail to all the board and wanted information about our association and wants to compare it with the Jefferson Davis Ass'n. The request seemed more political than highway interest. Brian Butko's timeline and information has already been sent. (Six pages of this report are attached)
--Russell Rein reported a map of the Jefferson Highway was offered on ebay and went for a lot of money.
--Jim Peters found information about Jefferson Davis. After the Civil War, Davis moved to Brazil and his family is now Brazil oriented.
13. FRANZWA.....E-MAILS AND KRISPY KREMES: (Bob Dieterich)
--Greg enjoys getting e-mails, cards, etc., but wants Krispy Kreme donuts!
14. OTHER NEWS: (All)
--Bob Dieterich reported on E-Clampus Vitus--a very active group in CA that plays hard, works hard, restores places and erects plaques at these sites. The President is "Chief Humbug". They contacted Bob and they want to put up plaques and markers along the LH in CA. He wants us to work with them on wording, size, etc.
--Our Trademark is registered again for another 10 years.
--Jim Peters would like to get off the At-Large position so he can devote more time to work in other areas. Bob will discuss this with Jim later.
ADJOURNED: 9 p.m. CST
--------------------------------------------------
Sue Jacobson, Secretary
November 19, 2008 Teleconference Minutes
LINCOLN HIGHWAY ASSOCIATION
Teleconference Minutes
November 19, 2008
CALL TO ORDER: President Bob Dieterich called the meeting to order 7:05pm
1) ATTENDANCE: The following board members were in attendance:
Bob Dieterich (CA), Russell Rein (MI), Sue Jacobson (IL), Jess Petersen (UT), Kay Shelton (IL), Lennie Stubblefield (NE), Al Pfingstl (NJ),Jerry Peppers (NY), Mike Buettner (OH), Mindy Crawford (PA), Shelly Horne (WY), Jim Peters(MA),Diane Rositter (IL), Ron Colson (IL) late; Absent: Randy Wagner (WY),Jeff LaFollette (IA), Geno Oliver (NV), Al Stockland (UT), Brian Butko (PA). Russell Rein reported a possible candidate for the Indiana Director. He had spoken with Gary Satkamp (a member since 2002) about running for the position of IN Director. He agreed, and Russell told him to send a written bio to Jeff LaFollette, the election chair.
THE AGENDA ITEMS INCLUDED THE FOLLOWING:
2) Pete Davies, author "An American Road": Bob received a call from the people who are doing the reenactment of the Army Convoy in 1919 wanting to make contact with Pete. Russell had the information concerning Pete's addresses and will send the information to Bob.
3) SHADRICK SMITH "Rolling Down that Lincoln Highway":
---Bob Dieterich and Paul Gilger reviewed information about him and the song he recorded which Sue Jacobson had sent, plus info from the internet.
---Song was done at the Fort Wayne, IN banquet and at the IL LHA Conference marches were played on the piano.
---Jess reported video tapes of Shadrack
---Russell will put on website if Jimmy Lin is too busy
---Don't know if an LHA song is necessary
---Coalition rep said they could put the song and information on their website
---PA Director would like it on their website
---Cited Rt. 66 has two songs
---Lylle Henry (IA) was to have an IA college band record the music Sue sent
---Craig Harmon found the U. S. Army band playing the Lincoln Higway March on his website; Russell would like to have it for next conference
---Sue will send the music sheets she has to Russell
---There are several bands, songs, etc. that hopefully will come forward
---Jess inquired about a movie "A Walk in the Sun" from 1945. Russ found information about that and "Wolf Creek Pass"--Old 30. C.W, Gilbreath song about Old U.S. 30. Russell in contact with his grand daughter, Susan G. Lane from Chicago who is having her grandfather (Hoosier Auto Club) papers digitized by U of M archives. He also was the model for the sculpture "The Spirit of the Lincoln Highway". (In the 1924 tour guide) Bob and Russell both have had contact with her.
---The PBS Documentary "A Ride Along the Lincoln Highway would be another source of music/song
---Russell will try and coordinate all the information and put it on the website
4) MEMBERSHIP BROCHURES;
---Bob has had many requests for brochures. Jim Cassler will print 5,000 and distribute them to those who contact him. Many new members since the PBS show have become members and many requests for merchandise.
---Mindy (PA) had 36 requests for information the next day, Peppers (NY) had 40 requests
---Jim Peters requested two brochures---a membership one and a travel one;
looking for helpers with graphic design; each state have own sites and information for their state
---WY Conference had a great one, (Summit County did the work on the Echo Canyon section); Jim Cassler wants to be involved in the production of this brochure. He will send quantities of brochures to Jay Banta, Jess Petersen and Lynn Asp
---Jess reported money in the budget for another brochure, but not one for each state....one with information on travel along the LH
---Lennie Stubblefield (NE) reported byway people in NE put out a brochure which the LHA group in NE helped with the historic section. It won an award. She was to send copies to Bob, Jim Peters and Sue. She'll also bring them to South Bend in June 2009.
