Sunday, June 24, 2012

April 26, 2012 Teleconference Meeting Minutes

TO: LHA Board Members
FROM: President Bob Dieterich/Beverley "Sue" Jacobson, secretary
RE: Teleconference Minutes
DATE: April 26, 2012
CALL TO ORDER: Bob Dieterich, president, called the meeting to order at 8:08 p.m. EST.
ROLL CALL: Bob Dieterich, (CA); Kay Shelton, (IL); Beverley "Sue" Jacobson (IL); Jess Petersen, (UT); Randy Wagner, (WY); Jerry Peppers, (NY); Jeff Blair, (IN); Ronnie O'Brien, (NE); Jerry Hansen, (WY); Bob Beaudoin, (UT); Brian Butko, (PA); Jim Peters, (MA); Van Becker, (IA); Ron Colson, (IL) ABSENT: Jeff LaFollette, (IA); Tim Wunsch, (CO); Jim Bonar, (NV); VACANCIES: NJ, PA, OH. President Bob Dieterich invited Eric Salverson of WY and Paula Reynolds of NJ to join the teleconference, but they didn't attend. Paul Gilger, Bob Lichty and Rosemary Rubin were in attendance by invitation.
SECRETARY'S REPORT: The minutes were e-mailed to all the board members for their perusal. Jerry Peppers made the motion to accept the minutes, seconded by Randy Wagner; carried
TREASURER'S REPORT: Treasurer Jess Petersen reported:
-- current balance of $31,000 in the checking account
--$16,000 registration for the conference is part of this sum
--47 signed up so far, including 6 board members
--Bob Dieterich reported a South Korean TV producer told him an eighth grade boy with MD (muscular dystrophy) is going to attempt a trip across the U.S. in a wheelchair in the fall on the LH. She is making a documentary of the trip and wants contact/input from each state.. Bob urged each state director to help with this project. She was told there could be possible snow in some states at that time
--Norwegian classic auto club president, Henning Kjensli is coming to the U.S. in June, and will be driving from NY to Canton, OH for part of the conference; wants to attend the board of directors' meeting Monday, June 18th
--Will be a speaker on Speakers' Day at the conference
--He will be in NY June 11th, 12th, & 13th and will meet with Jerry on the 13th

--Rosemary Rubin has been making contact with state and local officials to obtain activity permits; can't make some arranements more than a year in advance
--East tour leaves Times Square June 21st
--Finally reached Holiday Inn personal in Kearney to make arrangements
--May 15, 2012 the tour group is planning a teleconference with all property managers across the route
--Holiday Inn will give us a special group rate
--Rosemary will make announcement of plans at Dayton, OH conference
--She wants to set up reservations capability on our website
--People may enter the tours along the way
--Our tour is the Official LHA Centennial Tour
--Norwegians need to join the LHA; they will try to get a chapter started in Norway so they will be eligible
--Rosemary hopes to have 100 cars from each side of the U.S.
--Probably won't know a more accurate count until a few months before
--Will have a deadline to sign up, but usually allow people to sign up to the last
--Any type cars may join the tour
--Parade/Car Show on Sunday, June 30th
--Lots of 50s and 60s cars...all are urged to enjoy the road trip on the LH
--Paul Gilger  reported a Canadian Model A Club is interested...200 Model A's alone....also Packard groups.
--Cars need to be capable of maintaining 55 mph....difficult to enforce
--Too dangerous to caravan; small groups usually get together
--Mountain driving and altitude makes slower driving
--Ask each state director to help with various aspects of touring
--Brochure not done yet, hopefully by the first of July so as to start signing up people...Jimmy Lin is working with the committee
--June 26th, dinner at South Bend, IN
--Overnight in Rochelle, IL at Holiday Inn...possibly train depot park for evening event
--Holiday Inn in Tooele
--Holiday Inn in Kearney and overflow in facility across the road
--Will have a table at Canton, OH Conference bookroom with information
--Cost will be determined in next couple of days
--Paul Gilger will have maps ready by conference time...password to get on website for GPS directions
--Jimmy Lin is working with Paul Gilger's Mapping Committee materials to convert all maps to on-line Google maps...working on the east section right now (has toured the road)
--Jim Peters is working on a driving guide for states from IN to NE
CENTENNIAL BOOK: Brian Butko reported the following:
--Will bring to OH conference a draft of the Centennial book he is preparing
--Retail price about $ will be a soft cover book; we are considering an initial printing of 1000 copies but will make that decision at a later time. There was discussion about how the LHA will sell them and it was pointed out that Jim Cassler has been very good for the LHA and that in any event he has an exclusive arrangement to sell LH materials from the LHA. It is also true, however, that the book is being authored by Brian Butko on behalf of the LHA and that the LHA is bearing the production cost and that Jim will not have any inventory carrying cost
--Bob D and Jim Cassler will meet to discuss appropriate terms for the sales of the book consistent with our arrangement with Cassler and the unique facts of this situation.
--Question of book being included in tour packages, including the Norwegian tour.
--Brian is updating photos for his "Greetings" book and requested any new photos from directors by May 1st, 2012
ADJOURNMENT: Jerry Peppers made the motion at 8:25 p.m., seconded by Kay Shelton; carried
Beverley "Sue" Jacobson, secretary
After the meeting was adjourned, Ronnie O'Brien reported Ron Bernthal, a well known Travel Writer and producer for National Public Radio as well as author and Professor of Business and Hospitality Management at SUNY, will be at the Canton, OH conference. Ronnie will send more information to Rosemary.

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