---Suggestion to put these brochures on the website
5) ELECTION PROCESS FOR DIRECTORS AND OFFICERS: Jeff LaFollette
In Jeff's absence, Bob highlighted some of Jeff's ideas:
---Jeff is nominating committee chair this year; wants support for his idea that board of directors be elected by each state, rather than nationally and officers be elected on a national ballot. This gets quite complicated, but discussion can't be done unless Jeff is present
---Each state should be making nominations for someone to be on the ballot
---Any change, requires a by-laws change
---Discussion about states nominating directors, but not officers since they are a national board and should be elected by national membership
---Anyone can make nominations now
---Bob will contact Jeff about the vacancies
6) DOMAIN NAMES: lincolnhighwayassoc.net and lincolnhighwayassoc.com
---Bob has been in contact with Rollin Southwell. Rollin has apologized for the problem regarding the domain names. He promised not to renew the domain names, he would let their renewal lapse so we could pick up the domains when the names were released. However, the registering agency, Simple URL, didn't release the names, in fact they locked the names so they can't be brought up by anyone else. They are owners of the names now and have them up for auction on the web. Bob will send out the link with the cost of the purchase being $69 but now is $29. This can be obtained on back order, which we already have. Russell will see what he can find for ownership. Name Jet has the control over the sale at auction. Bob will send the link to the auction site to Russell.
---Rollin wants to get an Eastern NV Chapter started, but can't do anything until the domain name business is settled.
7) ILLINOIS COALITION'S INTERPRETIVE MASTER PLAN: Russell Rein
---Bob Dieterich reviewed the LHA's involvment with the Illinois Lincoln Highway Coalition. Past President Jan Shupert-Arik had requested one of the ILLHC members serve as an At-Large member on the LHA Board. The IL LHA Director took issue with having a coalition member serve on the board who wasn't an LHA member. Two members of the ILLHC were nominated and elected to At-Large positions....Ron Colson and Diane Rossiter. Some of the issues with the ILLHC are listed below:
---They have asked to use our logo, which LHA has trademark for when used commercially
---The ILLC used the logo on various projects, interpretive panels, etc. and didn't mention the LHA. They were asked for their master plan of their projects
to see how the logo was being used. They didn't provide one
---Bob had to go to the website and downloaded it--2004 Interpretive Master Plan, which was copyrighted and couldn't be reproduced.
---The coalition wanted to change our Headquarters building in Franklin Grove into a coalition information center and they would set up a big visitor's center in Dixon, IL. Large pictures and info about the coalition, but nothing about the LHA
---Can't reproduce the plan due to being copyrighted which is questionable due to using taxpayers' money to produce it.
--Filed a "Freedom of Information Act" request to get supporting documentation leading up to the grant to produce this plan. There's a 2007 addendum. They sent one copy to Russell Rein, which is also copyrighted so he can't make copies for the LHA officers. (Russell is the LHA's contact person with the coalition after failed interaction with the state director and the LHA's president.)
---Russell shared the cover letter sent with the plan from the coalition:
"While we are supplying you with one copy each of the Master Plan and the addendum, please understand the coalition will not acquiesce to ass'n's review of or changes to the coalitions plans or projects." The letter was written by Sue Vos, chairman of the ILLHC and Ray Keller, past chairman. Group from U of Wis. wrote up the plan who have done other similar plans for other groups like Rt. 66 and other byway programs.
--Delays in sending the plan to us due to lack of copies and the cost, plus the ILLHC Board needed to give approval at a monthly meeting. Ron Colson would ask the next coalition meeting if we could make copies for our LHA board members.
---Russell gave his impression or interpretation of the plan. Their plan is to promote tourism and historic byways, under many different titles. They are able to get national park funding for projects for the states
---The addendum had some historical problems...stated concrete markers were
mile markers, inaccurate routing of LH, trying to enlarge the corridor of the LH to encompass the surrounding communities to expand tourism. Misleading to people as to actual route of the Lincoln Highway. Russell felt there's enough along the actual highway, that expanding to outlying areas isn't necessary.
---Ron Colson cited a situation of Larado Taft's and Jens Jenson's friendship that connected two distant areas in his area. Ron will ask to have the issue of the Master Plan copies for the LHA board, put on the coalition's agenda. Also, they need historical accuracy in their presentations, exhibits, etc.
---Russell maintained the byway designation is separate identity from the coalition.Funds available should be spent on improving, identifying, preserving, and documenting the byway , not expanding it to related communities
---Kay Shelton elaborated on people getting confused as to where the Lincoln Highway goes and where not. Franklin Grove has received numerous calls to that effect.
---We need to establish a closer working relationship, but don't know why the coalition is relunctant to review anything with us or let us review for accuracy.
---Each one has it's own direction/mission. Communication needs to be improved. We've tried to maintain a two-way street when Kay was attending meetings, but had no idea the plan and addendum were available. We need to be included and involved.
---The contents of the cover letter was taken with offense, especially when it stated "don't contact us, you may contact the board of directors,but we don't want to communicate with you". There's a conflict that needs to be resolved.
---The ILLHC was offered help by the state LHA, but it was ignored. They refused to work with us and sought outside help from the Schemkle group.
---Russell will contact the ILLHC about the markers, include a copy of the marker booklet, mention we'd appreciate if they would included the LHA in their various publications with LHA information to those wanting to know more about the highway
---Coalition is for municipalities...not individuals
---Question for Jerry Peppers....How can somebody copyright something that's been prepared with taxpayers dollars? Reply: Federal statute that permits the discoverer to take ownership of something that's created with a Federal grant. Doesn't know if that covers our situation. This seems more like a lack of communication. This communication has gone back to 1996 from the beginning of the coalition involving the LHA. More like a lack of trust.
---The plan is 182 pages in length and the addendum is 82 pages, which Bob will copy if he gets the o.k. from the coalition
---Diane and/or Ron at next coalition meeting ask them to put the LHA's purpose and statement of purpose on their website
---Bob asked Diane if she supported this letter, She said she had nothing to say about that...as she is a staff member, not a board member. Then he told her she was the coalition's representative on our board, and Ron was their representative and she said anything board related, Ron is the representative. Bob took issue in that Ron represents the Farming Heritage. He's also been involved in the formation of the coalition and helped work toward Scenic Byways status. Northern Illinois Tourism Development Office managed that...a state function, to get grants, funding, etc. Diane is the ILLHC representative who was elected to our board of directors, hence he asked her, not as a coalition member, but as a LHA director, member, how she felt about this issue. She replied as a staff member on the ILLHC, she had been instructed by the executive board not to comment. Russell told her he was into the ILLHC website, and when he clicked on LHA link, it goes to the homepage of the National Byways Program. She said they would work on that. Bob again asked Diane as a LHA director, how she felt. She said he put her on the spot. Bob told her we're truly at odds with the coalition and her not responding is a detriment to the LHA. She asked him what he wanted her to do about it and he said he couldn't do anything, but she could tender her resignation. Russell will try to get in contact with the ILLHC to try and counteract this hostility and conflict.
---Concluded communication should be forthcoming and will be doable. Our intentions are to improve and protect the highway, not to impose or restrain any of the coalition's activities. We want to work for historic accuracy. Ron will take the request for copies of the Master Plan and addendum to the ILLHC board at their next meeting, and ask them to place LHA membership contact in their brochure
---Jerry Peppers wanted a copy of Doug Papus' book. Also a life-sized marker to place in his work with the Eastern Terminus. Bob Dieterich gave him some suggestions and will e-mail the info to him
ADJOURNMENT: 9:05
-----------------------------------
Sue Jacobson
National Lincoln Highway Association
Teleconference Minutes
November 19, 2008
CALL TO ORDER: President Bob Dieterich called the meeting to order 7:05pm
1) ATTENDANCE: The following board members were in attendance:
Bob Dieterich (CA), Russell Rein (MI), Sue Jacobson (IL), Jess Petersen (UT), Kay Shelton (IL), Lennie Stubblefield (NE), Al Pfingstl (NJ),Jerry Peppers (NY), Mike Buettner (OH), Mindy Crawford (PA), Shelly Horne (WY), Jim Peters(MA),Diane Rositter (IL), Ron Colson (IL) late; Absent: Randy Wagner (WY),Jeff LaFollette (IA), Geno Oliver (NV), Al Stockland (UT), Brian Butko (PA). Russell Rein reported a possible candidate for the Indiana Director. He had spoken with Gary Satkamp (a member since 2002) about running for the position of IN Director. He agreed, and Russell told him to send a written bio to Jeff LaFollette, the election chair.
THE AGENDA ITEMS INCLUDED THE FOLLOWING:
2) Pete Davies, author "An American Road": Bob received a call from the people who are doing the reenactment of the Army Convoy in 1919 wanting to make contact with Pete. Russell had the information concerning Pete's addresses and will send the information to Bob.
3) SHADRICK SMITH "Rolling Down that Lincoln Highway":
---Bob Dieterich and Paul Gilger reviewed information about him and the song he recorded which Sue Jacobson had sent, plus info from the internet.
---Song was done at the Fort Wayne, IN banquet and at the IL LHA Conference marches were played on the piano.
---Jess reported video tapes of Shadrack
---Russell will put on website if Jimmy Lin is too busy
---Don't know if an LHA song is necessary
---Coalition rep said they could put the song and information on their website
---PA Director would like it on their website
---Cited Rt. 66 has two songs
---Lylle Henry (IA) was to have an IA college band record the music Sue sent
---Craig Harmon found the U. S. Army band playing the Lincoln Higway March on his website; Russell would like to have it for next conference
---Sue will send the music sheets she has to Russell
---There are several bands, songs, etc. that hopefully will come forward
---Jess inquired about a movie "A Walk in the Sun" from 1945. Russ found information about that and "Wolf Creek Pass"--Old 30. C.W, Gilbreath song about Old U.S. 30. Russell in contact with his grand daughter, Susan G. Lane from Chicago who is having her grandfather (Hoosier Auto Club) papers digitized by U of M archives. He also was the model for the sculpture "The Spirit of the Lincoln Highway". (In the 1924 tour guide) Bob and Russell both have had contact with her.
---The PBS Documentary "A Ride Along the Lincoln Highway would be another source of music/song
---Russell will try and coordinate all the information and put it on the website
4) MEMBERSHIP BROCHURES;
---Bob has had many requests for brochures. Jim Cassler will print 5,000 and distribute them to those who contact him. Many new members since the PBS show have become members and many requests for merchandise.
---Mindy (PA) had 36 requests for information the next day, Peppers (NY) had 40 requests
---Jim Peters requested two brochures---a membership one and a travel one;
looking for helpers with graphic design; each state have own sites and information for their state
---WY Conference had a great one, (Summit County did the work on the Echo Canyon section); Jim Cassler wants to be involved in the production of this brochure. He will send quantities of brochures to Jay Banta, Jess Petersen and Lynn Asp
---Jess reported money in the budget for another brochure, but not one for each state....one with information on travel along the LH
---Lennie Stubblefield (NE) reported byway people in NE put out a brochure which the LHA group in NE helped with the historic section. It won an award. She was to send copies to Bob, Jim Peters and Sue. She'll also bring them to South Bend in June 2009.
---Suggestion to put these brochures on the website
5) ELECTION PROCESS FOR DIRECTORS AND OFFICERS: Jeff LaFollette
In Jeff's absence, Bob highlighted some of Jeff's ideas:
---Jeff is nominating committee chair this year; wants support for his idea that board of directors be elected by each state, rather than nationally and officers be elected on a national ballot. This gets quite complicated, but discussion can't be done unless Jeff is present
---Each state should be making nominations for someone to be on the ballot
---Any change, requires a by-laws change
---Discussion about states nominating directors, but not officers since they are a national board and should be elected by national membership
---Anyone can make nominations now
---Bob will contact Jeff about the vacancies
6) DOMAIN NAMES: lincolnhighwayassoc.net and lincolnhighwayassoc.com
---Bob has been in contact with Rollin Southwell. Rollin has apologized for the problem regarding the domain names. He promised not to renew the domain names, he would let their renewal lapse so we could pick up the domains when the names were released. However, the registering agency, Simple URL, didn't release the names, in fact they locked the names so they can't be brought up by anyone else. They are owners of the names now and have them up for auction on the web. Bob will send out the link with the cost of the purchase being $69 but now is $29. This can be obtained on back order, which we already have. Russell will see what he can find for ownership. Name Jet has the control over the sale at auction. Bob will send the link to the auction site to Russell.
---Rollin wants to get an Eastern NV Chapter started, but can't do anything until the domain name business is settled.
7) ILLINOIS COALITION'S INTERPRETIVE MASTER PLAN: Russell Rein
---Bob Dieterich reviewed the LHA's involvment with the Illinois Lincoln Highway Coalition. Past President Jan Shupert-Arik had requested one of the ILLHC members serve as an At-Large member on the LHA Board. The IL LHA Director took issue with having a coalition member serve on the board who wasn't an LHA member. Two members of the ILLHC were nominated and elected to At-Large positions....Ron Colson and Diane Rossiter. Some of the issues with the ILLHC are listed below:
---They have asked to use our logo, which LHA has trademark for when used commercially
---The ILLC used the logo on various projects, interpretive panels, etc. and didn't mention the LHA. They were asked for their master plan of their projects
to see how the logo was being used. They didn't provide one
---Bob had to go to the website and downloaded it--2004 Interpretive Master Plan, which was copyrighted and couldn't be reproduced.
---The coalition wanted to change our Headquarters building in Franklin Grove into a coalition information center and they would set up a big visitor's center in Dixon, IL. Large pictures and info about the coalition, but nothing about the LHA
---Can't reproduce the plan due to being copyrighted which is questionable due to using taxpayers' money to produce it.
--Filed a "Freedom of Information Act" request to get supporting documentation leading up to the grant to produce this plan. There's a 2007 addendum. They sent one copy to Russell Rein, which is also copyrighted so he can't make copies for the LHA officers. (Russell is the LHA's contact person with the coalition after failed interaction with the state director and the LHA's president.)
---Russell shared the cover letter sent with the plan from the coalition:
"While we are supplying you with one copy each of the Master Plan and the addendum, please understand the coalition will not acquiesce to ass'n's review of or changes to the coalitions plans or projects." The letter was written by Sue Vos, chairman of the ILLHC and Ray Keller, past chairman. Group from U of Wis. wrote up the plan who have done other similar plans for other groups like Rt. 66 and other byway programs.
--Delays in sending the plan to us due to lack of copies and the cost, plus the ILLHC Board needed to give approval at a monthly meeting. Ron Colson would ask the next coalition meeting if we could make copies for our LHA board members.
---Russell gave his impression or interpretation of the plan. Their plan is to promote tourism and historic byways, under many different titles. They are able to get national park funding for projects for the states
---The addendum had some historical problems...stated concrete markers were
mile markers, inaccurate routing of LH, trying to enlarge the corridor of the LH to encompass the surrounding communities to expand tourism. Misleading to people as to actual route of the Lincoln Highway. Russell felt there's enough along the actual highway, that expanding to outlying areas isn't necessary.
---Ron Colson cited a situation of Larado Taft's and Jens Jenson's friendship that connected two distant areas in his area. Ron will ask to have the issue of the Master Plan copies for the LHA board, put on the coalition's agenda. Also, they need historical accuracy in their presentations, exhibits, etc.
---Russell maintained the byway designation is separate identity from the coalition.Funds available should be spent on improving, identifying, preserving, and documenting the byway , not expanding it to related communities
---Kay Shelton elaborated on people getting confused as to where the Lincoln Highway goes and where not. Franklin Grove has received numerous calls to that effect.
---We need to establish a closer working relationship, but don't know why the coalition is relunctant to review anything with us or let us review for accuracy.
---Each one has it's own direction/mission. Communication needs to be improved. We've tried to maintain a two-way street when Kay was attending meetings, but had no idea the plan and addendum were available. We need to be included and involved.
---The contents of the cover letter was taken with offense, especially when it stated "don't contact us, you may contact the board of directors,but we don't want to communicate with you". There's a conflict that needs to be resolved.
---The ILLHC was offered help by the state LHA, but it was ignored. They refused to work with us and sought outside help from the Schemkle group.
---Russell will contact the ILLHC about the markers, include a copy of the marker booklet, mention we'd appreciate if they would included the LHA in their various publications with LHA information to those wanting to know more about the highway
---Coalition is for municipalities...not individuals
---Question for Jerry Peppers....How can somebody copyright something that's been prepared with taxpayers dollars? Reply: Federal statute that permits the discoverer to take ownership of something that's created with a Federal grant. Doesn't know if that covers our situation. This seems more like a lack of communication. This communication has gone back to 1996 from the beginning of the coalition involving the LHA. More like a lack of trust.
---The plan is 182 pages in length and the addendum is 82 pages, which Bob will copy if he gets the o.k. from the coalition
---Diane and/or Ron at next coalition meeting ask them to put the LHA's purpose and statement of purpose on their website
---Bob asked Diane if she supported this letter, She said she had nothing to say about that...as she is a staff member, not a board member. Then he told her she was the coalition's representative on our board, and Ron was their representative and she said anything board related, Ron is the representative. Bob took issue in that Ron represents the Farming Heritage. He's also been involved in the formation of the coalition and helped work toward Scenic Byways status. Northern Illinois Tourism Development Office managed that...a state function, to get grants, funding, etc. Diane is the ILLHC representative who was elected to our board of directors, hence he asked her, not as a coalition member, but as a LHA director, member, how she felt about this issue. She replied as a staff member on the ILLHC, she had been instructed by the executive board not to comment. Russell told her he was into the ILLHC website, and when he clicked on LHA link, it goes to the homepage of the National Byways Program. She said they would work on that. Bob again asked Diane as a LHA director, how she felt. She said he put her on the spot. Bob told her we're truly at odds with the coalition and her not responding is a detriment to the LHA. She asked him what he wanted her to do about it and he said he couldn't do anything, but she could tender her resignation. Russell will try to get in contact with the ILLHC to try and counteract this hostility and conflict.
---Concluded communication should be forthcoming and will be doable. Our intentions are to improve and protect the highway, not to impose or restrain any of the coalition's activities. We want to work for historic accuracy. Ron will take the request for copies of the Master Plan and addendum to the ILLHC board at their next meeting, and ask them to place LHA membership contact in their brochure
---Jerry Peppers wanted a copy of Doug Papus' book. Also a life-sized marker to place in his work with the Eastern Terminus. Bob Dieterich gave him some suggestions and will e-mail the info to him
ADJOURNMENT: 9:05
-----------------------------------
Sue Jacobson
National Lincoln Highway Association
Saturday, October 11, 2008
October 8 President's Memo
A MEMO FROM YOUR PRESIDENT
Date: October 8, 2008
To: Board of Directors
Lincoln Highway Association
From: Bob Dieterich
Subject: August & September Activities
My last memo was a half month late, and this one is another half month late. Therefore I have two months to cover here. I still think it is important that we all know what activities have taken place and that our business is conducted in the open. My last memo was dated August 20, 2008, and that was also the date of our last teleconference, so I’ll start there.
August 20, 2008, Teleconference Sue Jacobson emailed minutes of that teleconference on August 31. Some items that deserve further comment here are as follow:
• It was mentioned that Brian Butko’s new book, Lincoln Highway Companion, will be published this next spring. His publisher had contacted me offering to sell us 1000 copies at a 60% discount. We could then sell them at any price we choose. In return they would include LHA membership information at the back of the book. I discussed this with several members of the Executive Committee, and there was general agreement that we didn’t have the money to take advantage of this offer, and that the gamble we might be left with a sizeable inventory was too great. I informed Brian and his publisher of this decision. Jim Cassler is still interested in purchasing some and selling them as he has previously done with other books.
• We discussed the Illinois Lincoln Highway Coalition’s request to use our logo. We agreed that we didn’t want to give a blanket approval, but that we would not object to its use on the highway as long as it doesn’t mislead the public on the location of the highway and we received some recognition. Russell Rein volunteered to become the contact point so we can review their use of the logo. The Coalition keeps expressing their desire for cooperation between our two organizations, and in that spirit, I have asked to see their revised 2007 Master Plan. Even though prepared with taxpayer money, Bonnie Heimbach said she would have to obtain her board’s approval to let us see that report. They have had a board meeting, but we have heard nothing.
Nominations Committee Jeff LaFollette has volunteered to chair this committee. This is an important responsibility and we should have a request for nominations ready for the winter issue of the FORUM. Thank you, Jeff.
Lincoln Highway Song We briefly discussed the idea of a Lincoln Highway song during our last teleconference. Since then, music has been coming out of the woodwork. It turns out that a Shadric Smith of Fort Dodge, Iowa, wrote a song, “Rollin’ Down the Lincoln Highway,” for the Nevada, Iowa, Lincoln Highway Days in 1996. We have a recording of that and Paul Gilger, our in-house musician, has worked with Shadric to make some improvements. As soon as we get a handshake agreement on our use of the song (Shadric owns the copyright.), I’ll get the MP3 file out to the board and see if we can’t agree that it become our official theme song. It is a catchy tune, and I’m sure everyone will love it.
Historic Road Conference I attended the Historic Road Preservation Conference in Albuquerque. I met many people and gained some insight into the processes involved with attaining Scenic and Historic Byway and American Road status. We are unique in that we have a national organization to pull our state efforts together. There is no national Route 66 association. If you are interested, I’ll give a rundown during our next teleconference.
Complimentary Memberships Jan Shupert-Arick asked Jess Peterson, who passed the request on to me, to provide complimentary memberships to 26 sponsors of the Indiana Conference. These were for financial sponsors as well as other supporters. It didn’t seem right for the national association to foot the bill for something that should come out of the conference budget. This is especially true since a membership gives voting privileges to the sponsor and financial support back to the chapter. This has never been done before and the Conference Guidelines prohibit anything being given in return for a sponsorship. In the past, a half dozen copies of the FORUM which promote the conference, and the same number that summarize the conference, have been given to the conference chair to hand out as he or she wants.
Minutes Several of you have asked about the availability of minutes from the Evanston board meeting. Joyce Chambers filled in as secretary at the Evanston board meeting and general membership meeting. As soon as she provides the minutes to Sue Jacobson, they will be distributed to all board members.
Mini-Grants The “Mini-Grant” program is still in effect. This is the program which provides matching funds from our anonymous gift to state chapters for their projects. All directors are encouraged to have their state chapter make an application for this contest. Applications are due by March 1 every year and the guidelines are posted on our web site.
Indiana Kiosk The Indiana chapter’s request for support in erecting informational kiosks on the Lincoln Highway in Indiana was the first to win a $5000 grant from the above program. Their first kiosk has been placed in New Carlisle and will be dedicated this weekend, October 11. This is an excellent example of how this program works. Congratulations!
Preservation Mindy Crawford’s excellent "Preservation Opportunities On the Lincoln Highway" program is ready for nominations. The nomination form should be available on our web site by the time you read this. It is a Word document that you can fill in. We need to maintain an inventory of these sites.
Ohio’s Brick Roads The story of Baywood and Cindell Streets is a superb example of what the Lincoln Highway Association is all about. Our primary mission is the preservation of remaining sections of the highway. The brick paving on Baywood and Cindell Streets is an outstanding reminder of what travel was like on the highway. There have been many “saves” in our past, but this one stands out because of the effort and cooperation by all involved. The Eastern Ohio Chapter’s efforts to convince the trustees from Paris and Osnaburg Townships to keep these sections of the highway intact, are to be commended. Our congratulations go out to the trustees and all members of the Eastern Ohio Chapter. In particular, a great big “thank you” and “congratulations” to Jim Cassler and Mike Buettner for a job well done!
Iowa Chapter Grant Just today I received a copy of the Iowa Chapter’s newsletter, “Along the Lincoln Highway.” The lead story tells us that the State Historical Society of Iowa has awarded the Iowa Lincoln Highway Association a grant of $37,130 for interpretive panels east of Grand Junction. Another job well done. Congratulations!
A Ride Along the Lincoln Highway Rick Sebak’s PBS show, “A Ride Along the Lincoln Highway” will air on PBS stations Wednesday, October 29, from 8:00 to 9:00 p.m. You won’t want to miss this! Our California chapter is planning a “watch party” at a local pizza parlor with big screen TV.
Next Teleconference The next board teleconference is scheduled for Wednesday, November 19, 2008. Details will come by email as we get closer to that date.
Bob Dieterich
Date: October 8, 2008
To: Board of Directors
Lincoln Highway Association
From: Bob Dieterich
Subject: August & September Activities
My last memo was a half month late, and this one is another half month late. Therefore I have two months to cover here. I still think it is important that we all know what activities have taken place and that our business is conducted in the open. My last memo was dated August 20, 2008, and that was also the date of our last teleconference, so I’ll start there.
August 20, 2008, Teleconference Sue Jacobson emailed minutes of that teleconference on August 31. Some items that deserve further comment here are as follow:
• It was mentioned that Brian Butko’s new book, Lincoln Highway Companion, will be published this next spring. His publisher had contacted me offering to sell us 1000 copies at a 60% discount. We could then sell them at any price we choose. In return they would include LHA membership information at the back of the book. I discussed this with several members of the Executive Committee, and there was general agreement that we didn’t have the money to take advantage of this offer, and that the gamble we might be left with a sizeable inventory was too great. I informed Brian and his publisher of this decision. Jim Cassler is still interested in purchasing some and selling them as he has previously done with other books.
• We discussed the Illinois Lincoln Highway Coalition’s request to use our logo. We agreed that we didn’t want to give a blanket approval, but that we would not object to its use on the highway as long as it doesn’t mislead the public on the location of the highway and we received some recognition. Russell Rein volunteered to become the contact point so we can review their use of the logo. The Coalition keeps expressing their desire for cooperation between our two organizations, and in that spirit, I have asked to see their revised 2007 Master Plan. Even though prepared with taxpayer money, Bonnie Heimbach said she would have to obtain her board’s approval to let us see that report. They have had a board meeting, but we have heard nothing.
Nominations Committee Jeff LaFollette has volunteered to chair this committee. This is an important responsibility and we should have a request for nominations ready for the winter issue of the FORUM. Thank you, Jeff.
Lincoln Highway Song We briefly discussed the idea of a Lincoln Highway song during our last teleconference. Since then, music has been coming out of the woodwork. It turns out that a Shadric Smith of Fort Dodge, Iowa, wrote a song, “Rollin’ Down the Lincoln Highway,” for the Nevada, Iowa, Lincoln Highway Days in 1996. We have a recording of that and Paul Gilger, our in-house musician, has worked with Shadric to make some improvements. As soon as we get a handshake agreement on our use of the song (Shadric owns the copyright.), I’ll get the MP3 file out to the board and see if we can’t agree that it become our official theme song. It is a catchy tune, and I’m sure everyone will love it.
Historic Road Conference I attended the Historic Road Preservation Conference in Albuquerque. I met many people and gained some insight into the processes involved with attaining Scenic and Historic Byway and American Road status. We are unique in that we have a national organization to pull our state efforts together. There is no national Route 66 association. If you are interested, I’ll give a rundown during our next teleconference.
Complimentary Memberships Jan Shupert-Arick asked Jess Peterson, who passed the request on to me, to provide complimentary memberships to 26 sponsors of the Indiana Conference. These were for financial sponsors as well as other supporters. It didn’t seem right for the national association to foot the bill for something that should come out of the conference budget. This is especially true since a membership gives voting privileges to the sponsor and financial support back to the chapter. This has never been done before and the Conference Guidelines prohibit anything being given in return for a sponsorship. In the past, a half dozen copies of the FORUM which promote the conference, and the same number that summarize the conference, have been given to the conference chair to hand out as he or she wants.
Minutes Several of you have asked about the availability of minutes from the Evanston board meeting. Joyce Chambers filled in as secretary at the Evanston board meeting and general membership meeting. As soon as she provides the minutes to Sue Jacobson, they will be distributed to all board members.
Mini-Grants The “Mini-Grant” program is still in effect. This is the program which provides matching funds from our anonymous gift to state chapters for their projects. All directors are encouraged to have their state chapter make an application for this contest. Applications are due by March 1 every year and the guidelines are posted on our web site.
Indiana Kiosk The Indiana chapter’s request for support in erecting informational kiosks on the Lincoln Highway in Indiana was the first to win a $5000 grant from the above program. Their first kiosk has been placed in New Carlisle and will be dedicated this weekend, October 11. This is an excellent example of how this program works. Congratulations!
Preservation Mindy Crawford’s excellent "Preservation Opportunities On the Lincoln Highway" program is ready for nominations. The nomination form should be available on our web site by the time you read this. It is a Word document that you can fill in. We need to maintain an inventory of these sites.
Ohio’s Brick Roads The story of Baywood and Cindell Streets is a superb example of what the Lincoln Highway Association is all about. Our primary mission is the preservation of remaining sections of the highway. The brick paving on Baywood and Cindell Streets is an outstanding reminder of what travel was like on the highway. There have been many “saves” in our past, but this one stands out because of the effort and cooperation by all involved. The Eastern Ohio Chapter’s efforts to convince the trustees from Paris and Osnaburg Townships to keep these sections of the highway intact, are to be commended. Our congratulations go out to the trustees and all members of the Eastern Ohio Chapter. In particular, a great big “thank you” and “congratulations” to Jim Cassler and Mike Buettner for a job well done!
Iowa Chapter Grant Just today I received a copy of the Iowa Chapter’s newsletter, “Along the Lincoln Highway.” The lead story tells us that the State Historical Society of Iowa has awarded the Iowa Lincoln Highway Association a grant of $37,130 for interpretive panels east of Grand Junction. Another job well done. Congratulations!
A Ride Along the Lincoln Highway Rick Sebak’s PBS show, “A Ride Along the Lincoln Highway” will air on PBS stations Wednesday, October 29, from 8:00 to 9:00 p.m. You won’t want to miss this! Our California chapter is planning a “watch party” at a local pizza parlor with big screen TV.
Next Teleconference The next board teleconference is scheduled for Wednesday, November 19, 2008. Details will come by email as we get closer to that date.
Bob Dieterich
Monday, September 1, 2008
August 20, 2008 Meeting
LINCOLN HIGHWAY ASSOCIATION
Teleconference August 20, 2008
CALL IN TIME: 7:06
ATTENDANCE: 11 present, 3 late, 5 absent
Bob Dieterich (CA),Russell Rein (MI),Sue Jacobson (IL), Lennie Stubblefield (NE), Jerry Peppers (NY), Michael Buettner (OH),Mindy Crawford (PA), Shelly Horne (WY), Al Pfingstl (NJ),Brian Butko (At Large), Diane Rositter (At Large),
LATE: Jess Petersen (UT), Kay Shelton (IL), Ron Colson (At Large)
ABSENT: Randy Wagner (Exec. Advisor), Geno Oliver (NV), Alan Stockland (UT), Jim Peters (At Large), Jeff LaFollette (IA)
PRESIDENT'S COMMENTS:
--These Teleconferences are regarded as discussions and not formal meetings, due to the by-laws not specifying Teleconferences are regular board meetings. This requires a by-law change, which will be presented at the 2009 LHA Conference in IN.
--Committees needed: The nominating committee is most crucial at this time. Bob asked for a volunteer to chair the committee. Sue is on the committee, but unable to serve as chair. No one volunteered, so Bob will contact the absent board members to ask for a volunteer chair. If none, he will go outside of the board to ask for a chair.
--Long Range/Strategic Committee: Formally the Endowment Committee,which is now two committees. Need the Planning Committee now to establish a mission statement of our organization. We need such a plan in place when asking for funding. Bob has been perusing the mission statement of the Oregon Trail plan and found it would be helpful to us in establishing our mission statement. There was a discussion of other groups having such statements, including Rt. 66, American Road, National Park Service. Bob and Russell would be attending conferences in Albuquerque, NM where they would be contacting representatives of organizations for information and guidance on a plan.
--LH March/Song: Bob asked about any song/music about the LH. Sue reported she has copies in the secretary's files and would send it to him. Russell reported there are three marches and a piano roll for player piano. Sue has a tape or two to send to Bob, also.
--PBS Show Oct. 29th at 8 p.m. which will provide a lot of publicity for the LHA. Money in the budget for brochures. Jim Peters was to help with this. A state by state brochure was to be developed, plus one with things to see and do along the LH, plus eating places! (Thanks, Russell!) The national membership brochure would remain essentially as it is now. Jimmy Lin would have them on the LHA website. Diane Rossiter will put the info on the coalition's web.
--How to provide information was discussed. Place brochures in racks, use as handouts at various functions. PBS has website. We'll need to link to their's. Use of Press releases. Utilize brochures already printed.
--Brian Butko's publisher contacted the LHA to sell us a thousand books at a great discount. Not sure if we have the dollars to purchase them. Jim Cassler would be the one to sell them as we don't have the marketing to do it.
Bob contacted Jim to get his thoughts. Bob will keep us posted.
--Illinois Lincoln Highway Coalition: want to use our logo on murals, in gazebos, etc. They want a blanket approval to use the logo. We need to know more about how they will be using it. Need a more positive explanation. Couldn't get any satisfaction from Bonnie Heimbach. Bob was able to get a copy of the master plan explaining the coalition's efforts, prepared by the Schmeekle Reserve Interpreters in Wisconsin, who do consulting work. They are proposing in this master plan, to turn our Franklin Grove Headquarters into a "coalition experience hub". They will set up the primary visitors center in Dixon. and will use our logo on their building. There's a 2007 revision to this plan, but we can't get a copy of it. Bob e-mailed Bonnie to be more open with us and tell us what their plans are. Master Plan on web is 182 pages long and LH is not mentioned at all. We were not consulted at all during the composition of this plan. Fearful we will be pushed aside and tourism will be the main draw. Discussions on use of the logo, public domain issue, our registration of the logo to protect us, etc.The coalition wants to work with us, each group has its own mission, LH is the history of the highway...coalition is the tourism issue, but no mention of the LHA. Brochures of the coalition should have the LHA information credited.
--The Coalition nixed the idea of the IL LHA State Director, Kay Shelton, being the contact person to "proof" the coalition's use of the logo and other related LH matter. Russell Rein offered to be the person with whom the coalition would work. Bob was to inform Bonnie of this change, and report to the board.
Meeting adjourned 9:20 EST.
--------------------------------------------
Sue Jacobson, secretary
Teleconference August 20, 2008
CALL IN TIME: 7:06
ATTENDANCE: 11 present, 3 late, 5 absent
Bob Dieterich (CA),Russell Rein (MI),Sue Jacobson (IL), Lennie Stubblefield (NE), Jerry Peppers (NY), Michael Buettner (OH),Mindy Crawford (PA), Shelly Horne (WY), Al Pfingstl (NJ),Brian Butko (At Large), Diane Rositter (At Large),
LATE: Jess Petersen (UT), Kay Shelton (IL), Ron Colson (At Large)
ABSENT: Randy Wagner (Exec. Advisor), Geno Oliver (NV), Alan Stockland (UT), Jim Peters (At Large), Jeff LaFollette (IA)
PRESIDENT'S COMMENTS:
--These Teleconferences are regarded as discussions and not formal meetings, due to the by-laws not specifying Teleconferences are regular board meetings. This requires a by-law change, which will be presented at the 2009 LHA Conference in IN.
--Committees needed: The nominating committee is most crucial at this time. Bob asked for a volunteer to chair the committee. Sue is on the committee, but unable to serve as chair. No one volunteered, so Bob will contact the absent board members to ask for a volunteer chair. If none, he will go outside of the board to ask for a chair.
--Long Range/Strategic Committee: Formally the Endowment Committee,which is now two committees. Need the Planning Committee now to establish a mission statement of our organization. We need such a plan in place when asking for funding. Bob has been perusing the mission statement of the Oregon Trail plan and found it would be helpful to us in establishing our mission statement. There was a discussion of other groups having such statements, including Rt. 66, American Road, National Park Service. Bob and Russell would be attending conferences in Albuquerque, NM where they would be contacting representatives of organizations for information and guidance on a plan.
--LH March/Song: Bob asked about any song/music about the LH. Sue reported she has copies in the secretary's files and would send it to him. Russell reported there are three marches and a piano roll for player piano. Sue has a tape or two to send to Bob, also.
--PBS Show Oct. 29th at 8 p.m. which will provide a lot of publicity for the LHA. Money in the budget for brochures. Jim Peters was to help with this. A state by state brochure was to be developed, plus one with things to see and do along the LH, plus eating places! (Thanks, Russell!) The national membership brochure would remain essentially as it is now. Jimmy Lin would have them on the LHA website. Diane Rossiter will put the info on the coalition's web.
--How to provide information was discussed. Place brochures in racks, use as handouts at various functions. PBS has website. We'll need to link to their's. Use of Press releases. Utilize brochures already printed.
--Brian Butko's publisher contacted the LHA to sell us a thousand books at a great discount. Not sure if we have the dollars to purchase them. Jim Cassler would be the one to sell them as we don't have the marketing to do it.
Bob contacted Jim to get his thoughts. Bob will keep us posted.
--Illinois Lincoln Highway Coalition: want to use our logo on murals, in gazebos, etc. They want a blanket approval to use the logo. We need to know more about how they will be using it. Need a more positive explanation. Couldn't get any satisfaction from Bonnie Heimbach. Bob was able to get a copy of the master plan explaining the coalition's efforts, prepared by the Schmeekle Reserve Interpreters in Wisconsin, who do consulting work. They are proposing in this master plan, to turn our Franklin Grove Headquarters into a "coalition experience hub". They will set up the primary visitors center in Dixon. and will use our logo on their building. There's a 2007 revision to this plan, but we can't get a copy of it. Bob e-mailed Bonnie to be more open with us and tell us what their plans are. Master Plan on web is 182 pages long and LH is not mentioned at all. We were not consulted at all during the composition of this plan. Fearful we will be pushed aside and tourism will be the main draw. Discussions on use of the logo, public domain issue, our registration of the logo to protect us, etc.The coalition wants to work with us, each group has its own mission, LH is the history of the highway...coalition is the tourism issue, but no mention of the LHA. Brochures of the coalition should have the LHA information credited.
--The Coalition nixed the idea of the IL LHA State Director, Kay Shelton, being the contact person to "proof" the coalition's use of the logo and other related LH matter. Russell Rein offered to be the person with whom the coalition would work. Bob was to inform Bonnie of this change, and report to the board.
Meeting adjourned 9:20 EST.
--------------------------------------------
Sue Jacobson, secretary
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